Uni Systems Copilot event_05062024_C.Vlachos.pdf

Unlocking Productivity: Leveraging the Potential of Copilot in Microsoft 365, a presentation by Christoforos Vlachos, Senior Solutions Manager – Modern Workplace, Uni Systems

1. Unlocking Productivity: Leveraging the
Potential of Copilot in Microsoft 365
5
th
of June 2024

2. Power your AI transformation with the Microsoft Cloud & Copilot
Leverage the newly introduced Copilot capabilities to supercharge your business
Amplify human ingenuity
with a copilot for everyone
Deliver transformational
experiences by building your
own intelligent apps
Safeguard your business and
data with the most trusted AI
platform
Microsoft Copilot is a framework that uses large language models to help you write,
create, and collaborate with your words and data in Microsoft 365 and other apps.
“What is it?”

3. Build an AI-powered organization with Microsoft Copilots

4. Use natural language to unlock productivity with Copilot for M365
Copilot for Microsoft 365
Microsoft Graph
-Your Data -
Large Language
Models
Microsoft 365
Apps
Natural Language
The
Internet

5. Copilot for Microsoft 365 is transforming work
60%
of leaders say a lack of innovation
or breakthrough ideas is a concern
64%
of people have struggled with finding
time and energy to get their work done
70%
of people indicated they would
delegate as much as possible to
AI to lessen their workloads
68%
said Copilot improved
the quality of their work
70%
said Copilot made
them more productive
77%
said they didn’t
want to give Copilot up
Work trend Index Annual Report: Will AI Fix Work?Microsoft. 9 May 2023 | Microsoft Work Trend Index: What can Copilot’s Earliest Users Teach Us About Generative AI at Work?: Microsoft. 15 November 2023

6. Copilot for Microsoft 365 architecture
1
6
2
3
5
3
4
Data flow ( = all requests are encrypted via HTTPS)
User prompts from Microsoft 365 Apps are sent to Copilot
Copilot accesses Graph and Semantic Index for pre-processing
Copilot sends modified prompt to Large Language Model
Copilot receives LLM response
Copilot accesses Graph and Semantic Index for post-processing
Copilot sends the response, and app command back to Microsoft 365
Apps
1
2
3
4
5
6
Customer Microsoft 365
Tenant
Semantic
Index
Azure
OpenAI
RAI
Azure Open AI
instance is
maintained by
Microsoft. Open
AI has no access
to the data or
the model.
RAI is
performed on
input prompt
and output
results
Customer data
is not stored or
used to train the
model

7. Workday efficiencies and productivity use cases with Copilot
Summarize a
long PDF
Turn a 20-page, jargon-
filled PDF into 5 bullets
using Copilot in Edge
Draft emails and
social content
Use it as your
professional writer on
call to draft emails,
captions, and more
Generate
images
Leave behind stock
images and text-only
reports in favor of
custom-generated
images for emails, on
social, and more
Learn new
skills
Ask questions tailored to
your needsand interests
to get consolidated key
pointsfrom the internet
for you
Get answers for
specific, complex
questions
Get answers to
questions thatrequire
multiple data points or a
degree ofanalysis

8. Understanding your Copilot options
Personal Work Work
GPT Large Language Model
WebGrounding (AI-powered Web Search,
Answers & Content Generation)
Commercial Data Protection
Microsoft 365 Enterprise Security, Compliance & Privacy
Microsoft 365 Graph Grounding (WorkContent &
Context)
Integration with Teams, Outlook, Word, Excel,
PowerPoint and OneNote
Copilot Copilot Copilot for
Microsoft 365
with commercial data
protection

9. What you can do with Copilot in Word
•Drafting documents: Use Copilot to generate initial document drafts based on a
brief description or outline you provide.
•Summarizing content: Quickly summarize long documents to capture key points,
saving time on review.
•Writing assistance: Enhance your writing with grammar and tone improvements
suggested by Copilot.
•Research aid: Ask Copilot to find and integrate relevant information or data from
the web or your organization’s repository directly into your document.
•Language translation: Utilize Copilot to translate entire documents or selected text
into different language seamlessly within Word.

10. What you can do with Copilot in Excel
•Data analysis: Use Copilot to analyze complex datasets, providing summaries,
trends, and insights automatically.
•Creating charts: Generate charts and graphs from selected data with simple
commands, enhancing data visualization.
•Formula crafting: Ask Copilot to write complex formulas based on your description,
saving time and reducing errors.
•Data cleaning: Utilize Copilot to automate the process of cleaning data, such as
removing duplicates or fixing formatting issues.
•Predictive modelling: Leverage Copilot to build predictive models and forecasts
directly within Excel, based on your historical data.

11. What you can do with Copilot in PowerPoint
•Creating slides: Use Copilot to automatically generate presentation slides from a
text outline or summary you provide.
•Design suggestions: Leverage Copilot to suggest and apply design themes,
animations, and transitions that enhance your presentation’s visual appeal.
•Content summarization: Quickly summarize detailed content into concise bullet
points suitable for slides, making information easier to digest. Works with MS Word
only at the moment.
•Data visualization: Ask Copilot to create charts, graphs, and other visual data
representations from raw data inputs directly within your slides.
•Practice and feedback: Leverage Copilot for rehearsing your presentation and
receiving feedback on pacing, tone and clarity, to improve delivery.

