Team-Building-PPP.pptx

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1. PATHFIT 4: (Effective Teamwork &Team Building) MRS. LOTTA MADERAZO-TENEBRSO, MAIS-P.E PATHFIT FACULTY

2. Group Vs Team When we use the terminologies, group, and team, we mostly take these as synonyms of each other. Though both refer to the assemblage of two or more individuals, a team is a particular type of group that is more focused on the desired mutual goal with every member contributing in the best possible manner.

3. A group is an assemblage of individuals with common traits or situations; whereas a team is a structured and organized arrangement of a defined number of individuals. Team members are selected by their skills or expertise to aim at the desired team goal collectively.

4. Examples ‘A group of candidates came for an interview. Out of these, two candidates were selected and were placed in the research team.’ In the above illustration, the candidates who came for an interview, neither knew each other nor have a common goal. Instead, they had similar but individual objectives. Also, when the two selected candidates were placed in the research team; they were introduced to the other members of the team. They even came to know about everyone’s skills and strengths. Everyone in the team has a single goal or objective to accomplish.

5. What is a Group? A group is the accumulation of three or more people who share a common purpose, interest, traits, characteristics, or situation. The individuals in a group may or may not have interpersonal interactions.

6. Characteristics of a Group A group possesses certain features, which differentiate it from a team. Following are some of these:

7. Individual Goals: Each of the members of a group is there to fulfill their objectives. Size and Composition: The size of a group can be small or large; however, it comprises of people having something in common. Independent Individuals: The members of a group are not reliant on one another for their actions. Individual Accountability: Everyone in a group is personally responsible for his or her actions. Status: The level to which the group is valued in the outer world defines its status. Collective Identity: The individuals are together known to be a part of a particular group.

8. What is a Team? A team is an organized and systematic group, comprising individuals with competent skills and expertise, who gather for the attainment of a common objective, collaboratively. The team members work as a single unit and take up the responsibility of task completion mutually. Team building is a well-organized process, that requires proper nurturing of a workgroup.

9. Characteristics of a Team A team arises out of a group. What special features do a team have? Let us discuss some of the significant characteristics of a team that discriminates it from a group:

10. Common Goal: The members work to achieve a particular team objective. 1. Team spirit: The enthusiasm of the members to reach the team goal is always high. 2. Trust: In a team, individuals believe and rely on each other’s capabilities and skills. 3. Leadership: There is clear leadership within a team, and the selected team leader heads the activities. 4. Mutual Accountability: Each individual is equally responsible for the underperformance and failure of the team. 5. Interdependency : The actions of the members within a team are jointly dependent on that of other members. 6. Defined Roles: Every individual in a team, has been allocated specific roles or responsibilities to accomplish. 7. Streamline Direction : The team leader is the one who shows the way to the members and monitors their operations. 8. Collaboration: There is a high degree of synergy or coordination among the team members.

11. Types of Groups Groups can be deliberately made or unknowingly formed. When people happen to be in the same circumstances or situation, they are considered to be a part of one group. Also, a group is essentially created to proceed with a given task and its timely execution. People collaborate to form various kinds of groups as mentioned below:

12. Management Team The team which comprises of the department heads who are responsible for managing the whole business operations is called a management team. Operational Team The operational team takes care of the overall functioning of an organization, and the team members fix the issues that hinder the company’s smooth operation. Types of Teams

13. Types of Teams Self-directed Team The team which not lead by any leader or manager; instead, each member controls and directs their actions. Troubleshooting Team The team comprising of people with analytical thinking and problem-solving who come together for streamlining the process is a troubleshooting team.

14. Types of Teams Virtual Team Such teams are ubiquitous in organizations that have a global presence. Since the team members are located in different countries, with different time zones, they cannot directly interact with each other. Thus, such people stay connected through technology, in spite of varying languages and cultures. Special Purpose Team It is formed to fulfill a specific project or purpose. After completion of the task, such a team is disintegrated.

15. Types of Teams Project Team Similar to the special purpose team, a project team is one which is built to efficiently execute a given project on time, by following a common strategy. Functional Team : Such a team is formed within a department and is usually permanent. It is regulated by a manager and works on regular projects ensuring that their part of the task is appropriately accomplished. Multi-functional Team: It consists of team members who hold expertise in their fields. Such a team can be set up temporarily or permanently, depending on the project and organization. The purpose of these teams is to carry out high-level or special projects. Contract Team: The team which is formed by hiring members from an external source is a contract team. A contract binds all the individuals in it. It can be further sub-divided into the following four categories:

16. Project Team Matrix Team:  In this ‘two-boss system or  matrix organizational structure , the top-level managers exercise superior power or control, whereas the middle-level managers take care of the functioning and decision-making.

17. Team building is a management technique used for improving the efficiency and performance of the workgroups through various activities. It involves a lot of skills, analysis and observation for forming a strong and capable team. The whole sole motive here is to achieve the organization vision and objectives.

