The introduction of computer and some explanations.pdf
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About This Presentation
About computer hardware and some brief explanation about the history
Slide Content
Introduction
To
Computers
To
Computers
Module Objectives:
Define Computers
Identify Hardware Components
Become proficient at using Windows
Explore Software
Explore Microsoft Word, Excel and Publisher
Tour the Desktop
Use the Start Menu
Work with, and Close, Windows
Start Applications and Accessing Resources
Define Computers
Identify Hardware Components
Become proficient at using Windows
Explore Software
Explore Microsoft Word, Excel and Publisher
Tour the Desktop
Use the Start Menu
Work with, and Close, Windows
Start Applications and Accessing Resources
Defining the
Computer:
* The computer can accept, process,
store, and output data at high speeds
according to programmed instructions
* It is a group of pieces of hardware put
together to get a job done faster.
Computer:
* The computer can accept, process,
store, and output data at high speeds
according to programmed instructions
* It is a group of pieces of hardware put
together to get a job done faster.
Defining the
Computer:
* The computer can accept, process,
store, and output data at high speeds
according to programmed instructions
* It is a group of pieces of hardware put
together to get a job done faster.
Computer:
* The computer can accept, process,
store, and output data at high speeds
according to programmed instructions
* It is a group of pieces of hardware put
together to get a job done faster.
Types of Computers :
Personal Computer
(PC)
Mini-computer
Mainframe
Supercomputer
(‘Monster’)
Laptop
D Netbook
Personal Computer
(PC)
Mini-computer
Mainframe
Supercomputer
(‘Monster’)
Laptop
D Netbook
A computer consists of
2 parts:
1. Hardware
2.Software
2 parts:
1. Hardware
2.Software
A Personal Computer
Screen
Box, tower, etc.
— motherboard
— hard drive
— floppy drive
— CD-ROM/DVD
Keyboard and mouse
Peripherals
Tower
Screen
Keyboard
Screen
Box, tower, etc.
— motherboard
— hard drive
— floppy drive
— CD-ROM/DVD
Keyboard and mouse
Peripherals
Tower
Screen
Keyboard
Hardware Components of a
computer:
° A computer is primarily made of the Central
Processing Unit (usually referred to as the computer),
the monitor, the keyboard, and the mouse.
* The computer processes input through input devices:
+ Mouse
« Keyboard.
* The computer displays output through output
devices :
« Color monitor and
¢ Printer.
computer:
° A computer is primarily made of the Central
Processing Unit (usually referred to as the computer),
the monitor, the keyboard, and the mouse.
* The computer processes input through input devices:
+ Mouse
« Keyboard.
* The computer displays output through output
devices :
« Color monitor and
¢ Printer.
Software and your computer :
[| Application Software
General Purpose Software
(| Integrated Software
[| Custom Written (Tailor-Made)Software
Operating System
U Types of Operating System
[| Functions of the operating system
[| Application Software
General Purpose Software
(| Integrated Software
[| Custom Written (Tailor-Made)Software
Operating System
U Types of Operating System
[| Functions of the operating system
Software
* Programmes and applications that can
be run on a computer system, e.g. word
processing or database packages
* Operating system
o Program used to control computer,
link between user and internal
working of computer and programs
o Windows vs. Mac vs. Linux
* Programmes and applications that can
be run on a computer system, e.g. word
processing or database packages
* Operating system
o Program used to control computer,
link between user and internal
working of computer and programs
o Windows vs. Mac vs. Linux
Input Devices - The Central
Processing Unit (CPU) |
The most important part is called ==
the Central Processing Unit or == |
CPU, is a box that includes many Ss
pieces. | =?
These pieces, inside of the box,
perform the jobs of the computer.
The jobs include joining all the
other pieces of the computer
together and performing
calculations very (extremely) fast,
faster than any human.
Processing Unit (CPU) |
The most important part is called ==
the Central Processing Unit or == |
CPU, is a box that includes many Ss
pieces. | =?
These pieces, inside of the box,
perform the jobs of the computer.
The jobs include joining all the
other pieces of the computer
together and performing
calculations very (extremely) fast,
faster than any human.
2. Ethernet
Uses of the Buttons, Sockets, and
Slots on the computer
. PS/2 Port
Port
. Audio
In/Audio
Out
. VGA Port
. USB Port
Labelled Back View
of Computer Case
Uses of the Buttons, Sockets, and
Slots on the computer
. PS/2 Port
Port
. Audio
In/Audio
Out
. VGA Port
. USB Port
Labelled Back View
of Computer Case
2. Ethernet
Uses of the Buttons, Sockets, and
Slots on the computer
. PS/2 Port
Port
. Audio
In/Audio
Out
. VGA Port
. USB Port
Labelled Back View
of Computer Case
Uses of the Buttons, Sockets, and
Slots on the computer
. PS/2 Port
Port
. Audio
In/Audio
Out
. VGA Port
. USB Port
Labelled Back View
of Computer Case
Input Devices
[| Keyboard
Screen Pointing Devices
A
E monitor
[| Mouse
Trackball
Pointing Stick
Touch Pad
CPU
U Joystick À
U Light pen | keyboard ;
U Digitizing Tablet & A
[| Keyboard
Screen Pointing Devices
A
E monitor
[| Mouse
Trackball
Pointing Stick
Touch Pad
CPU
U Joystick À
U Light pen | keyboard ;
U Digitizing Tablet & A
Screen Pointing Devices
traditional 4 touch pad pointing devices have
two-button F no moving ports; you slide your
mouse finger to move the pointer and
top to click
u trackball pointing devices
traditional three- feature a ball that you roll
button mouse with your finger
á en trackballs and touchpads
des a to ore often embedded into
Espec notebook computers
prevent hand y
fotigue
some mice include o “wheel”
that you con use to move
through documents more easily
traditional 4 touch pad pointing devices have
two-button F no moving ports; you slide your
mouse finger to move the pointer and
top to click
u trackball pointing devices
traditional three- feature a ball that you roll
button mouse with your finger
á en trackballs and touchpads
des a to ore often embedded into
Espec notebook computers
prevent hand y
fotigue
some mice include o “wheel”
that you con use to move
through documents more easily
Scanning Devices:
Scanners
Barcode Readers
Magnetic Ink Character Recognition
(MICR)
Optical Mark Readers (OMR)
=>
Scanners
Barcode Readers
Magnetic Ink Character Recognition
(MICR)
Optical Mark Readers (OMR)
=>
Output Devices
Softcopy
U Display Screens
U Video graphics card
0 Output of sound
Hardcopy
4 >
U Printers en A
Softcopy
U Display Screens
U Video graphics card
0 Output of sound
Hardcopy
4 >
U Printers en A
Data Storage
[| Primary Storage
[| Random Access Memory (RAM)
U Read Only Memory (ROM)
Units of Storage
Secondary Storage
[| Primary Storage
[| Random Access Memory (RAM)
U Read Only Memory (ROM)
Units of Storage
Secondary Storage
Secondary Storage
|| Floppy Disks | A =
Hard Disk cd CS
|| Zip Drives |
Optical Disks
Flash Drive /Memory
Stick
|| Floppy Disks | A =
Hard Disk cd CS
|| Zip Drives |
Optical Disks
Flash Drive /Memory
Stick
Uses of computers: -
Word Processing, Desktop publishing,
Mathematical Calculations
Internet, Telecommunications, Digital video or
audio composition
Computers in Medicine, Computers in Business,
Planning and Scheduling
Weather analysis, Travel, Aeroplanes
Banks, ATM machines, Defence, Robotics
Sports, Gambling, Greeting Cards, Marriage, News
E-Learning, Examinations, Certificates, Classmates
(alumni websites), Homework,
Washing Machines, Microwave Oven
Word Processing, Desktop publishing,
Mathematical Calculations
Internet, Telecommunications, Digital video or
audio composition
Computers in Medicine, Computers in Business,
Planning and Scheduling
Weather analysis, Travel, Aeroplanes
Banks, ATM machines, Defence, Robotics
Sports, Gambling, Greeting Cards, Marriage, News
E-Learning, Examinations, Certificates, Classmates
(alumni websites), Homework,
Washing Machines, Microwave Oven
Activity
Break
Turning on a Computer
* To turn the
computer on, find
its power button
and press it
+ Look at the
computer's
monitor.
Al ETSRBAA” ELSE
* To turn the
computer on, find
its power button
and press it
+ Look at the
computer's
monitor.
Al ETSRBAA” ELSE
Computer Mode
[|] Determine what mode your
computer is currently in
Putting your computer into a desired
mode
[|] Determine what mode your
computer is currently in
Putting your computer into a desired
mode
Mouse
Pointing device that
lets you point to
objects on the screen
Point and click (tip of
the arrow is the point)
Left and right buttons
Start programs - 1 click
or 2 clicks
Highlight text (click
and drag)
Practice makes perfect
ei
Pointing device that
lets you point to
objects on the screen
Point and click (tip of
the arrow is the point)
Left and right buttons
Start programs - 1 click
or 2 clicks
Highlight text (click
and drag)
Practice makes perfect
ei
Cursor Types
Arrow à
Busy
Text il
Double arrow ++
Hand ay
Arrow à
Busy
Text il
Double arrow ++
Hand ay
Using a Pointing Device
* To properly use the mouse:
o Using your right hand, place your thumb on the desk
or table top on the left side of the mouse
o Your index (pointer) finger should rest on the left
button of the mouse.
o Place your middle finger on the right button of the
mouse.
o Your ring finger and little finger should rest on the
right side of the mouse.
o The base of your wrist should rest on the mouse pad
or desktop, for stability.
