Technical Writing Understanding Writing.pptx 8102024.pptx

Technical Writing

1. INTRODUCTION TO TECHNICAL WRITING Understanding the Nature and Purpose of Technical Writing Professor: RYAN A. BRADECINA

2. SPELLING QUIZ 10 ITEMS ONLY (RECORDED)

3. SPELLING QUIZ redundancies obscure jargon

4. SPELLING QUIZ comprehensible doable restraint

5. SPELLING QUIZ reliable polishing humorous

6. SPELLING QUIZ flurry

7. INTRODUCTION TO TECHNICAL WRITING Understanding the Nature and Purpose of Technical Writing

8. Professionals and specialists need to write for their world of work. They will need knowledge, skills and techniques for their message to be readable and comprehensible by their fellow professionals.

9. ASPECTS OF TECHNICAL WRITING

10. Nature of Technical Writing TECHNICAL – is a term that refers to knowledge or specific discipline that is more the line of experts and specialists. (For short, a professional JARGON /language.)

11. Nature of Technical Writing TECHNICAL COMMUNICATION OR TECHNICAL WRITING – is the transfer of information to readers in a way that is aligned to their need, level of understanding and background.

12. Nature of Technical Writing The focus of Technical Writing is to communicate professionally in an organizational system. It involves accurate, precise, logical arrangement and organized preparation of information.

13. Nature of Technical Writing It is also a problem solving process within an organization. They investigate, find solutions and write reports in a structured manner to provide information as basis decision making and to fulfill the organization’s purpose.

14. Language of Technical Writing Technical style – tone and attitude of the communication of the specialists  joyful, serious, humorous, sad, threatening, formal, informal, pessimistic, and optimistic BUT TECHNICAL WRITING USES FORMAL TONE

15. Language of Technical Writing Formal Tone - characterized by restraint and objectivity impersonal impartial do not allow the use of feelings no biases in interpretation of data

16. FIVE STEPS OF TECHNICAL WRITING

17. THE TECHNICAL WRITING PROCESS Identify the audience Determine purpose/ objectives Gather information Organize data Edit, revise and finalize

18. THE TECHNICAL WRITING PROCESS Identify the audience Knowing your readers in terms of background, needs and knowledge to adapt to their level of understanding. To communicate more effectively and address the needs of your reader. Ex. You are writing to a busy boss, thus you need to make your letter/report brief and straight to the point.

19. THE TECHNICAL WRITING PROCESS Determine purpose/objectives Helps the writer know what and how to write a given subject matter. You can write to record important events, inform, explain, complain, appeal, request or propose.

20. THE TECHNICAL WRITING PROCESS Gather information It helps the writer choose important and accurate data to use to meet the objectives of the report. It makes the report more reliable and effective.

21. THE TECHNICAL WRITING PROCESS Organize data Putting the essential parts of the report in their proper places and logical order. Using appropriate visual aids to present data more effectively.

22. THE TECHNICAL WRITING PROCESS Edit, revise and finalize Like any form of writing this is essential in the polishing of the product We need this to make sure we don’t have grammar and spelling errors. Any formal writing with multiple errors is unreliable.

23. PRINCIPLES OF TECHNICAL WRITING

24. PRINCIPLES OF TECHNICAL WRITING These principles will make technical writing easy and an effective tool of communication in an organization.

25. PRINCIPLES OF TECHNICAL WRITING A technical report is designed to meet specific needs of individuals in the organization.

26. PRINCIPLES OF TECHNICAL WRITING Technical writers need knowledge and skills to be able to communicate their ideas specifically and effectively.

27. PRINCIPLES OF TECHNICAL WRITING Technical writers write in appropriate style and have a scientific attitude.

28. PRINCIPLES OF TECHNICAL WRITING Technical writing has a specific reader, purpose and organized data to fulfill the specific objectives.

29. PRINCIPLES OF TECHNICAL WRITING Technical writing helps influence decision for change and betterment of individuals and organization.

