Udin ICAI for certification

Detailed

1. DR. CA . ABHISHEK MURALI
B.Com, M.Com, FCA, ACMA, CGMA, CIMA(Lon.), CISA(USA), DISA(ICAI), ADIT(UK), D.Litt
CA . DIVYA SUKUMAR
ACA, ACS, LLB, Dip IFRS, ADIT,B.com

2. WHAT IS UDIN?
•UniqueDocumentIdentificationNumber(UDIN)is18-Digitssystem
generateduniquenumberforeverydocumentcertified/attestedby
PracticingCharteredAccountants.
•TheInstituteofCharteredAccountantsofIndia(ICAI)videannouncement
datedSeptember26,2018hasintroducedtheconceptofUDINto
securecertificates/documentsattested/certifiedbypracticingChartered
Accountants(CA).Thisisbeingimplementedinaphasedmannerw.e.f.
February1,2019
•Thishasbeenintroducedtocurbmalpractisesandthirdperson
misrepresentingthemselvesasCAmembers
•CharteredAccountantshavingfull-timeCertificateofPracticecanregisteron
UDINPortalandgenerateUDINbyregisteringthecertificates
attested/certifiedbythem.
•ThereisnofeeforregistrationandgenerationofUDIN

3. What is reference of 18-DigitsUDIN?
The 18-digits UDIN (YYMMMMMM AANNNAANNN) will be like
19304576AKTSBN1359Wherein;
•First2DigitsareYY-Last2digitsoftheCurrentYear(19inthis
case)
•Next6DigitsareMMMMMM
ICAI’sMembershipNo.(304576 in thiscase)
•Next10DigitsareAANNNAANNN
Alpha-numeric generated randomly by the system(AKTSBN1359)

4. Applicability of UDIN
•It is mandatory to obtain UDIN for all Certificates* issued where
the Financial Information/related contents is certified as True
and Fair / True and Correct
•A dropdown illustrative list is appearing on the Portal from
which the Member can select the certificate they are going to
issue. In case their certificates are not matching with the list
provided, Members are advised to select others and mention
the nomenclature of the certificate in DocumentDescription
•UDIN is not required for certified true copy
•List of certificates for which UDIN is applicable if not found in the
list, others option is to be selected

5. (i)
Certificates issuedonthebasisofFinancialbooksofaccountsandannualfinancialstatements-Capital
Contribution Certificate/net worthcertificate
(ii)
Certificates issuedonthebasisofFinancialbooksofaccountsandannualfinancialstatements-Turnover
Certificate
(iii)
Certificates issuedonthebasisofFinancialbooksofaccountsandannualfinancialstatements-WorkingCapital
Certificate/Net Working CapitalCertificate
(iv)
Certificates issuedonthebasisofStatutoryrecordsbeingmaintainedunderIndianCompaniesAct,2013and
applicableprovisions
(v)
CertificationofFairValuesofSharesofCompanyforthescopeofmerger/de-merger,BuyBack,Allotmentof
furthersharesandtransferofsharesfromresidenttonon-resident.
(vi)CertificatesforForeignRemittanceoutsideIndiainform15CB.
(vii)NetworthCertificatesforBankfinances
(viii)NetworthCertificates forBankGuarantee
(ix)NetworthCertificatesforStudentStudyLoan
(x)NetworthCertificatesforIssuanceofVisabyForeignEmbassy
(xi)Certificate inrespectofLiquidAssetunderSection45-IBofRBIAct,1945
(xii)Certificationofarmslengthpriceu/s 92oftheincomeTaxAct,1961.
(xiii)Certificates for funds/ Grants utilisation forNGO’s
(xiv)Certificates for funds/ Grants utilisation for StatutoryAuthority
(xv)
Certificates for funds/ Grantsutilisation
Under FERA/FEMA/otherLaws