» Left-handed computer users sometimes use their right
hand to manoeuvre the mouse. However, if you're left-
handed and want to use your left hand, the mouse
buttons can be switched.
* To properly use the mouse:
o Using your right hand, place your thumb on the desk
or table top on the left side of the mouse
o Your index (pointer) finger should rest on the left
button of the mouse.
o Place your middle finger on the right button of the
mouse.
o Your ring finger and little finger should rest on the
right side of the mouse.
o The base of your wrist should rest on the mouse pad
or desktop, for stability.
» Left-handed computer users sometimes use their right
hand to manoeuvre the mouse. However, if you're left-
handed and want to use your left hand, the mouse
buttons can be switched.
Using a Pointing Device
* To properly use the mouse:
o Using your right hand, place your thumb on the desk
or table top on the left side of the mouse
o Your index (pointer) finger should rest on the left
button of the mouse.
o Place your middle finger on the right button of the
mouse.
o Your ring finger and little finger should rest on the
right side of the mouse.
o The base of your wrist should rest on the mouse pad
or desktop, for stability.
» Left-handed computer users sometimes use their right
hand to manoeuvre the mouse. However, if you're left-
handed and want to use your left hand, the mouse
buttons can be switched.
* To properly use the mouse:
o Using your right hand, place your thumb on the desk
or table top on the left side of the mouse
o Your index (pointer) finger should rest on the left
button of the mouse.
o Place your middle finger on the right button of the
mouse.
o Your ring finger and little finger should rest on the
right side of the mouse.
o The base of your wrist should rest on the mouse pad
or desktop, for stability.
» Left-handed computer users sometimes use their right
hand to manoeuvre the mouse. However, if you're left-
handed and want to use your left hand, the mouse
buttons can be switched.
To properly use the mouse:
Click. Select an object on the screen by pressing
the left mouse button down with your index
finger and then release the button.
Drag an object on the screen by pressing and
holding down the left mouse button with your
index finger while moving the mouse. When the
object is where you want it, release the button.
To double-click, rapidly press and release the
left mouse button with your index finger.
To right-click, press and release the right mouse
button with your middle finger.
Click. Select an object on the screen by pressing
the left mouse button down with your index
finger and then release the button.
Drag an object on the screen by pressing and
holding down the left mouse button with your
index finger while moving the mouse. When the
object is where you want it, release the button.
To double-click, rapidly press and release the
left mouse button with your index finger.
To right-click, press and release the right mouse
button with your middle finger.
Introduction to the Desktop
After you have started
the computer, the area
you are looking at is
called the desktop.
The Microsoft Windows
desktop is made of
various parts.
From the upper left to
the lower left side of the
screen, there are small
pictures or images called
icons.
Each one is used to
make the computer do
something.
After you have started
the computer, the area
you are looking at is
called the desktop.
The Microsoft Windows
desktop is made of
various parts.
From the upper left to
the lower left side of the
screen, there are small
pictures or images called
icons.
Each one is used to
make the computer do
something.
Icon A small picture that represents an objact available to your computer
Pointer A small object, such os an arrow, that moves on the screen when you move the mouse
Deskiop Your workplace on the screen
Date/Time control Shows the current date and time and lets you set the clack
Taskbar Contains buttons that give you quick access to common tools and the programs
currently running
Start button Provides access to Windows XP programs, documents, and information on the Internet
Notification area Displays icons corresponding lo services running in the background, such as an
Internet connection
Pointer A small object, such os an arrow, that moves on the screen when you move the mouse
Deskiop Your workplace on the screen
Date/Time control Shows the current date and time and lets you set the clack
Taskbar Contains buttons that give you quick access to common tools and the programs
currently running
Start button Provides access to Windows XP programs, documents, and information on the Internet
Notification area Displays icons corresponding lo services running in the background, such as an
Internet connection
The Taskbar
+ On the far right corner, but you don’t need to click, just put
your mouse over it.
* If you want to keep the desktop & minimize the files, just
click it.
Show desktop
naigam |"
ROC ars
+ On the far right corner, but you don’t need to click, just put
your mouse over it.
* If you want to keep the desktop & minimize the files, just
click it.
Show desktop
naigam |"
ROC ars
The Taskbar
+ On the far right corner, but you don’t need to click, just put
your mouse over it.
* If you want to keep the desktop & minimize the files, just
click it.
Show desktop
naigam |"
ROC ars
+ On the far right corner, but you don’t need to click, just put
your mouse over it.
* If you want to keep the desktop & minimize the files, just
click it.
Show desktop
naigam |"
ROC ars
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If you hold your mouse an
over the program you will (ont
see a list of recently po
opened files used by that
program on the right.
This also shows the
location that file was
saved to.
> Al Programs
[[Search programs and files 2] [Shutdown | >|
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If you hold your mouse an
over the program you will (ont
see a list of recently po
opened files used by that
program on the right.
This also shows the
location that file was
saved to.
> Al Programs
[[Search programs and files 2] [Shutdown | >|
Windows Search a
Instantly find anything on your computer RER
Click on the Start button on left bottom corner.
Click into the Search programs and files area
Start typing in the dialog box.
> All Programs
Search programs and files
Instantly find anything on your computer RER
Click on the Start button on left bottom corner.
Click into the Search programs and files area
Start typing in the dialog box.
> All Programs
Search programs and files
The Library
Library (the new My Documents area & more)
Libraries are a new way to see your files.
In the library are your files that are located in
folders in various locations.
The four Libraries are:
1. Documents,
2. Music,
3. Pictures and
4. Videos.
Click on the Library Icon found on your taskbar.
eee
a
Library (the new My Documents area & more)
Libraries are a new way to see your files.
In the library are your files that are located in
folders in various locations.
The four Libraries are:
1. Documents,
2. Music,
3. Pictures and
4. Videos.
Click on the Library Icon found on your taskbar.
eee
a
The Libraries area will appear as
shown below:
j
OO tes» Tel
Organize + Newlibrary Er e
A Favorites = Libraries
EZ Desktop Open a library to see your f...
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“El Recent Places Documents
4 Library
+ Libraries bias
5 sic
Documents E Library
d) Music
Pictures =] Pictures
B Videos E Library
AU Compares E Videos
Ely Local Disk (C) Ubrary
Se lis (\DKNWEBNI\websites$) (L)
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4 items
shown below:
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A Favorites = Libraries
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4 Library
+ Libraries bias
5 sic
Documents E Library
d) Music
Pictures =] Pictures
B Videos E Library
AU Compares E Videos
Ely Local Disk (C) Ubrary
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4 items
Searching For Files
« Start typing in the Search dialog box.
« Files & emails will appear as you type the words
into the Search programs and files dialog box.
Search programs and files Pp |
« Start typing in the Search dialog box.
« Files & emails will appear as you type the words
into the Search programs and files dialog box.
Search programs and files Pp |
Shutting Down Windows
+ You should always shut down Windows XP
before you turn off your computer
« The Log Off option on the Start menu logs you
off of Windows XP but leaves the computer on
* To shut down Windows XP:
— Click the Start button Llei ae
— Click Turn Off Computer
— Click the Turn Off button
+ You should always shut down Windows XP
before you turn off your computer
« The Log Off option on the Start menu logs you
off of Windows XP but leaves the computer on
* To shut down Windows XP:
— Click the Start button Llei ae
— Click Turn Off Computer
— Click the Turn Off button
Shutting down your computer
After using the computer, you can exit from it
This is called shutting down the computer.
The steps may be different depending on your operating
system.
Windows is very finicky about being shut down properly
(do not just shut the power off)
= Move your cursor to start button and click
7 Click on the radio button beside Shut down
7 Click on OK button
= WAIT (Windows will go through an elaborate process of
making sure all programs are shut down. You will then
see a Windows screen and eventually a black screen with
the words “It’s now safe to turn off your computer”)
After using the computer, you can exit from it
This is called shutting down the computer.
The steps may be different depending on your operating
system.
Windows is very finicky about being shut down properly
(do not just shut the power off)
= Move your cursor to start button and click
7 Click on the radio button beside Shut down
7 Click on OK button
= WAIT (Windows will go through an elaborate process of
making sure all programs are shut down. You will then
see a Windows screen and eventually a black screen with
the words “It’s now safe to turn off your computer”)
Restarting your computer
To restart your computer:
~ Move your cursor to start button and click
7 Click on the radio button beside Shut down
~ click on Restart
Sometimes your computer will start doing funny things
or your mouse will stop working
Try ALT + CTL + DELETE
If you see a program is not responding, you can try to
highlight that program and press the “End Task”
button.
