Training on Gsuite and Office 365 Accounts for DepEd Personnel

DepEd GSuite and Office 365 Training Slide Deck

1. March 04, 2021 Capability Building for Non-Teaching Personnel and Induction Training for Newly Hired Personnel

2. March 04, 2021 Gsuite , Office 365 & Digital Citizenship

3. OBJECTIVES To orient the participants of the official platforms of the Department of Education. To be able to maximize the use of official DepEd platforms. To promote communication, collaboration and productivity among co-workers. To encourage and promote responsible digital citizenship.

4. ACTIVITY 1 PA R ME

5. ACTIVITY 1 PA R ME You are given 1 minute to identify GSuite and Office 365 app icons. Each group is given a piece of cartolina . Write your group name on top of the cartolina . Make two columns, one column for Gsuite App Icons and the other column for Office 365 App Icons. You are given set of App Icons that you will identify on what platform they belong. Paste the identified App Icons on the column. After you are done, hang your output on the front wall and do your group chant.

6. PA R ME

7. web applications created by Google

8. Why do we need this applications?

9. DepEd Email Account @deped.gov.ph

10. For your GSuite Account bit.ly/ DepEdEmailRequest

11. Gmail is an email service provided by Google.

12. Tips and Tricks undo send schedule send template reading pane mute noisy conversations

13. UNDO SEND

14. UNDO SEND

15. UNDO SEND UNDO SEND

16. Tips and Tricks undo send schedule send template reading pane mute noisy conversations

17. SCHEDULE SEND

18. SCHEDULE SEND

19. SCHEDULE SEND

20. Tips and Tricks undo send schedule send template reading pane mute noisy conversations

21. TEMPLATE

22. TEMPLATE

23. TEMPLATE

24. TEMPLATE

25. TEMPLATE

26. Tips and Tricks undo send schedule send template reading pane mute noisy conversations

27. READING PANE

28. READING PANE

29. READING PANE

30. READING PANE

31. Tips and Tricks undo send schedule send template reading pane mute noisy conversations

32. MUTE NOISY CONVERSATION

33. MUTE NOISY CONVERSATION

34. MUTE NOISY CONVERSATION

35. Tips and Tricks undo send schedule send template reading pane mute noisy conversations

36. FILTERS AND LABELS

37. FILTERS AND LABELS

38. FILTERS AND LABELS

39. FILTERS AND LABELS

40. FILTERS AND LABELS

41. FILTERS AND LABELS

42. FILTERS AND LABELS

43. Tips and Tricks filters and labels email signatures vacation responder

44. EMAIL SIGNATURES

45. EMAIL SIGNATURES

46. EMAIL SIGNATURES

47. EMAIL SIGNATURES

48. EMAIL SIGNATURES

49. Tips and Tricks filters and labels email signatures vacation responder

50. VACATION RESPONDER

51. VACATION RESPONDER

52. VACATION RESPONDER

53. Tips and Tricks filters and labels email signatures vacation responder

54. Group Activity For 15 minutes 1000 points Create an email in Gmail Subject is report submission Body text of email is about report submission details Schedule the email to be sent on March 4, 2021 at 1:00pm Indicate email signature in the email Send to [email protected]

55. Google Drive is a cloud storage provider

56. Tips and Tricks Organizing files in Google Drive Uploading files in Google Drive Sharing files from Google Drive OCR in Google Drive Searching images in Google Drive Scan using Google Drive App

57. ORGANIZING FILES IN GOOGLE DRIVE

58. ORGANIZING FILES IN GOOGLE DRIVE

59. ORGANIZING FILES IN GOOGLE DRIVE

60. ORGANIZING FILES IN GOOGLE DRIVE

61. ORGANIZING FILES IN GOOGLE DRIVE

62. ORGANIZING FILES IN GOOGLE DRIVE

63. Tips and Tricks Organizing files in Google Drive Uploading files in Google Drive Sharing files from Google Drive OCR in Google Drive Searching images in Google Drive Scan using Google Drive App