6. (xvi)
Certificates for funds/ Grantsutilisation
Charitabletrust/institution
(xvii)CertificationundertheIncome-TaxlawsforvariousDeductions,etc.
(xviii)CertificationforclaimofrefundunderGSTActandotherIndirectTaxes.
(xix)
CertificationunderExchangeControllegislationforimports,remittances,ECB,DGFT,EOU,
etc
(xx)Certificatesinrelationtoinitial PublicIssue/compliancesunderICDRandLODR.
(xxi)CertificateissuedbyStatutoryAuditorsofBanks
(xxii)CertificateissuedbyStatutoryAuditorsofInsuranceCompanies
(xxiii)
AdditionalCertificationbyConcurrentAuditorsofBanksnotformingpartofthe
concurrent auditassignment
(xxiv)
CertificateofShortSaleofsecuritiesissuedbyConcurrentAuditorsofTreasury
Department ofBanks
(xxv)
CertificateofphysicalverificationofsecuritiesissuedbyConcurrentAuditorsofTreasury
Department ofBanks
(xxiv)CertificateissuedforKYCpurposetobanksconfirmingsoleproprietorship
(xxv)Certificate Regarding Sources ofIncome
(xxvi)CertificatesforClaimingDeductionsandExemptionsundervariousRulesandRegulations
(xxvii)CertificatesissuedunderLLPAct
(xxviii)RBIStatutoryAuditorCertificateforNBFCs
(xxix)Certificate issued underRERA
(xxx)Others

7. Steps to be followed
Registration
Generation
of UDIN
Placement/
Revocation

8. All Practicing CAs having full-timeCertificate of Practice (CoP)need to register on the
UDIN portal to generate UDIN.
UDINistobegeneratedatthetimeofsigningtheCertificate.However,thesamecan
begeneratedwithin15daysofthesigningofthesame(i.ewithin15daysfromthe
datementionedatCertificatesandnotbeyondthat)
NodocumentisrequiredtobeuploadedforgeneratingUDIN.
Registration of UDIN

9. Provide the following information to generate UDIN on the UDIN portal :
•Selectthe‘DocumentType’fromthedropdownmenu
•EnterDateof‘SigningDocument’i.e.thedateofsigning/certifyingthedocument
•2financialfiguresaremandatoryoutof3(three)givenfields.Incase,thereisno
financialfigureintheCertificate,istobementionedinFinancialFigureandinits
Particularsmention“ThereisnoFinancialFigureinCertificate”.
•Select‘DocumentDescription’andenterthedescription/detailsaboutthe
Certificatein15to50characters(detailsofthedocumentforwhichUDINis
generated).
•Clickthebutton‘SendOTP’.Afterthis,anOTPwillbereceivedonRegisteredMobile
andEmailoftheMemberofICAI.
•EnterOTPasreceivedandclick‘Preview’.InPreview,detailsenteredforgenerating
UDINwillbedisplayed.Ifthereisanychange/errorinthecontent,click‘Back’
button,orelse,click‘Submit’.
•Thereafter,18DigitUDINwillbegeneratedwhichneedstobementionedonthe
Certificate
Generation of UDIN

10. •WhileregisteringthecertificateforgenerationofUDIN,the
memberhastocompulsorilyprovidefinancialvalue
•Keyvaluescanbeanyfinancialfigureextractedfromtheattested
statementorcertificatesuchasTurnoverNetprofit,Utilizationamount,
Importamount,Exportamount,Dutyrefund,Refund,Networth,Revenue,
Inputtaxcredit,Loanamount,TotalAssets,Netownedfunds,Profitability,
CapitalToRiskAssetRatio(CRAR),StatutoryLiquidityRatio,Grossfixedassets,
Netloss,Misc.expenditure,Totalcapitalinvestment,Sanctionamount,Other
(pleasespecifyanykeywords),etc.
Clarity on financial figures box

