TECHNOLOGY PROGRAM ACTION PLAN that would allow the school to have a system in submitting data and reports.docx

This is an Action plan that would guide a supervisor on the future project of the school

1. Republic of the Philippines
Department of Education
Region V-Bicol
SAN JUAN HIGH SCHOOL
San Juan, Oas, Albay
ACTION PLAN-
Creating a Technological Information System and Information Board(Human Resource Management)
Objective Activities Persons
Involved/Responsibilities
Timeline Resources Source of Fund
To establish a robust
technological
information system and
information board for
efficient
communication and
information
dissemination in the
school.
Form a Project Team
Team Members:
oProject Manager
oIT Specialist
oCybersecurity Expert
oSchool Administration Representative
oTeachers/Staff Representatives
oStudent Representatives
3. Conduct Needs Assessment
Surveys: Distribute surveys to students,
teachers, and staff to understand their needs and
preferences.
Interviews: Conduct interviews with key
stakeholders.
Analysis: Analyze the data to determine the
essential features of the information system and
board.
4. Develop a Project Plan
Timeline: Create a detailed timeline with
milestones.
Budget: Estimate costs and secure funding.
Resources: Identify required resources
(hardware, software, training materials).
5. Attend Training Programs
Identify Training Needs: Determine the
specific areas where training is required (ICT,
oProject
Manager:
Oversee the
project.
oIT Specialist:
Handle
technical
aspects.
oCybersecurity
Expert: Ensure
security.
oSchool
Administration:
Provide input
and support.
oRepresentatives:
Give feedback
and help with
implementation.
Month 1-2: Form team,
conduct needs assessment
Month 3-4: Attend training
programs, develop project
plan
Month 5-6: Design the
information system,
implement cybersecurity
measures
Month 7-8: Develop the
system, install information
board
Month 9: Soft launch and
gather feedback
Month 10: Official launch
and promotion
Month 11-12: Monitor,
evaluate, and make
improvements


Hardware: Servers,
electronic display
boards


Software: Content
management system,
cybersecurity tools


Training: ICT and
cybersecurity training
materials
School MOOE

2. cybersecurity).
Select Training Providers: Choose reputable
training providers for ICT and cybersecurity.
Schedule Training: Organize training sessions
for the project team and relevant staff.
Evaluation: Assess the effectiveness of the
training programs.
6. Design the Information System
System Architecture: Define the architecture of
the system (servers, network, databases).
Software Selection: Choose appropriate
software (content management system,
cybersecurity tools).
User Interface: Design a user-friendly interface
for the information board.
7. Develop the Information System
Set Up Infrastructure: Install necessary
hardware and software.
System Development: Develop or configure the
software according to the design.
Testing: Conduct rigorous testing to ensure
functionality and security.
8. Implement Cybersecurity Measures
Policies and Procedures: Develop and
implement cybersecurity policies and
procedures.
Firewall and Antivirus: Install and configure
firewalls and antivirus software.
Training: Educate staff and students on
cybersecurity best practices.
9. Install the Information Board
Hardware Installation: Install the electronic
information board at strategic locations within
the school.
Content Management: Develop a plan for
content creation and management.

3. Integration: Integrate the information board
with the school’s information system.
10. Launch and Promote the System
Soft Launch: Conduct a soft launch to gather
feedback and make necessary adjustments.
Official Launch: Plan and execute an official
launch event.
Promotion: Promote the new system through
school channels (newsletters, website, social
media).
11. Monitor and Evaluate
Regular Monitoring: Continuously monitor the
system for performance and security.
Feedback Mechanism: Establish a feedback
mechanism for users to report issues and suggest
improvements.
Evaluation: Periodically evaluate the system’s
effectiveness and make necessary
improvements.
12. Maintenance and Updates
Scheduled Maintenance: Plan regular
maintenance to keep the system running
smoothly.
Updates: Regularly update the software and
hardware components to ensure they are current
and secure.
Prepared by: Attested by: Recommending ApprovalApproved by:
ANNALIE D. CELADIÑA ALDRIN N. PERLAS BERNIE C. DESPABILADERO NENE R. MERIOLES, CESO V
Head Teacher III Principal I Asst. Schools Division Superintendent Schools Division Superintendent