64. UPLOADING FILES IN GOOGLE DRIVE

65. UPLOADING FILES IN GOOGLE DRIVE

66. UPLOADING FILES IN GOOGLE DRIVE

67. Tips and Tricks Organizing files in Google Drive Uploading files in Google Drive Sharing files from Google Drive OCR in Google Drive Searching images in Google Drive Scan using Google Drive App

68. SHARING FILES FROM GOOGLE DRIVE

69. SHARING FILES FROM GOOGLE DRIVE

70. SHARING FILES FROM GOOGLE DRIVE

71. SHARING FILES FROM GOOGLE DRIVE

72. Tips and Tricks Organizing files in Google Drive Uploading files in Google Drive Sharing files from Google Drive OCR in Google Drive Searching images in Google Drive Scan using Google Drive App

73. OCR IN GOOGLE DRIVE

74. OCR IN GOOGLE DRIVE

75. OCR IN GOOGLE DRIVE

76. OCR IN GOOGLE DRIVE

77. Tips and Tricks Organizing files in Google Drive Uploading files in Google Drive Sharing files from Google Drive OCR in Google Drive Searching images in Google Drive Scan using Google Drive App

78. SEARCHING IMAGES IN GOOGLE DRIVE

79. SEARCHING IMAGES IN GOOGLE DRIVE

80. Tips and Tricks Organizing files in Google Drive Uploading files in Google Drive Sharing files from Google Drive OCR in Google Drive Searching images in Google Drive Scan using Google Drive App

81. SCAN USING GOOGLE DRIVE APP ON MOBILE DEVICE

82. SCAN USING GOOGLE DRIVE APP

83. Tips and Tricks Organizing files in Google Drive Uploading files in Google Drive Sharing files from Google Drive OCR in Google Drive Searching images in Google Drive Scan using Google Drive App

84. SENDING PDF LINK OF GOOGLE DOCS FILE

85. SENDING PDF LINK OF GOOGLE DOCS FILE

86. SENDING PDF LINK OF GOOGLE DOCS FILE (replace ending with export?format =pdf)

87. SENDING PDF LINK OF GOOGLE DOCS FILE (replace ending with export?format =pdf)

88. SENDING PDF LINK OF GOOGLE DOCS FILE (replace ending with export?format =pdf)

89. SENDING PDF LINK OF GOOGLE DOCS FILE (replace ending with export?format =pdf)

90. SENDING PDF LINK OF GOOGLE DOCS FILE (replace ending with export?format =pdf)

91. SENDING PDF LINK OF GOOGLE DOCS FILE (replace ending with export?format =pdf)

92. Tips and Tricks Sending PDF link (replace ending with export?format =pdf) Restrict file and folder access in Google Drive Setting expiration dates in Google Drive

93. RESTRICT FILE AND FOLDER ACCESS IN GOOGLE DRIVE

94. RESTRICT FILE AND FOLDER ACCESS IN GOOGLE DRIVE

95. RESTRICT FILE AND FOLDER ACCESS IN GOOGLE DRIVE

96. Tips and Tricks Sending PDF link (replace ending with export?format =pdf) Restrict file and folder access in Google Drive Setting expiration dates in Google Drive

97. SETTING EXPIRATION DATES IN GOOGLE DRIVE

98. SETTING EXPIRATION DATES IN GOOGLE DRIVE

99. SETTING EXPIRATION DATES IN GOOGLE DRIVE

100. Tips and Tricks Sending PDF link (replace ending with export?format =pdf) Restrict file and folder access in Google Drive Setting expiration dates in Google Drive

101. Google Docs is a word processor app of Google.

102. Tips and Tricks Voice typing Direct commenting Email your collaborators Explore button Templates Auto-replace text Insert a video

103. VOICE TYPING

104. VOICE TYPING

105. VOICE TYPING

106. VOICE TYPING

107. Tips and Tricks Voice typing Direct commenting Email your collaborators Explore button Templates Auto-replace text Insert a video

108. DIRECT COMMENTING

109. DIRECT COMMENTING

110. Tips and Tricks Voice typing Direct commenting Email your collaborators Explore button Templates Auto-replace text Insert a video

111. EMAIL YOUR COLLABORATORS

112. EMAIL YOUR COLLABORATORS

113. EMAIL YOUR COLLABORATORS

114. Tips and Tricks Voice typing Direct commenting Email your collaborators Explore button Templates Auto-replace text Insert a video