12. What you can do with Copilot in Outlook
•Email drafting: Use Copilot to compose emails quickly by providing a brief
description of the message’s intent.
•Summarizing emails: Efficiently summarize long email threads to understand the
conversation’s main points at a glance.
•Scheduling assistance: Ask Copilot to help manage your calendar, suggesting
available times for meetings based on your schedule.
•Email prioritization: Utilize Copilot to automatically prioritize incoming emails,
ensuring important messages are addressed first.
•Quick responses: Generate concise, professional responses to common inquiries
with Copilot, saving time on email communication.

13. What you can do with Copilot in Teams
•Meeting summaries: Automatically generate concise summaries of Teams
meetings, capturing key decisions and action items.
•Meeting help: Ask question during meetings and on how to improve the meeting.
•Collaborative editing: Co-author documents directly in Teams, with Copilot
suggesting improvements in writing quality and consistency.
•Task automation: Use Copilot to automate routine tasks, like scheduling meetings
or summarizing chats from within Teams channels.
•Information retrieval: Quickly find and share files, documents or specific
information from conversations or team channels with Copilot’s help.

14. Copilot for M365 -Live demonstration
•Live demo

15. What else you can do with Copilot for M365
Collaborative content creation
Draft with Copilot
Draft with Copilot
Create content that can be collaboratively improved through
direct editing or refinement by Copilot.
Use prompts to draft plans, generate ideas, create lists, and
organize information to help you easily find what you need.
Use prompts to draft questions and suggestions that help you
create surveys, polls, and other forms with ease.

16. Plug in your apps, connect your data, extend your reach

17. Customize Copilot for your unique business needs
With Copilot Studio in Copilot for Microsoft 365, you
can extend and customize Copilot to work the way
you need.
•Connect Copilot to your data in CRM, ERP, finance systems
and more, using 1200+ standard and premium connectors.
•Incorporate your business processes into Copilot
•Configure Copilot responses to specific questions on topics
like compliance, HR policies and more.
•Publish and manage copilot customizations in one central
place
Copilot Studio in Copilot for Microsoft 365
Build your own Copilot
+ With Copilot Studio (available standalone),quickly and
easily create your own conversational copilots for
customers or employees with an intuitivelow-code tool.

18. Requirements & How to enable Copilot for M365
Pre-requisites for Copilot for M365
•Requires any of the following Microsoft 365 licenses: M365
or Office E3/E5, M365 or Office A3/A5 (for Education),
Business Standard or Business Premium.
•No minimum seat purchase requirement for Copilot for
M365across all channels and segments exists.
•Compatible with Microsoft Edge, as well as modern desktop
and mobile browsers. It is not necessary to use Microsoft
Edge, but there are additional scenarios offered only
through Edge sidebar
Management and tools
•Easy to configure in Microsoft 365 admin center
•Copilot service plans offers user-level controls to support
ringed deployment
More info at:
Microsoft Copilot for Microsoft 365 requirements |
Microsoft Learn

19. A poem from Copilot
“From zero to hero in the realm of the mind, Where0is just a
start, and2is quite the find. In the land of knowledge, where we
seek to be wise, Doubling our insight, under learning’s clear skies.
So, let’s laugh as we learn, and grow our brain’s span, Because
going from0 to 2is the ultimate plan!”
-Copilot Poet, AI cousin of Edgar Alan Poe
0
1
2
Your journey to enhanced productivity
The Start
The find
Know what Copilot
is all about
Identify valuable
use cases and build
your AI future
Assess your Copilot
readiness and safeguard
your data estate
Input prompt: Write a short poem about a Copilot journey, where 0 is the start and 2 is
an intermediate step of the learning journey, before a customer implements it internally

20. Jumpstart your Copilot for M365 journey with Uni Systems
Evaluating the organization’s current Microsoft 365 licenses and technical infrastructure to ensure
they meet the requirements for a successful Copilot integration and deployment
Reviewing and aligning the organization’s data protection policies and governance practices with
Copilot’s data management to ensure compliance and secure usage.
Assess licensing and
technical readiness
Assess data protection
and governance
Showcase the benefits
of Copilot
Identify high-value
scenarios
Demonstrating how Copilot can enhance organizational productivity and efficiency by streamlining
workflows, aiding in content creation, and facilitating data-driven decision-making
Pinpointing specific organizational challenges where Copilot can deliver the most significant
benefits, and planning strategic implementations for these scenarios
Microsoft 365 Copilot Readiness workshopfor assessing your needs, exploring the possibilities, and building together a
plan to implement Copilot for Microsoft 365 scenarios

21. Leverage our expertise at Uni Systems
Our expertise in
the team
Power
Platform
Microsoft
365
Azure
Copilot Jumpstart
Modern Work-As a Solutions Partner for Modern
Work,Uni Systems demonstrates broad capability
to help customers boost their productivity and
make the shift to hybrid work using Microsoft 365.
As a Copilot Jumpstart partner, we align closely
with Microsoft’s strategic priorities & demonstrate
the ability to deliver high-quality solutions and
services that leverage Microsoft Copilot.

22. Thank you!