Updating of National Population Register (NPR) and seeding of Aadhar number in NPR database GUIDELINES TO ENUMERATORS.

Updating of National Population Register (NPR) and seeding of Aadhar number in NPR database
GUIDELINES TO ENUMERATORS..ppt prepared by T J Joseph Adhikarathil,Addditional Tahsildar, Meenachil, Kottayam, Kerala, India.

1. Updating of National Population Register
(NPR) and seeding of Aadhar number in NPR
database
GUIDELINES TO ENUMERATORS.
T.J Joseph
Additional Tahsildar,
Meenachil,Koottayam,Kerala.

2. Background
The Government of India had decided to create a
National Population Register (NPR) of all the ‘usual
residents’ in the country as a first step towards creation
of a National Register of Indian Citizens (NRIC).
The NPR is envisaged to be comprehensive electronic
database of all usual residents in the country containing
15 fields of demographic data and the biometrics namely
photograph, ten finger prints and the IRIS prints.
The NPR is being created under the provisions of
the Citizenship Act, 1955 and the Citizenship
(Registration of Citizens and issue of National
Identity Cards) Rules, 2003.

3. Objectives of the present Field Work:
Update the existing NPR database by verifying the
details of usual residents. A 'Usual Resident' is a person
who has lived continuously at the place of enumeration
for most of the last 12 months (that is, for at least six
months and one day), not including temporary absences
for holidays or work assignments, or intends to live for
at least six months.
Seeding of Aadhaar/ Enrolment Identification (EID)
number in to the NPR database
Conduct a house to house enumeration by designated
Government official(s) for the above purpose.

4. Notification by Govt. of India
Intention of Govt. of
India to update the
NPR data base has
been notified by Govt.,
of India which was
republished in the
State Gazette vide
G.O.No.48726/Pol-
5/2015/GAD dated 14
th

July,2015

6. Period of Enumeration
In the State of Kerala the period of
enumeration is from 1
st
November, 2015
onwards
Government of Kerala has issued
notification to that effect.

8. Appointment of various field functionaries by State
Government as Enumerators:
As this is a statutory duty being performed under the Citizenship Act
1955, appointment of the designated officials as enumerators by means
of a written order is necessary
The respective Sub District Registrars have to issue formal orders of
appointment of the field staff. Appointment of enumerators by Sub-
District registrars has to be completed by the month of October,2015
About 61,500 enumerators are required for the work in Kerala
Various departments such as Education, Health, Forest, Revenue,
Fisheries, Panchayats etc have to Co-operate with the endeavour by
releasing their Staff for the work during the designated period.

9. Government orders….
A G.O has been published in
the Kerala Gazette regarding
the designating various
District/Sub-District level
officers as Registrars of
Citizens Registration for the
purpose
A G.O has also been
published in the Kerala
Gazette regarding the
Appointment of enumerators
and the facilities/ concessions
to the government staff
engaged in the work vide G.O.
(Rt) No. 6361/2015/GAD dated
21/08/2015.

12. Printing of EB wise NPR booklets
including blank NPR forms, summary
sheet, instruction manuals etc.
Arrangements for printing are to be made
by the State Government at State level.
 Training to Enumerators , Commence only
after receiving the Instruction Manuals.

13. Preparation and Training-Charge Level
•Identification of all Enumeration Blocks with the
help of Charge Registers of Census.
•Ensuring the availability of Abridged Houselists
(AHL), Layout Map and NPR booklet for all the
Enumeration Blocks.
•Appointment of field functionaries including
Enumerators, Sub-District Registrars etc.
•Training of field functionaries at all levels
Distribution of Items required for actual field work.

14. Appointment of Enumerators in Forest Areas:
The field work of NPR updation has to be conducted by
the Tahsildar (SDRCR) of concerned taluk.
For this work the SDRCR of Taluk has to appoint suitable
forest officials as enumerators in the HLB’s/EB’s of forest
areas, in consultation with the Forest Officers under his
jurisdiction.
It is also the responsibility of the SDRCR (Tahsildar) to
train the enumerators of forest areas, distribution of
materials, disbursement of training grant, honorarium etc,
along with the other enumerators.
The DRCR (District Collector) has to ensure proper co-
ordination among the SDRCR (Tahsildar) and Forest
Officers under their jurisdiction during the appointment
of enumerators, trainings, field operations etc.