115. EXPLORE BUTTON

116. EXPLORE BUTTON

117. EXPLORE BUTTON

118. EXPLORE BUTTON

119. EXPLORE BUTTON

120. EXPLORE BUTTON

121. EXPLORE BUTTON

122. EXPLORE BUTTON

123. EXPLORE BUTTON

124. Tips and Tricks Voice typing Direct commenting Email your collaborators Explore button Templates Auto-replace text Insert a video

125. TEMPLATES

126. TEMPLATES

127. Tips and Tricks Voice typing Direct commenting Email your collaborators Explore button Templates Auto-replace text Insert a video

128. AUTO-REPLACE TEXT

129. AUTO-REPLACE TEXT

130. AUTO-REPLACE TEXT

131. AUTO-REPLACE TEXT

132. Tips and Tricks Voice typing Direct commenting Email your collaborators Explore button Templates Auto-replace text Insert a video

133. INSERT A VIDEO

134. INSERT A VIDEO

135. INSERT A VIDEO

136. INSERT A VIDEO Press Ctrl C

137. INSERT A VIDEO

138. INSERT A VIDEO

139. INSERT A VIDEO

140. INSERT A VIDEO

141. Tips and Tricks Voice typing Direct commenting Email your collaborators Explore button Templates Auto-replace text Insert a video

142. Google Sheets is a w eb-based application that allows users to create, update and modify spreadsheets and share the data live online.

143. Tips and Tricks Send emails when comment Add heatmaps using conditional formatting Apply filters Clean up values with clean and trim Protect data in cells

144. SEND EMAILS WHEN COMMENT

145. SEND EMAILS WHEN COMMENT

146. Tips and Tricks Send emails when comment Add heatmaps using conditional formatting Apply filters Clean up values with clean and trim Protect data in cells

147. ADD HEATMAPS USING CONDITIONAL FORMATTING

148. ADD HEATMAPS USING CONDITIONAL FORMATTING

149. Tips and Tricks Send emails when comment Add heatmaps using conditional formatting Apply filters Clean up values with clean and trim Protect data in cells

150. APPLY FILTERS

151. APPLY FILTERS

152. APPLY FILTERS

153. APPLY FILTERS

154. Tips and Tricks Send emails when comment Add heatmaps using conditional formatting Apply filters Clean up values with clean and trim Protect data in cells

155. CLEAN UP VALUES WITH CLEAN AND TRIM

156. CLEAN UP VALUES WITH CLEAN AND TRIM

157. CLEAN UP VALUES WITH CLEAN AND TRIM

158. Tips and Tricks Send emails when comment Add heatmaps using conditional formatting Apply filters Clean up values with clean and trim Protect data in cells

159. CLEAN UP VALUES WITH CLEAN AND TRIM

160. CLEAN UP VALUES WITH CLEAN AND TRIM

161. Tips and Tricks Send emails when comment Add heatmaps using conditional formatting Apply filters Clean up values with clean and trim Protect data in cells

162. Tips and Tricks Integrate with Google Forms Insert a chart from Google Sheets into a Google Doc Change capitalization in cells Split names and other data Visualize data in sparkline

163. INTEGRATE WITH GOOGLE FORMS

164. INTEGRATE WITH GOOGLE FORMS

165. INTEGRATE WITH GOOGLE FORMS

166. Tips and Tricks Integrate with Google Forms Insert a chart from Google Sheets into a Google Doc Change capitalization in cells Split names and other data Visualize data in sparkline

167. INSERT A CHART FROM GOOGLE SHEETS INTO A GOOGLE DOC

168. INSERT A CHART FROM GOOGLE SHEETS INTO A GOOGLE DOC

169. INSERT A CHART FROM GOOGLE SHEETS INTO A GOOGLE DOC

170. Tips and Tricks Integrate with Google Forms Insert a chart from Google Sheets into a Google Doc Change capitalization in cells Split names and other data Visualize data in sparkline