30. TECHNICAL WRITING VS LITERARY WRITING

31. Group activity: Count off to 5. Be seated according to groups.

32. Group activity: COMPARE LITERARY WRITING TECHNICAL WRITING DEFINE EACH TOPIC GIVE THE PURPOSE OF EACH TYPE OF WRITING GIVE 10 EXAMPLES FOR EACH TYPE

33. LITERARY vs. TECHNICAL WRITING Technical writing differs from literary writing in content, purpose, language and appeal. It is about facts, ideas for a particular audience and it reports results to an experiment or investigation

34. LITERARY vs. TECHNICAL WRITING Technical writers focus on matters about science, technology, industry and business. Outputs are usually very purposive, factual and provide vital information to an organization.

35. LITERARY vs. TECHNICAL WRITING Technical reports are used as basis for actions and decisions in organizations. (ex. Field report, memo) Writers strictly observe grammar rules and use scientific terminologies/ jargon.

36. LITERARY vs. TECHNICAL WRITING Technical professionals make readers think, analyze and criticize. They appeal to intellect and reasoning. They are very objective, formal and impersonal.

37. LITERARY vs. TECHNICAL WRITING Literary writing on the other hand includes poetry, short stories, novels, essays, fiction, prose, drama, tragedy, play, parable, pun, comedy and many more.

38. LITERARY vs. TECHNICAL WRITING Literary writers, also known as creative writers or artists, talk about experiences in life, the problems of human existence, philosophy and the desires of the human heart.

39. LITERARY vs. TECHNICAL WRITING These creative writers aim to entertain and amuse their audience from all walks of life and different professions. Literary writings are used to give lessons, change outlook in life and transport the spiritual being to a higher level.

40. LITERARY vs. TECHNICAL WRITING Literary pieces are used to stir both the senses and emotions , language is used to appeal to the imagination by using figures of speech .

41. LITERARY vs. TECHNICAL WRITING Figurative language used has meaning beyond the literal level which makes the tone of the writer very personal and subjective.

42. Try to analyze the example

43. CONFUCIUS

44. LITERARY ANALYSIS COPY AND ANALYZE EACH LINE ACCORDING TO YOUR UNDERSTANDING USE THE DICTIONARY TO SUPPORT YOUR ANSWERS

45. CONFUCIUS WRITE ABOUT THE LIFE OF CONFUCIUS USE TECHNICAL WRITING AND RESEARCH FOR FACTS

46. CONFUCIUS Confucius or Kung Fu- tzu , 551-479 B.C., was the Chinese sage who founded Confucianism. Born of a poor but aristocratic family in the state of Lu, he was orphaned at an early age.

47. CONFUCIUS As a young man, he held several minor government posts; in later years he advanced to become minister of justice in his home state. But he held these positions only intermittently and for short periods because of conflicts with his superiors.

48. CONFUCIUS Throughout his life, he was best known as a teacher. When he died at the age of 72, he had taught a total of 3,000 disciples who carried on his teaching.

49. Distinctions of Technical Writing from other Kinds of Writing There are many types of writing, including literary writing, expressive writing, expository writing, persuasive, and technical writing (Gerson & Gerson, 1999 p. 1& 2 cited by Abelos et al., 2005, p. 1-3)

50. 1. Literary writing includes poetry, fiction (short stories and novel), plays, and essay. The authors might draw on experience to create their text, but the writing is purely imaginative. Creative writing often employs figures of speech, imagery, dialect, symbolism, and fictitious characters to present a message.

51. 2. Expressive writing records a subjective, emotional response to a personal experience (a tragic incident, a joyful meeting with a person not seen for 20 years, a wonderful experience in a basketball championship, a rewarding on the job training, etc.). Journal and diary entries are expressive. The goal of expressive writing is to express one's feelings through description and narration. Students in composition classes often write expressive essays, relying heavily on narration and description to develop ideas.

52. 3. Expository writing analyzes a topic objectively. Most essays in composition classes are expository. The goal of expository writing is to explain, hence reveals you the knowledge of a particular subject. In expository writing, you don't usually expect a response from your reader even if you explained the topic.