If nothing happens try ALT + CTL + DELETE again. This
will restart your computer
To restart your computer:
~ Move your cursor to start button and click
7 Click on the radio button beside Shut down
~ click on Restart
Sometimes your computer will start doing funny things
or your mouse will stop working
Try ALT + CTL + DELETE
If you see a program is not responding, you can try to
highlight that program and press the “End Task”
button.
If nothing happens try ALT + CTL + DELETE again. This
will restart your computer
Break
The Icon Representing a Window
e An icon is a picture used to
identify a program or
another type of object on
the computer.
e An icon is a picture used to
identify a program or
another type of object on
the computer.
Notice that the icons on the right side are big:
Computer
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the mouse on View and click List or click Small Icons
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Activity Using Icons:
Start the computer
To see some icons, on the Taskbar, click Start, position
the mouse on (All) Programs
Notice that each program is represented by an icon.
Notice also that all menu items that have an arrow use
the same type of icon used on Accessories.
These are called Program Groups
Position the mouse on Accessories and click Windows
Explorer.
On the left side of the window, click My Computer.
Notice that it has a small icon on its left
On the main menu of the window, click View -> Icons
or View -> Large Icons
Start the computer
To see some icons, on the Taskbar, click Start, position
the mouse on (All) Programs
Notice that each program is represented by an icon.
Notice also that all menu items that have an arrow use
the same type of icon used on Accessories.
These are called Program Groups
Position the mouse on Accessories and click Windows
Explorer.
On the left side of the window, click My Computer.
Notice that it has a small icon on its left
On the main menu of the window, click View -> Icons
or View -> Large Icons
Opening Programs
If on desktop as icon, double click on icon. If
does not open press “Enter” key.
Move cursor to “Start” button onthe
taskbar and Click on it,
Move cursor to “All Programs”.
After menu on the right appears move cursor
over to menu and up or down to required
program.
Click the name of the program you want to
start
Click on program “Microsoft Office Word”
If on desktop as icon, double click on icon. If
does not open press “Enter” key.
Move cursor to “Start” button onthe
taskbar and Click on it,
Move cursor to “All Programs”.
After menu on the right appears move cursor
over to menu and up or down to required
program.
Click the name of the program you want to
start
Click on program “Microsoft Office Word”
Anatomy of a Window
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For Help, press F1
> Tutorial 1
Anatomy of a Window
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File Edt View Insert Format Help
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> Tutorial 1
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> Tutorial 1
Manipulating a Window
+ The Restore button reduces the window so
that it is smaller than the entire screen
* You can use the mouse to move a window to a
new position on the screen
— Dragging
+ You can use the mouse to change the size of a
window with the sizing handle
+ The Restore button reduces the window so
that it is smaller than the entire screen
* You can use the mouse to move a window to a
new position on the screen
— Dragging
+ You can use the mouse to change the size of a
window with the sizing handle
Button Name Description
This button allows you to dismiss a window that is currently opened.
To use it, simply click it. This makes its window disappear.
Depending on how the application works, you may be asked a
x
a ES] Close question before the window is actually closed. If you have closed a
window with this button and you want the window back, you have to
reopen it.
This button allows you to reduce the presence of a window to the
Taskbar. The window doesn't get closed but it disappears from the
| | a =] Minimize |screen. If you want to bring the window back, from the Taskbar,
click its name. After clicking this button, the window is said to be
minimized.
If a window equipped with this button is occupying only an area of
the screen, you can click this button to fill the whole screen with
only this window. If there are other windows on the screen, they
2. don't get closed but they disappear, making their presence be
El a (| Maximize known only by their A or button on the Taskbar. After clicking
this button, the window is said to be maximized.
After a window has been maximized, this button is replaced by
another button: the Restore button.
This button is used to restore a window if the window has been
El {|| Restore |maximized. If you click this button, the window gets the size it had
prior to being maximized.
This button allows you to dismiss a window that is currently opened.
To use it, simply click it. This makes its window disappear.
Depending on how the application works, you may be asked a
x
a ES] Close question before the window is actually closed. If you have closed a
window with this button and you want the window back, you have to
reopen it.
This button allows you to reduce the presence of a window to the
Taskbar. The window doesn't get closed but it disappears from the
| | a =] Minimize |screen. If you want to bring the window back, from the Taskbar,
click its name. After clicking this button, the window is said to be
minimized.
If a window equipped with this button is occupying only an area of
the screen, you can click this button to fill the whole screen with
only this window. If there are other windows on the screen, they
2. don't get closed but they disappear, making their presence be
El a (| Maximize known only by their A or button on the Taskbar. After clicking
this button, the window is said to be maximized.
After a window has been maximized, this button is replaced by
another button: the Restore button.
This button is used to restore a window if the window has been
El {|| Restore |maximized. If you click this button, the window gets the size it had
prior to being maximized.
Manipulating a Window
+ The Restore button reduces the window so
that it is smaller than the entire screen
* You can use the mouse to move a window to a
new position on the screen
— Dragging
+ You can use the mouse to change the size of a
window with the sizing handle
+ The Restore button reduces the window so
that it is smaller than the entire screen
* You can use the mouse to move a window to a
new position on the screen
— Dragging
+ You can use the mouse to change the size of a
window with the sizing handle
Manipulating a Window
+ The Restore button reduces the window so
that it is smaller than the entire screen
* You can use the mouse to move a window to a
new position on the screen
— Dragging
+ You can use the mouse to change the size of a
window with the sizing handle
+ The Restore button reduces the window so
that it is smaller than the entire screen
* You can use the mouse to move a window to a
new position on the screen
— Dragging
+ You can use the mouse to change the size of a
window with the sizing handle
Starting a Program
Running Multiple Programs
° Multitasking allows you to work on more than
one project at a time and switch quickly
between projects
New Perspectives on
Microsoft Windows XP Tutorial 1
° Multitasking allows you to work on more than
one project at a time and switch quickly
between projects
New Perspectives on
Microsoft Windows XP Tutorial 1
Using Program Menus
* Most Windows programs use menus to organize the program’s
features and available functions
+ When you click any menu name, menu items or commands for
that menu appear below the menu bar
+ Menu conventions:
CONVENTION
‘Check mark
Ellipsis
‘Triangular arrow
Grayed-out option
Keyboard shortcut
DESCRIPTION
Indicates o toggle, or *on-off switch (like o light switch) thot is elther checked (lumed on) or not checked
(tumed ot).
Three dots that indicate you mus! make additional selections after you select that option. Options without dats
de not requite additional cholces—they take effect os soon as you click them. If an option Is followed by an
ellipsis, à dialog box opens that allows you lo enter specifications for how you want a task carried oul.
Indicates the presence of a submenu. When you point ot a menu option thal hos a triangular arrow, o sub-
menu automatically appears,
Option that is not currently ovallable. For example, a grophics program might display the Text Toolbar option in
gray li there is no text in the graphic to work with,
À key or combination of keys thar you can press lo select the manu option without actually opening the menu.
* Most Windows programs use menus to organize the program’s
features and available functions
+ When you click any menu name, menu items or commands for
that menu appear below the menu bar
+ Menu conventions:
CONVENTION
‘Check mark
Ellipsis
‘Triangular arrow
Grayed-out option
Keyboard shortcut
DESCRIPTION
Indicates o toggle, or *on-off switch (like o light switch) thot is elther checked (lumed on) or not checked
(tumed ot).
Three dots that indicate you mus! make additional selections after you select that option. Options without dats
de not requite additional cholces—they take effect os soon as you click them. If an option Is followed by an
ellipsis, à dialog box opens that allows you lo enter specifications for how you want a task carried oul.
Indicates the presence of a submenu. When you point ot a menu option thal hos a triangular arrow, o sub-
menu automatically appears,
Option that is not currently ovallable. For example, a grophics program might display the Text Toolbar option in
gray li there is no text in the graphic to work with,
À key or combination of keys thar you can press lo select the manu option without actually opening the menu.
Examples of Menu Conventions
v Tool Box
v Color Box
Normalsize Ctrl+PgUp
Large Size Ctrl+PgDn
Custom...
Current zoom:
Zoom to
O 100% O 400% O 800%
O 200% © 500%
New Perspectives on
Microsoft Windows XP Tutorial 1
v Tool Box
v Color Box
Normalsize Ctrl+PgUp
Large Size Ctrl+PgDn
Custom...
Current zoom:
Zoom to
O 100% O 400% O 800%
O 200% © 500%
New Perspectives on
Microsoft Windows XP Tutorial 1
Using List Boxes and Scroll Bars
+ A list box displays a list of
available choices from
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there is more than one
option for that button
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+ A list box displays a list of
available choices from
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Scrolling pages
+ Mouse
— Click on up and down arrows
or
— Click on top of and below that darker box without
touching the box
or
— Click and drag the darker box
+ Keyboard (make sure cursor is on page by clicking
on empty space)
— Use arrow keys
— Use page up, page down, home and end
+ Mouse
— Click on up and down arrows
or
— Click on top of and below that darker box without
touching the box
or
— Click and drag the darker box
+ Keyboard (make sure cursor is on page by clicking
on empty space)
— Use arrow keys
— Use page up, page down, home and end
Using Dialog Box Controls
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Using Menu Bars
All Windows programs have a menu bar and
everything you can do with that program will be
available from one of the drop-down menus
Place tip of the cursor on the word in Menu bar and
click.