171. CHANGE CAPITALIZATION IN CELLS

172. CHANGE CAPITALIZATION IN CELLS

173. CHANGE CAPITALIZATION IN CELLS

174. CHANGE CAPITALIZATION IN CELLS

175. Tips and Tricks Integrate with Google Forms Insert a chart from Google Sheets into a Google Doc Change capitalization in cells Split names and other data Visualize data in sparkline

176. SPLIT NAMES AND OTHER DATA

177. SPLIT NAMES AND OTHER DATA

178. SPLIT NAMES AND OTHER DATA

179. SPLIT NAMES AND OTHER DATA

180. Tips and Tricks Integrate with Google Forms Insert a chart from Google Sheets into a Google Doc Change capitalization in cells Split names and other data Visualize data in sparkline

181. VISUALIZE DATA IN SPARKLINE

182. VISUALIZE DATA IN SPARKLINE

183. VISUALIZE DATA IN SPARKLINE

184. Google Forms is web-based application which allows users to create forms, surveys, and quizzes as well as to collaboratively edit and share the forms with other people. 

185. Tips and Tricks Use built in templates Import questions from other templates Choose the type of questions Add Youtube videos Customize themes

186. Tips and Tricks Allow respondents to view summary charts and text responses Add confirmation message Use quiz option Create spreadsheet from responses Add collaborators

187. Google Meet is an online video conferencing application developed by Google.

188. In the Philippines, the DepEd employees and learners can access it by using their deped.gov.ph account

189. Google Hangouts Up to 25 participants Available for gmail.com and G Suite customers Available in any browser via hangouts.google.com Can be installed in iOS and Android devices Google Meet Up to 250 participants Only available to G Suite customers Available in any browser via meet.google.com Can be installed in iOS and Android devices

190. Ways to start a meeting in Google Meet Via DepEd Email Via Google Calendar Via Google Meet site

191. When you start a meeting, it will require you to login to your email account for example your DepEd email account

192. While on the lobby, you can turn on or turn off your Camera and Microphone before joining the call.

193. Here are some of the important details of the meeting Meeting link which you can share to the participants through a Group Chat You can join and show your presentation. This option has no microphone only hang up button is available. Join now button allows you to join or start the meeting

194. You’ve joined the meeting

195. Meeting link which you can share to the participants through a Group Chat Here are some important details when you in a meeting People Chat You Microphone . Hangup . Camera More Actions Camera Preview or Profile Image

196. meet.google.co/dya-nuwf-xsh Link of the meeting you can share to participants Camera or Profile Image Area This is where the participants videos or profile images shows Profile image shows when camera is off People Shows the list of participants Add more participants by keying their names, email address or phone number Chat You post message or reminders on this conversation window Microphone Turn on or off microphone Hang up End a meeting Camera Turn on or Off Camera

197. Meeting details Shows the joining info and attachments added when scheduling a Google Meet Meeting via the Google Calendar Turn on captions Adds closed captions while the someone is speaking on their microphone Present Now Participant’s can share their desktop screen, one window opened on the computer or Google Chrome Window or Tab More actions Shows additional options like Record meeting, Change Screen layout, Fullscreen, Turn on captions, Settings, Use a phone for audio, Report a problem, Report Abuse and Help.

198. Meeting Code

199. Ways to start a meeting in Google Meet Via DepEd Email Via Google Calendar Via Google Meet site

200. GOOGLE APPS

201. DepEd email: [email protected]

202. Ways to start a meeting in Google Meet Via DepEd Email Via Google Calendar Via Google Meet site

203. 1 Open your modern web browser like Google Chrome then go to https://meet.google.com/

204. 2 You want to start a meeting, click “Start new meeting” button.

205. 3 You want to join a meeting, click “Join a meeting”

206. 4 You can also join a meeting by entering the “Meeting Code” and click “Join” Button

207. PRODUCTIVITY

208. Office 365 Overview

209. It’s the tools you need

210. It’s always up to date

211. It’s on all your device

212. It’s your great work, in the cloud

213. And Microsoft is here for you

214. Logging in to Office 365 office.com

215. The Office 365 Dashboard / Start Screen

216. Installing MS Office to your device Select Install Office and click Office 365 apps

217. Click Run to start the installation process

218. Sit back and relax while Office is being installed in your PC Stay connected to the internet during installation Installation time may vary depending on your connection speed.