11. •UDINismandatoryandistobegeneratedforallCertificatesthataresignedon
orafter1
st
Feb.,2019
•Only signing partner for the assignment/ certificate can generate UDIN
•Firm cannot generate UDIN onlymembers of ICAI having full-time
Certificate of Practice can register on UDINPortal
•UDINwillbeapplicablebothformanuallyaswellas
•digitally signed Certificates / uploadedonline
•Incaseofdigitallysigned/onlinecertificates,UDINhastobegeneratedand
retainedforprovidingthesameonbeingaskedbyanythirdparty/authority
•UDINistobegeneratedonceonlyforOriginalCertificates
•Nodetailsofclientsistobefilledanywhereintheportal
Points to note on UDIN generation

14. Revocation of UDIN
•UDIN once generated cannot be edited
•UDINcanberevokedbymentioningthereason.Further,thereisnotime
limitforallowingrevocation
•Ifanyuser(Authorities/Regulators/Banks/Others)hadsearchedthat
UDINbeforerevocation,analertmessagewillbesentaboutrevocation
oftheUDIN
•Revocation of UDIN may be required in case of
•(a) UDIN obtained but certificate not issued for specific reason,
•(b) UDIN obtained but certificate not issued within 15 days thereof, or
•(c) UDIN obtained and certificate issued but rejected by authority or
withdrawn by us for certain reason.
•UDIN generated by the members can betracked through “Search” from
your UDINaccount

15. Frequentyasked Questions on UDIN

16. How to Change/update /verify the mobile no. oremailid in ICAIdatabase.
•ItcanbedonebycontactingtotheconcernedRegionalOfficeofICAI
SometimestherearemultiplereportsinoneAssignment.IsseparateUDINistobegenerated
forallsuchreports?
•UDINistobegeneratedforAssignmentwiseandsameUDINistobeusedinall
documentssignedunderthatassignment.
HowmanyUDINscanbegeneratedbyaCA?Isthereanylimit?Oristhereanyrestrictionon
thenumberofUDINtobegeneratedinaDay/Month/Year?
•ThereisnolimitongenerationofUDINandthereisnorestrictiononthenumberof
UDINtobegenerated.
Is UDIN required to be mentioned on every pageofthe Document or it can be mentioned at
thelast?
•UDINshallbementioned aftereverySignature and
Membership Number of theMember

17. Fresh registration is required for everyfinancialyear?
•There is no need for fresh registration for everyfinancialyear
Whether one UDIN can be used for multiple certificates generated on sameday?
•Separate UDIN is required for each assignment and is to be used for all documents
issued under thatassignment.
Is itpossible to generate UDIN before issuing thecertificate?
•ThereisnooptiontogenerateUDINinadvance.Howeverthereisoptiongiven
togenerateUDINwithin15daysofsigningofthecertificate.
•GeneratedUDINhasnoexpiryunlessrevoked.
WhatistheconsequenceofnotgeneratingUDIN
•Itwillamounttonon-adherenceoftheCouncilDecisionandmayattract
disciplinaryproceedingsaspertheSecondSchedulePartIIofTheChartered
AccountantsAct,1949

18. Regulatory Authorities

19. •TheUDINsoindicatedoncertificatecanbesearchedthroughthe
searchoptiononUDINPortalbysharingfewdetailssuchasName
oftheAuthority,MobileNumberandEmailofthepersonsearching
theUDIN.
•HowevertheyarenotrequiredtoregisterthemselvesontheUDIN
Portal.
•ICAIhasmadeawarenessaboutmandatoryapplicabilityofUDINtoall
regulatorslikeRBI,SEBI,CBDT,MCA,IBAandtheycanverywellaskfor
UDIN
•ThereisnotimelimtforhevalidityofaUDINontheportalforviewingbya
thirdparty
Access to UDIN

20. Contact in case of queries related to
UDIN
•Memberscansubmittheirqueryonlineonthehelpdesktab
onMenubaravailableathttps://udin.icai.orgorcanemailat
[email protected].
•Memberscanalternativelycallat011-30110411/480.Incase
ofemergency,pleasespeakwithMr.VishalAgarwalat
9911539260

21. CA ABHISHEK MURALI
Email:[email protected]
CA DIVYA SUKUMAR
Email:[email protected]