53. 4. Persuasive writing, in some ways, combines the emotionalism of expressive writing with the analytical traits of expository writing. Editorials are a good example of persuasive writing. The goal of persuasive writing is to convince your audience's emotional attitude toward a topic.

54. We all know that literary writers cater man’s affective sense; technical writers cater to man’s cognitive sense. For contrastive analysis, technical writing differs from literary writing in some aspects: Comparison Between Technical Writing and Literary Writing

55. Purpose of Technical Writing The purpose of technical writing is often determined by the audience, which then affects the tone of the correspondence (Gerson & Gerson, 1999, p.3). In fact, understanding the interrelationship among purpose, audience, and tone is essential to answer the question, “Why do we write technical correspondence?”

56. This is a common technical writing situation, but it is not the only environment in which technical writing is generated. In summary, your purpose in technical writing is determined by your audience’s needs. This sense of audience then affects tone. Within these parameters, the purpose of technical writing is wide-ranging.

57. 1. Technical writing is used to request action. If you are writing to a supervisor or manager (audience) about scheduling and manpower distribution, then you are requesting a direct action.

58. 2. Technical writing is used to propose action. When you write to your city Engineer about the transfer of the garbage dump, then you are proposing an action.

59. 3. Technical writing is used to recommend action. When you write to your Production Manager to increase the volume of t-shirt production bound to Hongkong and Macau, due to increase of orders from your market threat, then you are recommending an action.

60. 4. Technical writing is used to inform. It is written to make another person to understand or do something. It is designed to fulfil a need to tell and need to know.

61. 5. Technical writing is used to analyse events and their complications. It will explain how certain systems failed. This may include education, socioeconomic, political and the need to change. 6. Technical writing is used to persuade and influence decisions. It will show how a business, or an industry succeed.

62. Importance of Technical Writing Technical writing is a significant factor for your work experience for several reasons. (Gerson & Gerson, 1999, p. 3 cited by Abelos, 2005, p. 4) 1. Technical writing conducts business. 2. Technical writing takes time. 3. Technical writing costs money. 4. Technical writing is an expression of your interpersonal communication skills.

63. Basic Principles of Effective Technical Writing 1. Understanding the Reader 2. Knowing the Purpose of Each Technical Report 3. Knowing the Subject Matter 4. Using Correct Format 5. Writing Objectively

64. Basic Principles of Effective Technical Writing 1. Understanding the Reader 2. Knowing the Purpose of Each Technical Report 3. Knowing the Subject Matter 4. Using Correct Format 5. Writing Objectively 6. Adopting Ethical Standards

65. Characteristics of Technical Writing Technical writing, just as any other form of writing, has certain characteristics which distinguish it from other types of writing. It is very different from writing opinion pieces, essays, prose, non-fiction or fiction.

66. Characteristics of Technical Writing Technical writing, just as any other form of writing, has certain characteristics which distinguish it from other types of writing. It is very different from writing opinion pieces, essays, prose, non-fiction or fiction.

67. 1. It is clear and straight forward. If you are interested in technical writing for professional purposes, it is very important to know that this type of writing requires that the writer stick to the subject matter and relay information in a clear and concise manner. 2. The language is very direct and straight to the point. The writing will avoid words that people do not understand and will avoid an eloquent writing style.

68. 3. It is very detailed and informative. The perfect example of technical writing is a textbook. The written content of most textbooks is geared to providing information by describing the subject matter as fully as possible.

69. 4. It is very structured. This type of writing has a very obvious composition that makes it easy for the reader to follow along. Solid structure is needed with technical writing as it allows the audience to easily access the information as needed.

70. Uses of Technical Writing With understanding the characteristics of technical writing, you can better comprehend how this type of writing is used. Technical writing is found everywhere.There are a variety of different types of writing which use a technical style.

71. Classification of Technical Writing Technical writing is useful for any theory, software or hardware that needs an explanation. Industries that require technical writing include science, medicine, engineering, mechanics and law.