219. Microsoft Teams

220. How do you communicate and collaborate? What are the approved official channels for DepEd employees to collaborate?

221. Objectives

222. Getting started with Microsoft Teams Teams meeting and Teams live events

223. What is a Teams meeting? Meetings in Teams include audio, video, and screen sharing.

224. Cross platform presence Desktop Mobile Browsers iPhone Android iPad OS X 10.10+ Windows 7+ Edge Chrome Firefox

225. https://www.microsoft.com/en-ww/microsoft-365/microsoft-teams/download-app Play Store (Android Phone) Apple Store (iPhone)

226. What you need to get started Software requirements: Computer: Windows 10; Office 2013 or later; .Net  Framework 4.5.0 or later  Mobile: iOS 10.0 or later; Android 4.3 and later  Suggested classroom device access Windows 10 computer with: Processor: 1 gigahertz (GHz) or faster  RAM: 1 gigabyte (GB) (32-bit) or 2 GB (64-bit)  Free hard disk space: 16 GB  Graphics card: Microsoft DirectX 9 graphics device with WDDM driver Appendix A: Requirements

227. Roles in a Teams meeting There are two roles to choose from:  presenter   and  attendee . Presenters can do just about anything that needs doing in a meeting, while the role of an attendee is more controlled.  See step by step instructions below: See here

228. Sign-in with Teams

229. Logging in to Office 365 Via browser: office.com

230. Sign-in with Teams Teams application

231. Joining a meeting in Teams

232. Joining a meeting in Teams 1 Join via Link Select  Join Microsoft Teams Meeting  in your meeting invite to be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically. 2 Join from Calendar Select  Calendar          on the left side of the app to see your meetings. Find the meeting you want, and then select  Join . Or, if someone starts the meeting, you'll get a notification you can use to join. See step by step instructions below: On Desktop/Laptop On Mobile

233. Joining a meeting in Teams 3 Join from a channel Teams site If a meeting takes place in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting right in the channel. Just select  Join . 4 Join from a chat If the meeting has already begun, it appears in your recent chat list. Select the meeting in your chat list and then select  Join  at the top of the chat. See step by step instructions below: On Desktop/Laptop On Mobile

234. Joining the Meeting

235. Joining the Meeting Camera Mic Share More Actions Show conversation/ meeting chat Hang up

236. Meeting Controls More Actions Hang up Camera Mic Share Show conversation/ meeting chat Show participants Raise your hand

237. Show Participants Show participants

238. The User Interface Quick Start Guide

239. Web UI with highlight Teams User Interface

240. Web UI with highlight Teams User Interface The me space

241. Web UI with highlight Teams User Interface The app bar

242. Teams User Interface Activity Chat Teams Meetings Files Assignments More The app bar

243. Web UI with highlight Teams User Interface Left rail

244. Web UI with highlight Teams User Interface The we space

245. Web UI with highlight Teams User Interface Class nav

246. Web UI with highlight Teams User Interface Tabs

247. Web UI with highlight Teams User Interface The canvas

248. Web UI with highlight Teams User Interface Command box

249. 1. App Bar 2. Team 3. Channel 4. Tabs and Individual Apps 5. Canvass or Workspace 6. Class Nav

250. Attach

251. Show Participants Show participants

252. Manage profile settings Change app settings, change your pic, or download the mobile app.

253. Microsoft Learn more about Teams Microsoft Teams for Education Start a new chat Launch a private one-on-one or small group conversation. Manage profile settings Change app settings, change your pic, or download the mobile app. Teams User Interface Chat & Profile Setting

254. Explore Teams

255. Instant Messaging

256. 1 2 3

257. Group Chat

258. Sharing files in chat

259. Sharing content in a Teams meeting

260. Sharing content in a Teams meeting See step by step instructions below: On Desktop/Laptop On Mobile Sharing content in Teams is a great way to keep your audience engaged and give the visual aids to follow your presentation To share your screen in a meeting, select  Share          in your meeting controls. Then, choose to present your entire desktop, a window, a PowerPoint file, or a whiteboard. This is the drawer of your open apps and available PowerPoint presentations that you can present.

