VEHICLE MANAGEMENT SYSTEM CHAPTER:02erewrewrewrew

notes for students

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CHAPTER:01
ABSTRACT
A complete software program called the Vehicle Management System (VMS) is used by fleet
managers and organizations to manage their vehicles more efficiently and effectively. The
vehicle information, maintenance schedules, fuel consumption, driver assignments, and
other aspects of vehicle operations can all be effectively tracked, monitored, and maintained
with the help of this system, which offers a centralized platform.
With the VMS's user-friendly interface, administrators, fleet managers, and
drivers may quickly view and update pertinent data from anywhere at any time
using mobile or web browsers. Important aspects of the system consist of:
1.Vehicle Database Management: Every vehicle in the fleet has a comprehensive
database kept up to date by the VMS, which includes make, model, year,
registration details, VIN numbers, and other pertinent information.
2.Maintenance Scheduling and Tracking: Automated maintenance scheduling
and tracking features lower the risk of breakdowns and increase asset lifespan
by ensuring that vehicles receive timely servicing and inspections.
3.Fuel Management: Each vehicle's fuel usage is tracked by the system, which also
keeps an eye on consumption trends and spots possible inefficiencies. Data
gathering is made easy by integration with fuel card systems or fuelling stations.
4.Driver Management: The system's management of driver profiles gives
administrators the ability to designate cars to particular drivers, monitor their
performance, and make sure license and certification requirements are met.
5.Reporting and Analytics: The VMS produces thorough reporting and analytics on a range
of vehicle operation topics, including mileage, fuel economy, and maintenance expenses.
Decision-makers are empowered by these insights to recognize patterns, maximize
All things considered, the Vehicle Management System provides a stable and expandable
answer for businesses trying to optimize their fleet management procedures, raise overall
productivity, cut expenses, and increase operational effectiveness. The Vehicle Asset
Management System (VMS) facilitates enhanced control and visibility over an organization's
vehicle assets through the utilization of automation and cutting-edge technology.

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CHAPTER:02
INTRODUCTION TO DBMS
A database management system (DBMS) refers to the technology for
creating and managing databases. DBMS is a software tool to organize
(create, retrieve, update and manage) data in a database.
The main aim of a DBMS is to supply a way to store up and retrieve database information
that is both convenient and efficient. By data, we mean known facts that can be recorded
and that have embedded meaning. Database systems are meant to handle a large collection
of information. Management of data involves both defining structures for storage of
information and providing mechanisms that can do the manipulation of those stored
information. Moreover, the database system must ensure the safety of the information
stored, despite system crashes or attempts at unauthorized access.
Database is a collection of inter-related data which helps in efficient retrieval,
insertion and deletion of data from database and organizes the data in the
form of tables, views, schemas, reports etc. For Example, university database
organizes the data about students, faculty, and admin staff etc. which helps in
efficient retrieval, insertion and deletion of data from it.
File System manages data using files in hard disk. Users are allowed to create,
delete, and update the files according to their requirement. Let us consider the
example of file based University Management System. Data of students is
available to their respective Departments, Academics Section, Result Section,
Accounts Section, Hostel Office etc. Some of the data is common for all
sections like Roll No, Name, Father Name, Address and Phone .

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➢APPLICATION OF DBMS
Database is required to keep record of ticket booking ,trains departure and
arrival status DBMS is used to maintain all the information relate to book issue
dates name of the book author and availability of the book.
Social media websites to share our views and connect with our friends How all the
information of users are stored and how we become able to connect to other people.
DBMS is must for telecommunication companies to store the call details and
monthly post paid bills.
DBMS provides a big security assurance to the military information .so it is
widely used in militaries.
All the products are added and sold only with help of DBMS Purchase information
invoice bills and payment ,all of these are done with the help of DBMS.
Human resource management department keeps records of each
employees salary ,tax and work through DBMS.
Manufacturing companies make products and sales them on them on the
daily basis To keep records of all the details about the products like
quantity ,bills ,purchase DBMS is used.
DEPT OF CSE, BKEC BASAVAKALYAN 7

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CHAPTER:03
INTRODUCTION TO PHP
The term PHP is an acronym for PHP: Hypertext Preprocessor. PHP is a server-side scripting
language designed specifically for web development. It is open-source which means it is free
to download and use. It is very simple to learn and use. The files have the extension “php”.
Rasmus Lerdorf inspired the first version of PHP and participated in the later
versions. It is an interpreted language and it does not require a compiler.
PHP code is executed in the server.
It can be integrated with many databases such as Oracle, Microsoft
SQL Server, MySQL, PostgreSQL, Sybase, and Informix.
It is powerful to hold a content management system like WordPress
and can be used to control user access.
It supports main protocols like HTTP Basic, HTTP Digest, IMAP, FTP,
and others.
One of the main reasons behind this is that PHP can be easily embedded in HTML
files and HTML codes can also be written in a PHP file.
The thing that differentiates PHP from the client-side language like
HTML is, that PHP codes are executed on the server whereas HTML
codes are directly rendered on the browser. PHP codes are first
executed on the server and then the result is returned to the browser.
DEPT OF CSE, BKEC BASAVAKALYAN 8

