teamwork skills presentation pot course.pptx

teamwork skills presentation pot course.pptx

1. Of a Highly Effective Team 3 Simple Habits

2. Many Studies and Research offer too many broad recommendations Let’s be real and specific

3. Let’s focus on Three Critical Behaviors

4. You just need to remember this word POT

5. But not this kind … It’s a kind that make your team fly high in auto pilot mode

6. P OT rogress

7. “We are making progress” You heard this so many times

8. But, do really we know exactly what progress we made and how and when was achieved?

9. Human Brains frequent, small exciting activities, accomplishments Let’s make them active and happy

10. Hmm…, It seems miles and miles away Milestone 3 months? 6 months? 9 months?

11. When was the last time you predict milestone date correctly?

12. And in the mean time, the world, technology are changing

13. 1 week That’s your milestone microstone

14. That’s short and frequent enough to remember team’s accomplishments ..and long enough to get a meaningful task completed

15. This Week Not This Week Work Items ..each belongs to one of these buckets

16. For a large work item , cut it into pieces It has no more than a week worth work

17. Simplify . Don’t prioritize Just focus on these two buckets Prioritization Problem: Low priority items never get done

18. 30 minutes a day That’s all the team needs …

19. to review new, existing work items , to bucketize , and to celebrate accomplishments

20. Keep Focus on the destination , make sure you don’t go the wrong way

21. It’s much better to score many small wins frequently than one big one only once

22. The Biggest Factor Affecting Progress Is Still, Human Factor

23. Progress Expectancy for Each Individual Culture-Fit . Talent . Drive Yet another topic for future discussions

24. Let’s repeat 1 week microstone 30 minutes daily meeting 2 buckets for work-items P for PROGRESS

25. P O T wnership

26. Having a Sense of Belonging is a Crucial Factor in Team Morale

27. Individual Contribution To The Team plays important role in shaping up sense of belonging

28. Problems are everywhere…

29. inspire your team the culture of …

30. veni , vidi , vici

31. Let’s translates it into a contemporary interpretation…

32. I s ee I o wn I s olve the problem the problem the problem

33. How? Follow these 4 simple steps

34. When you see a problem… Write the problem On a.. hallway whiteboard, Or shared database Or shared medium 1 Step

35. Discuss the problem in team’s 30 min daily meeting 2 Step

36. Every work item has one and only one owner at any given time 1 Owner assign 3 Step

37. And don’t forget to put work item in the right bucket which implicitly implies when the resolution is expected

38. Owner is now responsible for finding solutions within the expected timeframe *Owner can work with others 4 Step

39. Tell the team about accomplishments and celebrate a little victory

40. Don’t fall into this trap

41. Debating countless hours to make decisions Many decisions are reversible and have little impact on the final results

42. Writing a book/heavy spec to impress your team Things are moving so fast, it will be obsolete by the time you finish <10 slides are sufficient for explaining problems, proposing customer experience and describing solutions

43. Team relies on you as owner to deliver results on time . If you can’t deliver, pass the baton as early as possible Hang on to your ego?

44. Let’s summarize O for Ownership 3v s (vini,vedi,vici) 4 steps write, discuss, assign, solve 1 owner for a given work item Culture solving problems

45. PO T ransparency

46. Transparency a foreign concept in workplace

47. Concerns over information leak, spreading bad news and chaos

48. Online Users Are Used To Transparencies for Years Self-Expression Social-Circles Your Story Sharing Pictures Broadcast Yourself Present Yourself Sharing Content

49. The results are undeniable Knowledge Sharing Quick Answers Breaking News Always Connected Immediate Feedback Help Others Low cost distribution Instant Notifications Mobility Self-Reporting Engaging

50. What’s wrong with this picture…

51. Low value information consumed by many with great interest

52. John just copied and shared a document to a server No one notice until they visit the server Yet, high value information is hard to find in the work place

53. However, constant stream of updates , like facebook , may not work in business settings well Why?

54. Online user can browse, dismiss low value updates in social networking settings Heavy streams of data hardly matter

55. In workplace, high value updates require attention and possibly actions Predictable, low volume of updates are preferable

56. Grouping is the natural way for a team to partition and collaborate Transparency within a group is not only desirable, but it also reduces amount of information to process Sales Engineer Management Manufacture

57. This is another good reason you should break organization into a smaller group 12 ..don’t get larger than

58. Activities to Capture What on your mind updates People joining group Uploading new documents Updating data Creating Data New Work Items Completing Work Comments …for all group members to see or be notified

59. Get Everybody To Engage in Activities Edit Comments Vote Publish

60. Let’s summarize G rouping Capturing Activities T for Transparency Increase Participation design for small size

61. We’re all well-connected, well-informed, driven toward one goal Get Things Done! Now

62. POT So, remember this word Progress Ownership Transparency