261. Sharing content in a Teams meeting Share

262. Sharing content in a Teams meeting

263. Tips on sharing content in a Teams meeting See step by step instructions below: On Desktop/Laptop On Mobile Share your… If you want to... Great when... Desktop Show your entire screen, including notifications and other desktop activity You need to seamlessly share multiple windows Window Show just one window, and no notifications or other desktop activity You only need to show one thing and want to keep the rest of your screen to yourself PowerPoint Present a PowerPoint file others can interact with You need to share a presentation and want others to be able to move through it at their own pace Whiteboard Collaborate with others in real time  You want to sketch with others and have your notes attached to the meeting When you're done sharing, go to your meeting controls and select  Stop sharing . 

264. Sharing content in a Teams meeting Stop Sharing

265. Sharing content in a Teams meeting

266. Sharing content in a Teams meeting

267. Sharing content in a Teams meeting

268. Sharing content in a Teams meeting

269. Recording a meeting in Teams

270. Recording a meeting in Teams See step by step instructions below: On Desktop/Laptop On Mobile Record your meetings in Teams to capture audio, video, and screen sharing activity. The recording happens in the cloud, and is saved to  Microsoft Stream , so you can share it securely across your organization. You can record meetings and group calls, but recording one-on-one calls isn't supported yet. 1 Record a meeting or a group call Step 1: Start or join the meeting. Step 2: To start recording, go to the meeting controls and select More options and click on Start Recording. Step 3: Everyone in the meeting is notified that recording has started.

271. Recording a meeting in Teams See step by step instructions below: On Desktop/Laptop On Mobile 2 After your meeting, click on stop recording. Automatically, your meeting recording will be saved to Microsoft Stream and will be available for viewing to those invited / inside the Teams channel To stop recording, go to the meeting controls and select  More options          >  Stop recording Important notes: The recording is then processed (which could take awhile) and saved to Microsoft Stream, and then it's  ready to play . The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel, if you’re meeting in a channel. Privacy in Recordings When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone. In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start. For more information, see the  Microsoft Privacy Statement .

272. Microsoft Teams The hub for teamwork in Office 365 IMMERSION TO THE NEW NORMAL : An Introduction to Online Platforms  

273. Joining a meeting in Teams

274. Joining a meeting in Teams 1 Join via Link Select  Join Microsoft Teams Meeting  in your meeting invite to be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically. 2 Join from Calendar Select  Calendar          on the left side of the app to see your meetings. Find the meeting you want, and then select  Join . Or, if someone starts the meeting, you'll get a notification you can use to join. See step by step instructions below: On Desktop/Laptop On Mobile

275. Joining a meeting in Teams 3 Join from a channel Teams site If a meeting takes place in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting right in the channel. Just select  Join . 4 Join from a chat If the meeting has already begun, it appears in your recent chat list. Select the meeting in your chat list and then select  Join  at the top of the chat. See step by step instructions below: On Desktop/Laptop On Mobile

276. Meeting Controls More Actions Hang up Camera Mic Share Show conversation/ meeting chat Show participants Raise your hand

277. Review: Sharing content in a Teams meeting

278. Sharing content in a Teams meeting See step by step instructions below: On Desktop/Laptop On Mobile Sharing content in Teams is a great way to keep your audience engaged and give the visual aids to follow your presentation To share your screen in a meeting, select  Share          in your meeting controls. Then, choose to present your entire desktop, a window, a PowerPoint file, or a whiteboard. This is the drawer of your open apps and available PowerPoint presentations that you can present.

279. Sharing content in a Teams meeting

280. Tips on sharing content in a Teams meeting See step by step instructions below: On Desktop/Laptop On Mobile Share your… If you want to... Great when... Desktop Show your entire screen, including notifications and other desktop activity You need to seamlessly share multiple windows Window Show just one window, and no notifications or other desktop activity You only need to show one thing and want to keep the rest of your screen to yourself PowerPoint Present a PowerPoint file others can interact with You need to share a presentation and want others to be able to move through it at their own pace Whiteboard Collaborate with others in real time  You want to sketch with others and have your notes attached to the meeting When you're done sharing, go to your meeting controls and select  Stop sharing . 