Move cursor down drop-down menu to action you
want to perform and click.
If item has an arrow pointing to the right move
cursor to the right to see the submenu.
All Windows programs have a menu bar and
everything you can do with that program will be
available from one of the drop-down menus
Place tip of the cursor on the word in Menu bar and
click.
Move cursor down drop-down menu to action you
want to perform and click.
If item has an arrow pointing to the right move
cursor to the right to see the submenu.
Taskbar and Toolbars
* The easiest way to switch between programs
is to use the program buttons on the taskbar
+ The taskbar also can contain toolbars, which
are sets of buttons giving the user single-click
access to programs or documents that aren’t
running or open
— The Quick Launch toolbar gives quick access to
Internet programs and to the desktop
* The easiest way to switch between programs
is to use the program buttons on the taskbar
+ The taskbar also can contain toolbars, which
are sets of buttons giving the user single-click
access to programs or documents that aren’t
running or open
— The Quick Launch toolbar gives quick access to
Internet programs and to the desktop
Windows XP Taskbar and Toolbars
« You should always close a program when you
finish using it
* You can close a program by using the shortcut
menu associated with the program button on
the taskbar
New Perspectives on
Microsoft Windows XP Tutorial 1
« You should always close a program when you
finish using it
* You can close a program by using the shortcut
menu associated with the program button on
the taskbar
New Perspectives on
Microsoft Windows XP Tutorial 1
Closing programs
+ Click on the X icon in the top right hand corner of the
window
or
« Put your cursor on File in menu bar and click, then
move cursor down the drop-down menu to the
bottom to word “Quit” or “Exit” or “Close”. Click on
the word
or
+ Hold down the Alt key and press F4.
+ Click on the X icon in the top right hand corner of the
window
or
« Put your cursor on File in menu bar and click, then
move cursor down the drop-down menu to the
bottom to word “Quit” or “Exit” or “Close”. Click on
the word
or
+ Hold down the Alt key and press F4.
Activity
Shutting Down Windows
+ You should always shut down Windows XP
before you turn off your computer
« The Log Off option on the Start menu logs you
off of Windows XP but leaves the computer on
* To shut down Windows XP:
— Click the Start button Llei ae
— Click Turn Off Computer
— Click the Turn Off button
+ You should always shut down Windows XP
before you turn off your computer
« The Log Off option on the Start menu logs you
off of Windows XP but leaves the computer on
* To shut down Windows XP:
— Click the Start button Llei ae
— Click Turn Off Computer
— Click the Turn Off button
Break
Using Help
* Windows Help provides on-screen
information about the program you are
using
* To start Windows Help, click the Start
button on the taskbar, and then click
Help and Support
* Windows Help provides on-screen
information about the program you are
using
* To start Windows Help, click the Start
button on the taskbar, and then click
Help and Support
The Help and Support Center Window
* The Support page includes links that you can
click to connect to the Microsoft Web site for
additional assistance
¢ The Options page provides ways you can
customize help
+ You can use the Search box to search for all
keywords contained in the Help pages
* The Support page includes links that you can
click to connect to the Microsoft Web site for
additional assistance
¢ The Options page provides ways you can
customize help
+ You can use the Search box to search for all
keywords contained in the Help pages
The Help and Support Center Window
* The Support page includes links that you can
click to connect to the Microsoft Web site for
additional assistance
¢ The Options page provides ways you can
customize help
+ You can use the Search box to search for all
keywords contained in the Help pages
* The Support page includes links that you can
click to connect to the Microsoft Web site for
additional assistance
¢ The Options page provides ways you can
customize help
+ You can use the Search box to search for all
keywords contained in the Help pages
The Help and Support Center Window
* The Support page includes links that you can
click to connect to the Microsoft Web site for
additional assistance
¢ The Options page provides ways you can
customize help
+ You can use the Search box to search for all
keywords contained in the Help pages
* The Support page includes links that you can
click to connect to the Microsoft Web site for
additional assistance
¢ The Options page provides ways you can
customize help
+ You can use the Search box to search for all
keywords contained in the Help pages
Finding a Help Topic on the Home Page
@ Help and Support Center
FB rcstotevomes ¿E change view Sa print... PIF Locate in contents
To change fonts in Help and Support Center ay
E] Core Windows tasks 1. Open! Internet Explorer
O Searching for information 2. On the Tools menu, click Internet Options.
OD Protecting your computer 3. On the General tab, click Fonts.
¡El kscpino Windows uprtordate: 4. Select the fonts you want, and then click OK.
DD Tes for using Heb 5. On the General tab, click Accessibility.
6. Under Formatting, select the check boxes for the options you want,
and then click OK.
& Notes
+ To open Internet Explorer, click Start, point to All Programs, and then
click Internet Explorer.
+ To apply any changes you've made to fonts, you must follow steps S and
6 above and select the check boxes that correspond to ignoring font
specifications.
e This procedure also changes the fonts used to display Web pages in
Internet Explorer.
See Also
Di windows Glossary
D windows keyboard shortcuts overview
D Toots
Go to a Windows newsgroup
Related Ts
New Perspectives on
Microsoft Windows XP Tutorial 1
@ Help and Support Center
FB rcstotevomes ¿E change view Sa print... PIF Locate in contents
To change fonts in Help and Support Center ay
E] Core Windows tasks 1. Open! Internet Explorer
O Searching for information 2. On the Tools menu, click Internet Options.
OD Protecting your computer 3. On the General tab, click Fonts.
¡El kscpino Windows uprtordate: 4. Select the fonts you want, and then click OK.
DD Tes for using Heb 5. On the General tab, click Accessibility.
6. Under Formatting, select the check boxes for the options you want,
and then click OK.
& Notes
+ To open Internet Explorer, click Start, point to All Programs, and then
click Internet Explorer.
+ To apply any changes you've made to fonts, you must follow steps S and
6 above and select the check boxes that correspond to ignoring font
specifications.
e This procedure also changes the fonts used to display Web pages in
Internet Explorer.
See Also
Di windows Glossary
D windows keyboard shortcuts overview
D Toots
Go to a Windows newsgroup
Related Ts
New Perspectives on
Microsoft Windows XP Tutorial 1
Using the Index to Locate Information
[O Help and Supp
Search MM >) @ Help and Support Center
SP addtormones 8) change wew Se print... PB Locate in contents
Type in the keyword to find:
To reduce all open windows to taskbar buttons ay
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& Notes
| Windows (versions other than Windows XP)
[windows and panes on your computer screen
see what's on your computer
+ The ill button is only available when the Quick Launch bar is displayed.
+ If the Quick Launch bar is not displayed, right-click an empty area on the
taskber, point to Toolbars, and then click Quick Launch.
+ All open windows and dislog boxes are minimized. Minimized windows
appear as buttons on your taskbar, but dialog boxes do not appear as
buttons. To restore all windows and dialog boxes to their previous state,
click BER again.
Related Y:
New Perspectives on
Microsoft Windows XP Tutorial 1
[O Help and Supp
Search MM >) @ Help and Support Center
SP addtormones 8) change wew Se print... PB Locate in contents
Type in the keyword to find:
To reduce all open windows to taskbar buttons ay
«chick El on ene raspa
& Notes
| Windows (versions other than Windows XP)
[windows and panes on your computer screen
see what's on your computer
+ The ill button is only available when the Quick Launch bar is displayed.
+ If the Quick Launch bar is not displayed, right-click an empty area on the
taskber, point to Toolbars, and then click Quick Launch.
+ All open windows and dislog boxes are minimized. Minimized windows
appear as buttons on your taskbar, but dialog boxes do not appear as
buttons. To restore all windows and dialog boxes to their previous state,
click BER again.
Related Y:
New Perspectives on
Microsoft Windows XP Tutorial 1
Using Search to Find a Help Page
[O Help and Support Ce:
OO © Bir frames ED) mao [Ep] support |) options
@ Help and Support Center
To turn off the computer
+ Glick Start, cick Shut Down, and then, in the drop-down list, cick Shut
own.
This action shuts down Windows so that you can safely turn off the
computer power. Many computers turn the power off automatically.
30 results found for shutdown
‘Suggested Topics (15 results)
Fix a Problem
Z Note
+ art and shutdown Troubleshooter + When you turn on the computer power again, Windows starts
ink automatically.
+ Turn off the computer
+ Restart your computer —
© Set a warning alarm for a low or critical
battery condition
+ Configure an Uninterruptible Power Supply
(UPS) device
Shutdown
Turn off predefined reasons
Add your own shutdown reasons.
wrdown and document the reason
Fulltext Search Matches (15 resus)
ls
New Perspectives on
Microsoft Windows XP Tutorial 1
[O Help and Support Ce:
OO © Bir frames ED) mao [Ep] support |) options
@ Help and Support Center
To turn off the computer
+ Glick Start, cick Shut Down, and then, in the drop-down list, cick Shut
own.
This action shuts down Windows so that you can safely turn off the
computer power. Many computers turn the power off automatically.