18. The first rule of team building is an obvious one: 1. T o lead a team effectively, you must first establish your leadership with each team member. Remember that the most effective team leaders build their relationships of trust and loyalty, rather than fear or the power of their positions.

19. Leadership and Team B uilding Team building is the constant strive to enhance the relationships between team members and help them collaborate in the most effective way possible. And team leaders play a key role in this. Essentially,  leaders are responsible for taking individual employees and bringing them together as a cohesive team .

20. Why is team building important for leadership? It builds trust, mitigates conflict, encourages communication, and increases collaboration . Effective team building means more engaged team members, which is good for company culture and boosts the bottom line. It can also be adventurous and enjoyable if you do it with a little pizzazz.

21. How does leadership affect team building? Leadership is essential to making teamwork a reality.  Negative leadership traits can ruin a team and destroy all sense of teamwork they possess . Adversely, positive leadership traits can encourage teams to work together seamlessly and achieve greater goals.

22. How does a leader promote team building? One-on-one meetings are a great way for a team leader to build relationships. They also allow each team member to put their case forward for personal improvement or raise issues blocking them from performing better. Listen to what your team members say and do your best to support them.

23. How are team building and leadership connected? The first rule of team building is an obvious one:  to lead a team effectively, you must first establish your leadership with each team member . Remember that the most effective team leaders build their relationships of trust and loyalty, rather than fear or the power of their positions.

24. What is the meaning of leadership and teamwork? Teamwork is the ability to work cooperatively with others to achieve group objectives . This competency is fundamental because leadership is not an individual sport. The essence of leadership is accomplishing worthy goals through the combined efforts of others, and teamwork capabilities are crucial.

25. What is the best definition of leadership? “ The action of leading a group of people or an organization .” That's how the Oxford Dictionary defines leadership. In simple words, leadership is about taking risks and challenging the status quo. Leaders motivate others to achieve something new and better.

26. How does leadership help team performance? Effective team leaders ensure that team morale remains high and that workers are motivated to perform well. Leaders can impact morale by  helping to instill a sense of confidence and trust in workers so that they take a positive approach to their jobs and the company as a whole .

27. What are the benefits of leadership? Successful leaders are able to  transform organizations, enhance value creation, create efficiencies and engage their team members to deliver better results . Through leadership skills training, managers can learn how to create a vision for their team and how to inspire others to achieve it.

28. How do you motivate team building? The ultimate guide to motivating a team — and why it matters Share your vision and set clear goals. Communicate with your staff. Encourage teamwork. A healthy office environment. Give positive feedback and reward your team. Provide opportunities for development. Give employees the space they need to thrive.

29. What is the most powerful reason for team building? The purpose of any team-building exercise is to build a stronger unit of /students/team members. Team building has many benefits for businesses and other agencies or organizations. It improves productivity, increases student motivation, encourages collaboration, and builds trust and respect among team members.

30. What are the most effective team-building strategies? Some team-building strategies are: Promote a respectful environment. Open the lines of communication. Articulate a clear, achievable vision. Define team roles. Trust in your team's efficacy. Lean on your team's strengths. Reward and acknowledge excellence. Create a safe space.

31. Now, you must be wondering; How to Build a Great Team? Forming a great team requires a lot of skills and presence of mind.

32. The manager responsible for team building must be able to find out the strengths and weaknesses of the team members and create the right mix of people with different skill sets. He must focus on developing strong interpersonal relations and trust among the team members.

33. - The manager must encourage communication and interaction among the team members and also reduce stress with the help of various team-building activities. - He must clearly define the goals and objectives of the organization to the team members. He must also specify the role of each member of the team to direct them toward the achievement of the organizational goals.

34. Team Building Process Team building is not a one-time act. It is a step-by-step process that aims at bringing a desirable change in the organization. Teams are usually formed for a particular task or project and are mostly for the short term.

35. The various steps involved in team building are as follows:

36. 1. Identify the Need for Team Building The manager has first to analyze the requirement of a team for completing a particular task. It should find out the purpose of the work to be performed, the required skills for the job, and its complexity before forming a team.

37. 2. Define Objectives and Required Set of Skills Next comes the chalking down of the organizational objectives and the skills needed to fulfill it.

38. 3. Consider Team Roles The manager considers the various aspects, i.e. the interactions among the individuals, their roles and responsibilities, strengths and weaknesses, and composition and suitability of the possible team members.

39. 4. Determine a Team Building Strategy The manager has to understand the operational framework well to ensure effective team building. He must himself be assured of the objectives, roles, responsibilities, duration, availability of resources, training, the flow of information, feedback, and building trust in the team.

40. 5. Develop a Team of Individuals At this stage, the individuals are collected to form a team together. Each member is made familiar with his roles and responsibilities within the team.

