Types_of_Letters_and_Their_Structure.pptx

Types of letters and their structure

1. Types of Letters and Their Structure An Overview of Formal and Informal Letter Writing Your Name Date

2. Introduction - Letters are a form of written communication. - They can be formal or informal, depending on the purpose and audience. - Understanding their structure helps convey messages clearly and appropriately.

3. Types of Letters - Formal Letters - Informal Letters - Semi-formal Letters - Business Letters - Official Letters - Personal Letters

4. Formal Letters - Used for professional or official communication. - Examples: job applications, complaint letters, business correspondence. - Language: polite, respectful, and impersonal.

5. Informal Letters - Written to friends, family, or acquaintances. - Tone: casual, friendly, and personal. - No strict format required.

6. Semi-formal Letters - Used for neutral relationships: teachers, neighbors, etc. - Tone: polite but not overly formal.

7. Structure of a Formal Letter 1. Sender's Address 2. Date 3. Receiver's Address 4. Salutation (e.g., Dear Sir/Madam) 5. Subject Line (optional) 6. Body of the Letter - Introduction - Main Content - Conclusion 7. Complimentary Close (e.g., Yours sincerely) 8. Signature

8. Structure of an Informal Letter 1. Address 2. Date 3. Salutation (e.g., Dear John) 4. Body of the Letter - Opening - Main message - Friendly closing 5. Closing (e.g., Best wishes, Love) 6. Signature (optional)

9. Key Differences Feature | Formal Letter | Informal Letter ------------------|-----------------------|------------------------- Tone | Polite, professional | Casual, friendly Structure | Strict format | Flexible Purpose | Official matters | Personal communication Salutation | Dear Sir/Madam | Hi/Hello/Dear [Name]

10. Tips for Effective Letter Writing - Know your audience. - Be clear and concise. - Use appropriate tone and language. - Proofread before sending.

11. Useful Vocabulary **Formal Letter Vocabulary:** - I am writing to inform you... - I would like to express... - Please find attached... - I look forward to your response. **Informal Letter Vocabulary:** - How have you been? - It’s been a while! - Can’t wait to hear from you. - Take care!

12. Conclusion - Letter writing is a vital communication skill. - Choosing the right type and structure ensures your message is effective and appropriate.

13. Questions & Discussion - Any questions? - Let’s try writing a sample letter together!