30 results found for shutdown
‘Suggested Topics (15 results)
Fix a Problem
Z Note
+ art and shutdown Troubleshooter + When you turn on the computer power again, Windows starts
ink automatically.
+ Turn off the computer
+ Restart your computer —
© Set a warning alarm for a low or critical
battery condition
+ Configure an Uninterruptible Power Supply
(UPS) device
Shutdown
Turn off predefined reasons
Add your own shutdown reasons.
wrdown and document the reason
Fulltext Search Matches (15 resus)
ls
New Perspectives on
Microsoft Windows XP Tutorial 1
Break
Microsoft Office Programs:
+ Word is the word processing program of the
Microsoft Office suite that allows you to create
documents and reports.
Excel lets you develop spreadsheets that display data
in various tabular and visual formats.
Power Point creates multimedia presentations to
display information in a graphical format.
Access is a database program that stores information
that can be manipulated, sorted, and filtered to meet
your specific needs.
+ Publisher is a desktop publishing application
+ Word is the word processing program of the
Microsoft Office suite that allows you to create
documents and reports.
Excel lets you develop spreadsheets that display data
in various tabular and visual formats.
Power Point creates multimedia presentations to
display information in a graphical format.
Access is a database program that stores information
that can be manipulated, sorted, and filtered to meet
your specific needs.
+ Publisher is a desktop publishing application
Microsoft Word - Screen Layout
Documents - Mcrozom Word Ten
Documents - Mcrozom Word Ten
Menus
When you begin to explore Word 2007 you will
notice a new look to the menu bar.
There are three features that you should
remember as you work within Word 2007:
1. the Microsoft Office Button,
2. the Quick Access Toolbar, and
3. the Ribbon.
These three features contain many of the
functions that were in the menu of previous
versions of Word.
The functions of these three features will be
more fully explored below.
When you begin to explore Word 2007 you will
notice a new look to the menu bar.
There are three features that you should
remember as you work within Word 2007:
1. the Microsoft Office Button,
2. the Quick Access Toolbar, and
3. the Ribbon.
These three features contain many of the
functions that were in the menu of previous
versions of Word.
The functions of these three features will be
more fully explored below.
The Microsoft Office Button
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Each of the tabs contains the following
tools:
« Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Header &
Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background,
Paragraph, Arrange
References: Table of Contents, Footnote, Citation &
Bibliography, Captions, Index, and Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert
Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes,
Compare, Protect
View: Document Views, Show/Hide, Zoom, Window,
Macros
tools:
« Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Header &
Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background,
Paragraph, Arrange
References: Table of Contents, Footnote, Citation &
Bibliography, Captions, Index, and Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert
Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes,
Compare, Protect
View: Document Views, Show/Hide, Zoom, Window,
Macros
Create a New Document
If you wish to start from a blank document,
click Blank.
If you wish to start from a template you can
browse through your choices on the left,
See the choices on center screen, and
Preview the selection on the right screen.
If you wish to start from a blank document,
click Blank.
If you wish to start from a template you can
browse through your choices on the left,
See the choices on center screen, and
Preview the selection on the right screen.
Blank ang recent
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Opening an Existing Document
Click the Microsoft Office Button and Click
Open, or
Press CTRL+O (Depress the CTRL key while
pressing the “O”) on the keyboard, or
If you have recently used the document you
can click the Microsoft Office Button and click
the name of the document in the Recent
Documents section of the window Insert
picture of recent docs
Click the Microsoft Office Button and Click
Open, or
Press CTRL+O (Depress the CTRL key while
pressing the “O”) on the keyboard, or
If you have recently used the document you
can click the Microsoft Office Button and click
the name of the document in the Recent
Documents section of the window Insert
picture of recent docs
Saving a Document
n e 5 \ | à ie
Click the Microsoft Office Button and 3) - =
am sel
Click Save or Save As =
If you’re sending the document to ||
someone who does not have Office p | RENE
2007, you will need to click the Office
Button, click Save As, and Click Word 97-
2003 Document), or
Press CTRL+S (Depress the CTRL key
while pressing the “S”) on the keyboard,
or
Click the File icon on the Quick Access
Toolbar
n e 5 \ | à ie
Click the Microsoft Office Button and 3) - =
am sel
Click Save or Save As =
If you’re sending the document to ||
someone who does not have Office p | RENE
2007, you will need to click the Office
Button, click Save As, and Click Word 97-
2003 Document), or
Press CTRL+S (Depress the CTRL key
while pressing the “S”) on the keyboard,
or
Click the File icon on the Quick Access
Toolbar
Renaming Documents
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Document Views
There are many ways to view a document in Word.
Print Layout: This is a view of the document as it would
appear when printed. It includes all tables, text,
graphics, and images.
Full Screen Reading: This is a full view length view of a
document. Good for viewing two pages at a time.
Web Layout: This is a view of the document as it would
appear in a web browser.
Outline: This is an outline form of the document in the
form of bullets.
Draft: This view does not display pictures or layouts,
just text
There are many ways to view a document in Word.
Print Layout: This is a view of the document as it would
appear when printed. It includes all tables, text,
graphics, and images.
Full Screen Reading: This is a full view length view of a
document. Good for viewing two pages at a time.
Web Layout: This is a view of the document as it would
appear in a web browser.
Outline: This is an outline form of the document in the
form of bullets.
Draft: This view does not display pictures or layouts,
just text
Close a Document
To close a document:
* Click the Office Button
* Click Close
To close a document:
* Click the Office Button
* Click Close
Create a New Document
If you wish to start from a blank document,
click Blank.
If you wish to start from a template you can
browse through your choices on the left,
See the choices on center screen, and
Preview the selection on the right screen.
If you wish to start from a blank document,
click Blank.
If you wish to start from a template you can
browse through your choices on the left,
See the choices on center screen, and
Preview the selection on the right screen.
Create a New Document
If you wish to start from a blank document,
click Blank.
If you wish to start from a template you can
browse through your choices on the left,
See the choices on center screen, and
Preview the selection on the right screen.
If you wish to start from a blank document,
click Blank.
If you wish to start from a template you can
browse through your choices on the left,
See the choices on center screen, and
Preview the selection on the right screen.
and cette
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Opening an Existing Document
Click the Microsoft Office Button and Click
Open, or
Press CTRL+O (Depress the CTRL key while
pressing the “O”) on the keyboard, or
If you have recently used the document you
can click the Microsoft Office Button and click
the name of the document in the Recent
Documents section of the window Insert
picture of recent docs
Click the Microsoft Office Button and Click
Open, or
Press CTRL+O (Depress the CTRL key while
pressing the “O”) on the keyboard, or
If you have recently used the document you
can click the Microsoft Office Button and click
the name of the document in the Recent
Documents section of the window Insert
picture of recent docs
Typing and inserting Text
* To enter text, just start typing
* The text will appear where the blinking cursor
is located.
¢ Move the cursor by using the arrow buttons
on the keyboard or positioning the mouse and
clicking the left button.
* To enter text, just start typing
* The text will appear where the blinking cursor
is located.
¢ Move the cursor by using the arrow buttons
on the keyboard or positioning the mouse and
clicking the left button.
Keyboard shortcuts listed below are also helpful
when moving through the text of a document:
Move Action Keystroke
Beginning of the line HOME
End of the line END
Top of the document CTRL+HOME
End of the document CTRL+END
when moving through the text of a document:
Move Action Keystroke
Beginning of the line HOME
End of the line END
Top of the document CTRL+HOME
End of the document CTRL+END
Selecting Text
« To change any attributes of text it must be
highlighted first.
« Select the text by dragging the mouse over
the desired text while keeping the left mouse
button depressed, or
* Hold down the SHIFT key on the keyboard
while using the arrow buttons to highlight the
text.
« To change any attributes of text it must be
highlighted first.
« Select the text by dragging the mouse over
the desired text while keeping the left mouse
button depressed, or
* Hold down the SHIFT key on the keyboard
while using the arrow buttons to highlight the
text.
The following table contains shortcuts
for selecting a portion of the text:
Selection
Whole word
Whole paragraph
Several words or lines
Entire document
Technique
double-click within the word
triple-click within the
paragraph
drag the mouse over the
words, or hold down SHIFT
while using the arrow keys
choose Editing | Select |
Select All from the Ribbon,
or press CTRL+A
for selecting a portion of the text:
Selection
Whole word
Whole paragraph
Several words or lines
Entire document
Technique
double-click within the word
triple-click within the
paragraph
drag the mouse over the
words, or hold down SHIFT
while using the arrow keys
choose Editing | Select |
Select All from the Ribbon,
or press CTRL+A
Inserting Additional Text
+ Text can be inserted in a document at any point using any
of the following methods:
Type Text: Put your cursor where you want to add the
text and begin typing
Copy and Paste Text: Highlight the text you wish to
copy and right click and click Copy, put your cursor
where you want the text in the document and right
click and click Paste.
Cut and Paste Text: Highlight the text you wish to copy
and right click and click Cut, put your cursor where you
want the text in the document and right click and click
Paste.
Drag Text: Highlight the text you wish to move, click on
it and drag it to the place where you want the text in
the document.