15. A G.O is published in
the Kerala Gazette
regarding movement
of officers/officials
for attending the
trainings / meeting of
state government for
NPR Updation work
vide G.O. (Rt) No.
6362/2015/GAD dated
21/08/2015.
Preparation and Training-G.O. issued…

16. Financial Assistance to States/UTs under
NPR
The entire expenditure in creating the NPR is
being borne by the Government of India.
This includes payment of Honorarium, training
allowance and stationery to the officials involved
in the updation of the NPR, contingent
expenditure, POL and printing.
The State Government does not have to incur
any expenditure.

17. Budget
Sl.No Details Amount (in
Rs.)
1 Honorarium Enumerator per Enumeration
Block(EB)
1500
Other Charge Office staff(1per
charge) clerks
4000
Other staff of DC 4000
Sub-District Registrar 6000
ADM/ADC 8000
District Registrar 10000
2 Training
Allowance
All field functionaries 250
3 PoL Per Charge 15000
Per District 20000
4 Contingency Per Charge 20000*
Per District 30000*
5 Stationery (Per
HLB)
Stationery (Stapler, ball pen(red and
blue),pencil,eraser,ink pad,Bag for
carrying all the items)
150
*Including transportation charges for materials and printing of additional
schedules & appointment order. State Government will take decision on level of
utilization for this purpose

18. iCompletion of Appointment
of Enumerators by the Sub
District Registrars
by 10
th
October, 2015
iiTraining to Enumerators by
the Sub District Registrars
Half Day Training at Taluk /Municipality/
M.Corp Head Quarter During 15
th
October
2015 to 31
th
October, 2015.
iiiField Work Commencement of field work in the month of
November immediately after the completion
of the local body Elections.(Average duration
of enumeration in a block-seven days).

19. Field Work
House-to-house enumeration
Updation of NPR database &Seeding of
Aadhaar in NPR Data booklet
Filling up of Summary Sheet attached with
NPR booklet
Data Entry and uploading of updated data

20. NPR DATA BOOKLET- Contents
Cover paper with location particulars
Layout Map
Data Sheets (150 sheets approximately)
 Blank NPR Schedules -20 sheets
Enumeration Block Summary Sheet-10
sheets
Consolidated Enumeration Block
Summary Sheet.

21. House to house enumeration-Updation of NPR
database & Seeding of Aadhaar in NPR- Contd…
Use the AHL/Layout map to Identify the
EB and household during the field visit
Update the layout map,with red ink, for
any addition and deletion.
Go to the household no. 1 (identify it from
AHL/Lay out map)

22. LAY OUT MAP

23. Check the availability of the first member and Please
tick the appropriate box for the member.
Carryout corrections (if any) with legible hand
writing in red ink on the NPR booklet for the
available usual residents (Full Name, DoB, Gender,
Father’s name, Mother’s name, Present Address and
Place of Birth).
If any correction is required, encircle the name to be
corrected and record the correct information with the
red ink. Do it for English as well as for regional
language.
House to house enumeration-Updation of NPR database
& Seeding of Aadhaar in NPR- Contd…

24. Check the Aadhaar Status of the person and tick the
appropriate box from the available options.
If Aadhaar/ EID available record carefully the same in
the box provided.
Mobile Number: Get the mobile number of all
persons, if available and record the same in the box.
Ration Card Number: Get the ration card number of
the household, if available and record the same in the
box provided.

26. Blank NPR SCHEDULE
Blank NPR forms have been provided
at the end of the booklet.
 One NPR form is meant for a
household and can have the details of
8 members of a household.
NPR form has to be filled for a new
household /Household member found
during the visit.

27. NPR Schedule: Side -A

28. NPR Schedule: Side -B

29. Location Particular:
These have already been filled at the start of the booklet
and need not to be filled for the blank NPR forms attached
in the booklet.
But for extra blank NPR forms, please fill up the location
particulars in the space provided and attach with the
booklet.
Household number:
 If a person is added to any existing household, use the
same household number already provided.
If the entire household is new, provide the new household,
next number from the last household number printed in
the booklet.
SIDE A

30. SIDE A
Serial number:One row of the NPR form is meant
for one person. Give serial no.1 for the first person and
so on.
Name of the person in full:Write name of the
person in full.
Name of the person as should appear in NPR:
Write the full name with each letter in separate box
(30 boxes have been provided)
Relationship to Head:Record relationship of the
member to head in full. In case of head of household,
write ‘head’. For others, write the full relationship.
Sex: Male 1/ Female 2For male, record ‘1’ and for
female record ‘2’. For eunuchs and hermaphrodites,
write 1.