41. 6. Establish and Communicate the Rules The rules regarding the reporting of team members, meeting schedules, and decision-making within the team are discussed. The individuals are encouraged to ask questions and give their views to develop open and healthy communication in the team.

42. 7. Identify Individual’s Strengths Various team-building exercises are conducted to bring out the strengths of the individuals. It also helps in familiarizing the team members with each other’s strengths and weaknesses.

43. 8. Be a Part of the Team At this point, the manager needs to get involved with the team as a member and not as a boss. Making the individuals realize their importance in the team and treating each member equally is necessary. The team members should see their manager as their team leader, mentor, and role model.

44. 9. Monitor Performance Next step is checking the productivity and performance of the team as a whole. It involves finding out loopholes and the reasons for them. This step is necessary to improve the team’s performance and productivity in the long run.

45. 10. Schedule Meetings One of the most crucial steps is to hold purposeful meetings from time to time to discuss team performance, task-related problems and discuss the future course of action.

46. 11. Dissolve the Team Lastly, the manager needs to evaluate the results and reward the individuals for their contribution and achievement. Finally, the team is dispersed on the fulfillment of the objective for which it was formed.

47. Advantages of Team Building Team building has radically evolved as a technique to develop and manage effective teams in the workplace. The aim to achieve long-term organizational objectives developed the need for carrying out team-building activities frequently.

48. Let us now discuss the various benefits of team building to an organization:

49. Identify Strengths and Weaknesses : Through team-building exercises, the strengths and weaknesses of each member can be identified. In day-to-day routine work, such an analysis cannot be done. These competencies can be used by managers to form effective teams.

50. Direct Towards Vision and Mission: Team building activities define the role and importance of the team for the organization to reach its vision. It makes the individuals understand the organization’s goals, objectives, mission, and vision very clearly and motivates them to contribute towards it.

51. Develops Communication and Collaboration: Team building activities enhance the interpersonal relations of the team members. It makes individuals comfortable and familiar with one another. Collaboration develops trust and understanding among the team members.

52. Establishes Roles and Responsibilities: It defines and clarifies the role of each member of a team. Moreover, the members are given individual responsibilities, along with the motivation of performing as a team.

53. Initiates Creative Thinking and Problem Solving: In a team, individuals are motivated to give their views, opinions, and solution to a particular problem. It leads to brainstorming and exploring their creative side.

54. Builds Trust and Morale: By conducting team-building activities, the organization makes the employees feel valued. It encourages them to develop their skills and build strong interpersonal relations, ultimately boosting the morale and trust of the team members.

55. Introduces and Manages Change: The technique of team building makes it easier for managers to incorporate an organizational change by making the individuals familiar with the change and its necessity. It also helps in managing such change and its impact on the working and team’s performance.

56. Facilitates Delegation: The managers find it more suitable to delegate the work to a team rather than an individual. Therefore, team building helps managers to efficiently and adequately delegate task to the team.

57. Better Productivity: If the team is wisely formed and all the team members work collaboratively to achieve the objectives, the productivity of all the individuals improves. Thus, increasing the productivity of the team and the organization.

58. Disadvantages of Team Building Team building is not an easy task. A high-performance team can fulfill organizational objectives. However, an inefficient team can lead to a waste of time and resources in the organization.

59. Therefore, we can say that there are multiple adverse effects of team building too, which are as follows:

60. Develops Conflict: Sometimes, the team lacks coordination and understanding among its members. This leads to conflict and clashes within the team and hence decreases efficiency and productivity. A lot of time is wasted in such conflict management.

61. Unproductive or Freeride Team Members : At times, some of the team members do not contribute much to team performance. Such individuals are considered to be freeriding team members. They prove to be inefficient and less productive for the team.

62. May Lead to Non-Cooperation : Every individual is different from others. The team members sometimes lack cooperation and unity. This non-cooperation among the team members leads to a wastage of effort and hinders the performance of the team as a whole.

63. Difficult to Evaluate Individual Performance : Whatever the result or the outcome the organization gets by team building is the team’s achievement or failure. Usually, the organization overlooks the contribution of each member individually while rewarding the efforts of the whole team.

64. Involves Cost : Team building activities require time and money. Moreover, a lot of time, cost, and resources are consumed in ensuring coordination, balance, feedback, decision-making, and conflict management within the teams formed.

65. Accountability and Credibility Issues : In case of failure, it becomes difficult to find out the reason. The team members sometimes do take up accountability for their work, holding the other members to be responsible for the unfavorable outcome.

66. In case of success, the team members get busy in taking up the credit themselves, ignoring the efforts of the whole team together.

67. How to build a perfect team? On conducting various experiments, it found that the concept of putting those people in a team who are comfortable working with each other does affect the performance much. Neither creating a mix of extroverts and introverts were very helpful. It noticed that people with like minds giving a fair chance to one another for putting forward their views and equally listening to the ideas of one another tend to form a high-performance team together.