+ Text can be inserted in a document at any point using any
of the following methods:
Type Text: Put your cursor where you want to add the
text and begin typing
Copy and Paste Text: Highlight the text you wish to
copy and right click and click Copy, put your cursor
where you want the text in the document and right
click and click Paste.
Cut and Paste Text: Highlight the text you wish to copy
and right click and click Cut, put your cursor where you
want the text in the document and right click and click
Paste.
Drag Text: Highlight the text you wish to move, click on
it and drag it to the place where you want the text in
the document.
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Saving a Document
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Click the Microsoft Office Button and 3) - =
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If you’re sending the document to ||
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Press CTRL+S (Depress the CTRL key
while pressing the “S”) on the keyboard,
or
Click the File icon on the Quick Access
Toolbar
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Click Save or Save As =
If you’re sending the document to ||
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Press CTRL+S (Depress the CTRL key
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or
Click the File icon on the Quick Access
Toolbar
Break
Microsoft Power Point
Starting PowerPoint
* To start PowerPoint, go to the Start menu and select
Programs ->Microsoft Office ->Power Point.
PowerPoint opens in “ Normal” view. In normal view, you
will see the following:
¢ A blank slide in the center of the window.
Off to the left, a “Slides” pane that will display a
thumbnail sketch of all the slides in your presentation,
in sequence.
e Off to the right, a “Task” pane that will display the
following options for getting started:
i. “Open,” to open a pre-existing presentation.
ii. "Create a new presentation,” to start a new
presentation.
Starting PowerPoint
* To start PowerPoint, go to the Start menu and select
Programs ->Microsoft Office ->Power Point.
PowerPoint opens in “ Normal” view. In normal view, you
will see the following:
¢ A blank slide in the center of the window.
Off to the left, a “Slides” pane that will display a
thumbnail sketch of all the slides in your presentation,
in sequence.
e Off to the right, a “Task” pane that will display the
following options for getting started:
i. “Open,” to open a pre-existing presentation.
ii. "Create a new presentation,” to start a new
presentation.
The Parts of the PowerPoint Window
Drawing Toolbar - contains tools for drawing lines,
shapes and objects.
Task Pane - located on the right side of the
computer screen, this pane allows you to select
tasks in different categories and allows you to
quickly enhance your slides in a few steps. It
provides quick access to the most common actions
and features in PowerPoint.
Outline and Slides Tabbed Pane - allows the user to
easily view the presentation in outline format
(text), as well as a list of all the slides in the
presentation (with visuals).
Help - provides quick access to Help topics.
Drawing Toolbar - contains tools for drawing lines,
shapes and objects.
Task Pane - located on the right side of the
computer screen, this pane allows you to select
tasks in different categories and allows you to
quickly enhance your slides in a few steps. It
provides quick access to the most common actions
and features in PowerPoint.
Outline and Slides Tabbed Pane - allows the user to
easily view the presentation in outline format
(text), as well as a list of all the slides in the
presentation (with visuals).
Help - provides quick access to Help topics.
The Parts of the PowerPoint Window
Drawing Toolbar - contains tools for drawing lines,
shapes and objects.
Task Pane - located on the right side of the
computer screen, this pane allows you to select
tasks in different categories and allows you to
quickly enhance your slides in a few steps. It
provides quick access to the most common actions
and features in PowerPoint.
Outline and Slides Tabbed Pane - allows the user to
easily view the presentation in outline format
(text), as well as a list of all the slides in the
presentation (with visuals).
Help - provides quick access to Help topics.
Drawing Toolbar - contains tools for drawing lines,
shapes and objects.
Task Pane - located on the right side of the
computer screen, this pane allows you to select
tasks in different categories and allows you to
quickly enhance your slides in a few steps. It
provides quick access to the most common actions
and features in PowerPoint.
Outline and Slides Tabbed Pane - allows the user to
easily view the presentation in outline format
(text), as well as a list of all the slides in the
presentation (with visuals).
Help - provides quick access to Help topics.
Task Pane
Click to add title
Click to add subtitle
Click to add title
Click to add subtitle
View Buttons and Slide Views
* Normal View contains the:
© Outline and Slides Tabbed Panes on the left,
o Slide pane in the center
o Task Pane on the right.
* The Outline View shows the text of your
presentation for easy editing while Slides View
shows text and graphics of the slide you're
working on.
Click on the tabs to switch between the two
views. Under the center slide area is a place for
notes.
* Normal View contains the:
© Outline and Slides Tabbed Panes on the left,
o Slide pane in the center
o Task Pane on the right.
* The Outline View shows the text of your
presentation for easy editing while Slides View
shows text and graphics of the slide you're
working on.
Click on the tabs to switch between the two
views. Under the center slide area is a place for
notes.
View Buttons and Slide Views
* Normal View contains the:
© Outline and Slides Tabbed Panes on the left,
o Slide pane in the center
o Task Pane on the right.
* The Outline View shows the text of your
presentation for easy editing while Slides View
shows text and graphics of the slide you're
working on.
Click on the tabs to switch between the two
views. Under the center slide area is a place for
notes.
* Normal View contains the:
© Outline and Slides Tabbed Panes on the left,
o Slide pane in the center
o Task Pane on the right.
* The Outline View shows the text of your
presentation for easy editing while Slides View
shows text and graphics of the slide you're
working on.
Click on the tabs to switch between the two
views. Under the center slide area is a place for
notes.
Slide Views
« Use the Slide Show view when you want to
view your slides, as they will look in your final
presentation. When in Slide Show view:
Esc Returns you to the view you were using
previously.
Left. Moves you to the nex slide or animation
clicking effect. When you reach the last slide, you
automatically return to your previous view.
ight- Opens a pop-up menu. You can use this
Rata menu to nal Dto the slides, adds eaker
notes, select á pointer, and mark your
presehtation.
« Use the Slide Show view when you want to
view your slides, as they will look in your final
presentation. When in Slide Show view:
Esc Returns you to the view you were using
previously.
Left. Moves you to the nex slide or animation
clicking effect. When you reach the last slide, you
automatically return to your previous view.
ight- Opens a pop-up menu. You can use this
Rata menu to nal Dto the slides, adds eaker
notes, select á pointer, and mark your
presehtation.
Creating a Blank Presentation
Open PowerPoint.
A slide featuring a place for a title and subtitle
appears by default. You may begin your
presentation with this slide or choose a
different slide layout.
The New Presentation Pane appears on the
right side of the screen.
Under New, click Blank Presentation.
A list appears.
Open PowerPoint.
A slide featuring a place for a title and subtitle
appears by default. You may begin your
presentation with this slide or choose a
different slide layout.
The New Presentation Pane appears on the
right side of the screen.
Under New, click Blank Presentation.
A list appears.
New Presentation
Templates A
Installed Templates Blank and recent
Installed Themes
My templates
New trom existing...
Microsoft Office Online
Featured ly Used Y
Agendas
Award certificates
Calendars
Content shdes
Design slides
Diagrams
Pitchbook
Invitations
Plans
Presentations
Reports
Resumes and CVs M A
Al
Blank Presentation
Templates A
Installed Templates Blank and recent
Installed Themes
My templates
New trom existing...
Microsoft Office Online
Featured ly Used Y
Agendas
Award certificates
Calendars
Content shdes
Design slides
Diagrams
Pitchbook
Invitations
Plans
Presentations
Reports
Resumes and CVs M A
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Blank Presentation
To create a new presentation from a
template:
Click the Microsoft Office Button
Click New
Click Installed Templates or Browse through
Microsoft Office Online Templates
Click the template you choose
template:
Click the Microsoft Office Button
Click New
Click Installed Templates or Browse through
Microsoft Office Online Templates
Click the template you choose
Templates O] = Introducing PowerPoint 2007
Blank and r
Installed Templates
Installed
Mytemplates y
Mew from existing.
Microsoft Office Online
Featured
Agendas
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Calendars
Content slides
TROQUONG POWERPOINT
Design slides
Diagrama
Inetations
Plans
Fitchbook
Reports
Resumes and CVs bel
Create Cartel
Blank and r
Installed Templates
Installed
Mytemplates y
Mew from existing.
Microsoft Office Online
Featured
Agendas
urd gertilienes
Calendars
Content slides
TROQUONG POWERPOINT
Design slides
Diagrama
Inetations
Plans
Fitchbook
Reports
Resumes and CVs bel
Create Cartel
To create a new presentation from a
Word outline:
Click the slide where you would like the
outline to begin
Click New Slide on the Home tab
Click Slides from Outline
Browse and click the Word Document that
contains the outline
Word outline:
Click the slide where you would like the
outline to begin
Click New Slide on the Home tab
Click Slides from Outline
Browse and click the Word Document that
contains the outline
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ote
Title and content Section Header
Blank Content with
Caption
Duplicate Selected Slides
ote
Title and content Section Header
Blank Content with
Caption
Duplicate Selected Slides
Add Slides
» There are several choices when you want to
add a new slide to the presentation:
o Office Themes,
o Duplicate Selected Slide, or
o Reuse Slides.