31. SIDE- A (Contd…)
Date of Birth (as per English Calendar):Record the day (2
digits), month (2 digits) and year (4 digits) in the
space provided. Mark ‘A’ in the space provided if it is
actual. If the date of birth is not known to the
respondent, write the estimated date of birth. Mark
‘D’ in the space provided.
Marital Status: Never Married-1, Currently
Married – 2, Widowed -3, Separated -4, Divorced -5.
Write the code as per the status.
Educational Qualification: Ascertain and
record the highest educational level attained by the
person. For a person, who is still studying in a
particular class, the highest educational level
attained by her/him will be the one she/he has
actually passed.

32. Aadhaar number: Write the Aadhaar/ EID number (if
available) in the space provided for name. This would be
applicable for all new members in a household / all
members of entirely new household, who already
possesses Aadhaar number/EID number.
Place of Birth: If within India, write the present name of
the village/town, District and State. If outside India,
write the present name of the country and put ‘-‘ against
village/town and District.
Nationality as Declared: For Indian, Record ‘1’. For
others, write name of country.
SIDE B

33. SIDE-B (Contd….)

Present address of Usual Residence :If the person
resides or intends to stay for more than 6 months at
this address (write complete address including the (i)
Building Number and Name, House Number, (ii)
Street Name, (iii) Locality/Post Office, (iv)
Village/Town, (v) District, State). Ensure that the
PIN CODE is also provided.
Duration of Stay at Present Address (in completed
years): Record the time period in completed years
since when person is staying at the present address
for less than one year write zero.
Permanent Residential Address:If same as present
address write ‘Same’ otherwise write complete
address

34. SIDE-B (Contd….)
Checking the filled-in schedule:Please cross
check the entire form and if any entry is missing, fill
the same.
Dated signature or thumb impression of the
respondent: Obtain the signature/ thumb
impression and mobile number of the respondent in
the space provided. The enumerator also signs in
the space provided.
Record the ration card number for the new
household at the bottom of the schedules.
Additionally for any household not available
during field work, write the reason ascertained
through local enquiries.

36. Filling up of Summary Sheet
After completing the EB, fill the summary sheet:
House-hold no(Col. No. 2): Fill from the NPR data booklet.
Total members of the household as per NPR (Col. No. 3): Count
and note down the existing no. of members from the NPR booklet.

Number of Members found during field work- Count and note
down the no. of members having
With Aadhaar (Col. 4), With EID(Col. 5), Aadhaar/EID not
available (Col. 6).,Not enrolled(Col. No. 7)
Col. No. 8: Enter the subtotal of Col. Nos. 4, 5, 6, 7.

Number of Members not found during field work- Count
and note down the no. of members
Migrated out(Col. 9), & Dead(Col. 10)
Col. No. 11: Enter the subtotal of Col. Nos. 9 & 10.

37. New Members found in the existing household/new
household found in the EB- Count and note down the no.
of new members of the households having
With Aadhaar (Col. 12), With EID(Col. 13, Aadhaar/EID not
available(Col. No. 14), Not enrolled(Col. No. 15)
Col. No. 16:Enter the subtotal of Col. Nos. 12, 13, 14, 15.
Total members actually found during the field work (Col.
No. 17): Count and note down the number of members actually
found during the field work. (Col. 8 +Col. 16) from the NPR
booklet.
Col. No. 18: Remarks if any, may be entered in this Column.
The page totals may be done for each page at the end.
In another fresh summary sheet note down all the page totals of
the EB and write down the Grand total.
In every page of the summary report the enumerator have to put
his signature.

Filling up of Summary Sheet (Contd…)

38. Return Collection of Materials-
The following materials are collected back to charge
office and stored safely.
Filled-in NPR booklet along with filled in NPR
schedules, if any
Filled in summary sheet with signature
AHL and layout map
Ensure 100% coverage of the EB.
.

43. 43
Notification
•RePublication
of Notification
in State Gazette
intimating the
date of filed
work
Inventory
•Storage
•Security
Training
•State/District/Char
ge level
Appointment of
Officials
•District/Sub
district/Enum
erator
Printing
•EB wise NPR
booklet
•Instruction
Manual
•Blank NPR
Schedules
Field work
•Correction
•Collection of
Aadhaar
(Voluntarily) and
Ration Card
Number
Submission
•Filled in forms
•Summary Sheet
•Blank forms
Upload of Data
at Central
Server
Data Entry &
Authentication
•Software to be
provided by ORGI
•Quality Control of
data entry

44. THANK YOU.
.
T J Joseph