281. Joining and Creating a Team

282. 1 2

283. 1 2

284. Activity Create a Team

285. Do now Create and name a team. Select Staff Members for your team type. Add two channels to the team. Name the channels based on how you might break up your barangay task chairmanship groups. Post a comment in that team. Challenge Add your avatar / profile pictures  @mention a specific person in your team.  Upload a file. Insert a picture. Create a team

286. Scheduling a meeting & Instant meeting

287. Scheduling a meeting – from Calendar 1 Scheduling a meeting from your calendar See step by step instructions below: On Desktop/Laptop On Mobile Go to  Calendar          on the left side of the app and select  New meeting  in the top right corner. Scheduling a meeting is recommended for occurrences that are planned ahead of time. For example, if your region /division is expected to meet every two weeks to discuss operations, it’s best to set a scheduled meeting so everyone is informed ahead of team and can prepare.

288. Scheduling a meeting- from Calendar 2 Fill in the details of your meeting and invite the attendees of the meeting. See step by step instructions below: On Desktop/Laptop On Mobile NOTE: Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them. Go to where it says  Add required attendees . If anyone is an optional attendee, select  Optional  instead. Type the person's full email address (ex: [email protected]). Select  Invite . They'll receive an email with a link to the meeting. STEP 1 - Input the title of your meeting here. Example “Regional ManCom for Region 6” STEP 2 - Type the names of your invited attendees. If their names don’t automatically appear here, type their full email address to invite them as guests. See Purple box below. STEP 3- Set the date and duration of the meeting STEP 4 - Input a brief description of the meeting in this area so your attendees have an idea what this meeting is about. STEP 5 – After filling the details. Click on SAVE and the calendar will automatically notify all the invited attendees about this meeting

289. Starting an Instant meeting – from Calendar See step by step instructions below: On Desktop/Laptop Starting an instant meeting is best for impromptu / urgent discussions. Go to  Calendar         on the left side of Teams, then select  Meet now          in the upper right corner. 1 Start an Instant meeting from your Calendar

290. Starting an Instant meeting – from Calendar See step by step instructions below: On Desktop/Laptop 2 Setting up an Instant meting STEP 1 - Input the title of your meeting here . Example “Urgent meeting of PSDS” STEP 2 – Choose whether you want to Join with Audio only or with Video as well.

291. Starting an Instant meeting – from Calendar See step by step instructions below: On Desktop/Laptop 3 Invite people to join your instant meeting Option 1: Start typing the name or phone number of someone you want to invite in the box under  People  in the top right. Select them when they appear in the list, and they'll get a call right away. Option 2 – Another option is to copy the meeting link and send it to anyone you want to meet with, and they can join by selecting it. Just choose  Copy join info  and paste the link in a message.

292. Starting an Instant meeting – from Channel See step by step instructions below: On Desktop/Laptop Starting an instant meeting is best for impromptu / urgent discussions. 1 Start an Instant meeting from a Teams channel In the  Posts  tab in a channel, go to where you type new messages (at the very bottom of the app) and select  Meet now          . Or, to keep the context of a specific conversation, choose  Reply  below any post, and then  Meet now          under the box where you'd type your message.

293. Starting an Instant meeting – from Channel See step by step instructions below: On Desktop/Laptop Starting an instant meeting is best for impromptu / urgent discussions. 1 Input the details of your instant meeting STEP 1 - Input the title of your meeting here . Example “Urgent meeting of DITOs” STEP 2 – If you’re all set. Click on Meet now. Automatically, all members of the Team site will be notified that this person has called for an Instant meeting. They will all see a Join now button,

294. Teams meeting FAQs Question Answer What is the maximum capacity of a Teams site? 5000 users No. of people who can attend a Teams meeting 250 users What happens when we exceed 250 users? Consider moving to Teams live event Read more about it here: Live events What is the maximum number of cameras that can be shown in a meeting? 9 screens. Automatically, whenever someone speaks, that person’s camera will be part of the 4 screens in the main meeting.

295. kahoot.it ASSESS ME

296. THANK YOU The hub for teamwork in Office 365 IMMERSION TO THE NEW NORMAL : An Introduction to Online Platforms