* To create a new slide from Office Themes:
o Select the slide immediately BEFORE where
you want the new slide
o Click the New Slide button on the Home tab
o Click the slide choice that fits your material
» There are several choices when you want to
add a new slide to the presentation:
o Office Themes,
o Duplicate Selected Slide, or
o Reuse Slides.
* To create a new slide from Office Themes:
o Select the slide immediately BEFORE where
you want the new slide
o Click the New Slide button on the Home tab
o Click the slide choice that fits your material
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Spell Check
To check the spelling in a presentation:
* Click the Review tab
* Click the Spelling button
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To check the spelling in a presentation:
* Click the Review tab
* Click the Spelling button
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Slide Animation
* Slide animation effects are predefined special
effects that you can add to objects on a slide.
To apply an animation effect:
o Select the object
o Click the Animations tab on the Ribbon
o Click Custom Animation
o Click Add Effect
o Choose the appropriate effect
* Slide animation effects are predefined special
effects that you can add to objects on a slide.
To apply an animation effect:
o Select the object
o Click the Animations tab on the Ribbon
o Click Custom Animation
o Click Add Effect
o Choose the appropriate effect
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Saving a Presentation
Click on File Save. (Ctrl + S)
Choose the location where
you want to save your
Insert
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presentation. (My
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Type a name in the File
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«
Click on File Save. (Ctrl + S)
Choose the location where
you want to save your
Insert
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presentation. (My
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place).
Type a name in the File
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Save
Print
Prepare
Send
Publish
Save a copy of the document
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PowerPoint Presentation
Save the presentation in the default file
format.
PowerPoint Show
Save as a presentation that always apens in
Slide Show view.
PowerPoint 97-2003 Presentation
Save a copy of the presentation that is fully
compatible with PowerPoint 97-2003.
Adobe PDF
EDF or XPS
Publish a copy of the presentation as a PDF
or XPS file.
Other Formats
Open the Save As dialog box to select fram
all possible file types.
VIR
Val XD
Open
Save
Prepare
Send
Publish
Save a copy of the document
ES
iptere
PowerPoint Presentation
Save the presentation in the default file
format.
PowerPoint Show
Save as a presentation that always apens in
Slide Show view.
PowerPoint 97-2003 Presentation
Save a copy of the presentation that is fully
compatible with PowerPoint 97-2003.
Adobe PDF
EDF or XPS
Publish a copy of the presentation as a PDF
or XPS file.
Other Formats
Open the Save As dialog box to select fram
all possible file types.
Closing a Presentation and Exiting
PowerPoint
To Close a Presentation:
+ Click the X in the PowerPoint presentation window
(Ctrl + W).
Type a question for help Lx
¿LA ~ | 2H Design New Slide
To Exit PowerPoint:
* Click the X in the far right top corner, or
+ Choose File Exit. (Alt + F4)
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PowerPoint
To Close a Presentation:
+ Click the X in the PowerPoint presentation window
(Ctrl + W).
Type a question for help Lx
¿LA ~ | 2H Design New Slide
To Exit PowerPoint:
* Click the X in the far right top corner, or
+ Choose File Exit. (Alt + F4)
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Activity
Break
Understanding Spreadsheet Software
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Understanding Spreadsheet Software
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Touring the Excel 2007
Window
« Each cell has its own unique location
called a cell address
— A cell address is identified by its coordinates
(A1)
« The cell in which you are working is
called the active cell
° Sheet tabs let you switch from sheet to
sheet in a workbook
Window
« Each cell has its own unique location
called a cell address
— A cell address is identified by its coordinates
(A1)
« The cell in which you are working is
called the active cell
° Sheet tabs let you switch from sheet to
sheet in a workbook
Touring the Excel 2007
Window
« Each cell has its own unique location
called a cell address
— A cell address is identified by its coordinates
(A1)
« The cell in which you are working is
called the active cell
° Sheet tabs let you switch from sheet to
sheet in a workbook
Window
« Each cell has its own unique location
called a cell address
— A cell address is identified by its coordinates
(A1)
« The cell in which you are working is
called the active cell
° Sheet tabs let you switch from sheet to
sheet in a workbook
Touring the Excel 2007
Window
« Each cell has its own unique location
called a cell address
— A cell address is identified by its coordinates
(A1)
« The cell in which you are working is
called the active cell
° Sheet tabs let you switch from sheet to
sheet in a workbook
Window
« Each cell has its own unique location
called a cell address
— A cell address is identified by its coordinates
(A1)
« The cell in which you are working is
called the active cell
° Sheet tabs let you switch from sheet to
sheet in a workbook
operator
+
Understanding Formulas
Excel arithmetic operators
purpose
Addition
Subtraction or negation
Multiplication
Division
Percent
Exponent
example
AStA?
=A5-10
=AS*AT
=AS/A7
=35%
=6*2 (same as 6)
+
Understanding Formulas
Excel arithmetic operators
purpose
Addition
Subtraction or negation
Multiplication
Division
Percent
Exponent
example
AStA?
=A5-10
=AS*AT
=AS/A7
=35%
=6*2 (same as 6)
operator
+
Understanding Formulas
Excel arithmetic operators
purpose
Addition
Subtraction or negation
Multiplication
Division
Percent
Exponent
example
AStA?
=A5-10
=AS*AT
=AS/A7
=35%
=6*2 (same as 6)
+
Understanding Formulas
Excel arithmetic operators
purpose
Addition
Subtraction or negation
Multiplication
Division
Percent
Exponent
example
AStA?
=A5-10
=AS*AT
=AS/A7
=35%
=6*2 (same as 6)
operator
+
Understanding Formulas
Excel arithmetic operators
purpose
Addition
Subtraction or negation
Multiplication
Division
Percent
Exponent
example
AStA?
=A5-10
=AS*AT
=AS/A7
=35%
=6*2 (same as 6)
+
Understanding Formulas
Excel arithmetic operators
purpose
Addition
Subtraction or negation
Multiplication
Division
Percent
Exponent
example
AStA?
=A5-10
=AS*AT
=AS/A7
=35%
=6*2 (same as 6)
operator
+
Understanding Formulas
Excel arithmetic operators
purpose
Addition
Subtraction or negation
Multiplication
Division
Percent
Exponent
example
AStA?
=A5-10
=AS*AT
=AS/A7
=35%
=6*2 (same as 6)
+
Understanding Formulas
Excel arithmetic operators
purpose
Addition
Subtraction or negation
Multiplication
Division
Percent
Exponent
example
AStA?
=A5-10
=AS*AT
=AS/A7
=35%
=6*2 (same as 6)
Entering Labels and Values
and Using AutoSum
| 2 [Quest Specialty Travel Week 32
[2] Tour Guide Payroll Calculator
3
| 4 [name Hours _0/THrs |HriyRate RegPey O/TPay Gross Pay
3Bruegha, ieter | a 4 5) om 1%
l'lcononaums | af 0 m a0 o
2 simi Gustave a 2 25 so so
8 |Martinez jun { 37 0 125 4625 0
o A
[11 Sherwood, Burton } 404 0 35 600 D
| Se ee
23 | Wadsworth, Alicia 40) S325) so 1%
14 Yamamoto, Jon o » sm 0
|| rotals En
E
[a7
and Using AutoSum
| 2 [Quest Specialty Travel Week 32
[2] Tour Guide Payroll Calculator
3
| 4 [name Hours _0/THrs |HriyRate RegPey O/TPay Gross Pay
3Bruegha, ieter | a 4 5) om 1%
l'lcononaums | af 0 m a0 o
2 simi Gustave a 2 25 so so
8 |Martinez jun { 37 0 125 4625 0
o A
[11 Sherwood, Burton } 404 0 35 600 D
| Se ee
23 | Wadsworth, Alicia 40) S325) so 1%
14 Yamamoto, Jon o » sm 0
|| rotals En
E
[a7
Entering Labels and Values
and Using AutoSum
| 2 [Quest Specialty Travel Week 32
[2] Tour Guide Payroll Calculator
3
| 4 [name Hours _0/THrs |HriyRate RegPey O/TPay Gross Pay
3Bruegha, ieter | a 4 5) om 1%
l'lcononaums | af 0 m a0 o
2 simi Gustave a 2 25 so so
8 |Martinez jun { 37 0 125 4625 0
o A
[11 Sherwood, Burton } 404 0 35 600 D
| Se ee
23 | Wadsworth, Alicia 40) S325) so 1%
14 Yamamoto, Jon o » sm 0
|| rotals En
E
[a7
and Using AutoSum
| 2 [Quest Specialty Travel Week 32
[2] Tour Guide Payroll Calculator
3
| 4 [name Hours _0/THrs |HriyRate RegPey O/TPay Gross Pay
3Bruegha, ieter | a 4 5) om 1%
l'lcononaums | af 0 m a0 o
2 simi Gustave a 2 25 so so
8 |Martinez jun { 37 0 125 4625 0
o A
[11 Sherwood, Burton } 404 0 35 600 D
| Se ee
23 | Wadsworth, Alicia 40) S325) so 1%
14 Yamamoto, Jon o » sm 0
|| rotals En
E
[a7
Entering Labels and Values
and Using AutoSum
| 2 [Quest Specialty Travel Week 32
[2] Tour Guide Payroll Calculator
3
| 4 [name Hours _0/THrs |HriyRate RegPey O/TPay Gross Pay
3Bruegha, ieter | a 4 5) om 1%
l'lcononaums | af 0 m a0 o
2 simi Gustave a 2 25 so so
8 |Martinez jun { 37 0 125 4625 0
o A
[11 Sherwood, Burton } 404 0 35 600 D
| Se ee
23 | Wadsworth, Alicia 40) S325) so 1%
14 Yamamoto, Jon o » sm 0
|| rotals En
E
[a7
and Using AutoSum
| 2 [Quest Specialty Travel Week 32
[2] Tour Guide Payroll Calculator
3
| 4 [name Hours _0/THrs |HriyRate RegPey O/TPay Gross Pay
3Bruegha, ieter | a 4 5) om 1%
l'lcononaums | af 0 m a0 o
2 simi Gustave a 2 25 so so
8 |Martinez jun { 37 0 125 4625 0
o A
[11 Sherwood, Burton } 404 0 35 600 D
| Se ee
23 | Wadsworth, Alicia 40) S325) so 1%
14 Yamamoto, Jon o » sm 0
|| rotals En
E
[a7
Insert Cells, Rows, and Columns
To insert cells, rows, and
columns in Excel:
Place the cursor in the row
below where you want the
new row, or in the column
to the left of where you
want the new column
Click the Insert button on
the Cells group of the
Home tab
Click the appropriate
choice: Cell, Row, or
Column
[3 Inserta] E >
om
É
rm]
a
“a
[=
=
|
ud
i
ES
Insert Cells...
Insert Sheet Rows
Insert Sheet Columns
Insert Sheet
To insert cells, rows, and
columns in Excel:
Place the cursor in the row
below where you want the
new row, or in the column
to the left of where you
want the new column
Click the Insert button on
the Cells group of the
Home tab
Click the appropriate
choice: Cell, Row, or
Column
[3 Inserta] E >
om
É
rm]
a
“a
[=
=
|
ud
i
ES
Insert Cells...
Insert Sheet Rows
Insert Sheet Columns
Insert Sheet
Delete Cells, Rows and Columns
To delete cells, rows, and
columns:
Place the cursor in the
cell, row, or column that
you want to delete
Click the Delete button
on the Cells group of the
Home tab
Click the appropriate
choice: Cell, Row, or
Column
3 Insert r
Ex Delete
METE
Le
nb
Delete Cells...
Delete Sheet Rows
Delete Sheet Columns
Delete Sheet
To delete cells, rows, and
columns:
Place the cursor in the
cell, row, or column that
you want to delete
Click the Delete button
on the Cells group of the
Home tab
Click the appropriate
choice: Cell, Row, or
Column
3 Insert r
Ex Delete
METE
Le
nb
Delete Cells...
Delete Sheet Rows
Delete Sheet Columns
Delete Sheet
Editing Cell Entries
Common pointers in Excel
name pointer use to
Normal de Select a cell or range; indicates Ready mode
Copy [$ Create a duplicate of the selected cell(s)
Fill handle + Create an alphanumeric series in a range
I-beam I Edit contents of formula bar
Move RB Change the location of the selected cell(s)
Common pointers in Excel
name pointer use to
Normal de Select a cell or range; indicates Ready mode
Copy [$ Create a duplicate of the selected cell(s)
Fill handle + Create an alphanumeric series in a range
I-beam I Edit contents of formula bar
Move RB Change the location of the selected cell(s)
Editing Cell Entries
Common pointers in Excel
name pointer use to
Normal de Select a cell or range; indicates Ready mode
Copy [$ Create a duplicate of the selected cell(s)
Fill handle + Create an alphanumeric series in a range
I-beam I Edit contents of formula bar
Move RB Change the location of the selected cell(s)
Common pointers in Excel
name pointer use to
Normal de Select a cell or range; indicates Ready mode
Copy [$ Create a duplicate of the selected cell(s)
Fill handle + Create an alphanumeric series in a range
I-beam I Edit contents of formula bar
Move RB Change the location of the selected cell(s)
Calculate with Functions
To calculate a function:
Click the cell where you want the function
applied
Click the Insert Function button
Choose the function
Click OK
To calculate a function:
Click the cell where you want the function
applied
Click the Insert Function button
Choose the function
Click OK
Calculate with Functions
To calculate a function:
Click the cell where you want the function
applied
Click the Insert Function button
Choose the function
Click OK
To calculate a function:
Click the cell where you want the function
applied
Click the Insert Function button
Choose the function
Click OK
—
Home Insert
Page Layout | Formulas | Data Re
1164 Logical + a Lookup & Reference ~
Fe = Autosum +
fi Recently Used ~ (A Text > (i Math & Trig »
Insert
| Function [i Financial +
(ÉS Date & Time + [ff More Functions +
Function Library
TO de)
copo | E | FA
Home Insert
Page Layout | Formulas | Data Re
1164 Logical + a Lookup & Reference ~
Fe = Autosum +
fi Recently Used ~ (A Text > (i Math & Trig »
Insert
| Function [i Financial +
(ÉS Date & Time + [ff More Functions +
Function Library
TO de)
copo | E | FA
Entering and Editing a Simple Formula
° Comparison operators compare values for the
purpose of true/false results
° Text concatenation operators join strings of
text in different cells
° Reference operators enable you to use ranges
in calculations
° Comparison operators compare values for the
purpose of true/false results
° Text concatenation operators join strings of
text in different cells
° Reference operators enable you to use ranges
in calculations
Entering and Editing a Simple Formula
° Comparison operators compare values for the
purpose of true/false results
° Text concatenation operators join strings of
text in different cells
° Reference operators enable you to use ranges
in calculations
° Comparison operators compare values for the
purpose of true/false results
° Text concatenation operators join strings of
text in different cells
° Reference operators enable you to use ranges
in calculations
Switching Worksheet Views
@s) LEA Tour Guide Payroll Calculator sx - |
CACA
SL;
JE
| Zoom 100% = ||
Selection ||
|
Ruler WY) Formula Bar
Gridfines Y Headings
Ü Message Sar
| Zoom
“ws 54275
ge Gross Pay
@s) LEA Tour Guide Payroll Calculator sx - |
CACA
SL;
JE
| Zoom 100% = ||
Selection ||
|
Ruler WY) Formula Bar
Gridfines Y Headings
Ü Message Sar
| Zoom
“ws 54275
ge Gross Pay
Switching Worksheet Views
@s) LEA Tour Guide Payroll Calculator sx - |
CACA
SL;
JE
| Zoom 100% = ||
Selection ||
|
Ruler WY) Formula Bar
Gridfines Y Headings
Ü Message Sar
| Zoom
“ws 54275
ge Gross Pay
@s) LEA Tour Guide Payroll Calculator sx - |
CACA
SL;
JE
| Zoom 100% = ||
Selection ||
|
Ruler WY) Formula Bar
Gridfines Y Headings
Ü Message Sar
| Zoom
“ws 54275
ge Gross Pay
Switching Worksheet Views
@s) LEA Tour Guide Payroll Calculator sx - |
CACA
SL;
JE
| Zoom 100% = ||
Selection ||
|
Ruler WY) Formula Bar
Gridfines Y Headings
Ü Message Sar
| Zoom
“ws 54275
ge Gross Pay
@s) LEA Tour Guide Payroll Calculator sx - |
CACA
SL;
JE
| Zoom 100% = ||
Selection ||
|
Ruler WY) Formula Bar
Gridfines Y Headings
Ü Message Sar
| Zoom
“ws 54275
ge Gross Pay
Switching Worksheet Views
@s) LEA Tour Guide Payroll Calculator sx - |
CACA
SL;
JE
| Zoom 100% = ||
Selection ||
|
Ruler WY) Formula Bar
Gridfines Y Headings
Ü Message Sar
| Zoom
“ws 54275
ge Gross Pay
@s) LEA Tour Guide Payroll Calculator sx - |
CACA
SL;
JE
| Zoom 100% = ||
Selection ||
|
Ruler WY) Formula Bar
Gridfines Y Headings
Ü Message Sar
| Zoom
“ws 54275
ge Gross Pay
Choosing Print Options
Tour Guide Payroll calculator
Hows Of trs phase RegPey O/T Pay (Gross Pay
Tour Guide Payroll calculator
Hows Of trs phase RegPey O/T Pay (Gross Pay
Choosing Print Options
Tour Guide Payroll calculator
Hows Of trs phase RegPey O/T Pay (Gross Pay
Tour Guide Payroll calculator
Hows Of trs phase RegPey O/T Pay (Gross Pay
Choosing Print Options
Tour Guide Payroll calculator
Hows Of trs phase RegPey O/T Pay (Gross Pay
Tour Guide Payroll calculator
Hows Of trs phase RegPey O/T Pay (Gross Pay
Choosing Print Options
Tour Guide Payroll calculator
Hows Of trs phase RegPey O/T Pay (Gross Pay
Tour Guide Payroll calculator
Hows Of trs phase RegPey O/T Pay (Gross Pay
Activity
End of Module
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