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CHAPTER:04
PROBLEM STATEMENT:
The current landscape of vehicle management within our organization lacks
efficiency, transparency, and control. We face numerous challenges in
effectively managing our fleet of vehicles, including but not limited to:
Ineffective Upkeep Scheduling: The method we now use to schedule auto
maintenance is manual and prone to mistakes. Missed service appointments,
more downtime, and more maintenance expenses are the results of this.
Inadequate insight into Vehicle Usage: We are unable to monitor in real time
the mileage driven, fuel usage, or driving habits of our vehicles. This makes it
challenging to find areas for development and optimize vehicle usage.
Manual Record-Keeping: We use paper-based, decentralized record-keeping
procedures for vehicle-related data, including insurance papers, registration
details, and servicing records. This results in inconsistent data, redundant
data, and trouble getting hold of important information when needed.
We need a system to:
Organizations that run a fleet of vehicles for different purposes must have a Vehicle
Management System (VMS). Here are some justifications for the requirement for a VMS:
Efficiency: A VMS automates and simplifies a number of fleet management
tasks, such as scheduling, maintaining, fueling, and reporting vehicles.
Organizations can maximize resource usage and operational efficiency by
centralizing these operations and decreasing manual intervention.

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➢Objectives of a Vehicle management system:
Fleet optimization is a key goal of a Vehicle Management System (VMS), which aims to maximize
fleet usage. This entails making certain that resources are distributed wisely in order to satisfy
operational demands, vehicles are deployed successfully, and routes are optimized.
Maintenance: To guarantee the dependability and durability of automobiles, efficient
maintenance management is essential. In order to cut downtime, lower maintenance
costs, and increase vehicle longevity, the VMS is designed to schedule and monitor
standard maintenance operations, inspections, and repairs.
Fuel Efficiency: One of the main goals of a VMS is to control fuel expenses and use.
The technology assists businesses in lowering gasoline costs, minimizing their
environmental effect, and increasing overall fuel economy by tracking fuel
consumption, spotting inefficiencies, and encouraging fuel-efficient driving habits.
Safety and Compliance: Two of a VMS's primary goals are to ensure safety and
compliance with legal standards. The system tracks driver behaviour and enforces
adherence to safety guidelines, all of which assist companies in maintaining
compliance with car registration, licensing, insurance, and safety standards.
One of the main goals of a VMS is to minimize expenses. This can be done in a
number of ways, including by optimizing vehicle usage, cutting fuel consumption,
lowering maintenance costs, and improving operational efficiency. Through
process simplification and cost-saving identification, the technology assists
enterprises in managing their fleet of vehicles more economically.
Asset tracking and security: Monitoring the whereabouts and condition of
automobiles is crucial to improving security and lowering the possibility
of theft or misuse. Real- time visibility into the VMS is the goal.
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CHAPTER:05
HARDWARE REQUIREMENTS:
The hardware required for the development of this project is :
Processor : Intel Core i3
Processor speed : 1.7 GHz
RAM: 2 GB RAM
System Type : 32/64-Bit Operating System
SOFTWARE REQUIREMENTS
The software requirements for the development of this project is:
Software : XAMPP
Operating System : Windows 7 (and other higher version)
FARONT End : HTML , CSS
Programming Language: PHP
Data Base Environment : MYSQL and PhpMyAdmin
Server : APACHE

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CHAPTER:06
SCHEMA DIAGRAM:
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9. VEHICLE MANAGEMENT SYSTEM
CHAPTER:07
ER DIAGRAM:

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CHAPTER:08
IMPLEMENTATION:
To implement a vehicle management system, you can consider using software that
allows you to track and manage various aspects of your vehicles, such as maintenance
schedules, fuel usage, driver assignments, and more. You may also want to integrate
GPS tracking for real- time monitoring of your vehicles. Additionally, setting up a
centralized database to store all relevant information and implementing user-friendly
interfaces for easy access and management would be beneficial.
When implementing a vehicle management system, you will need to consider
several key components:
1.Database Setup: Create a centralized database to store information about
your vehicles, including details such as vehicle identification numbers,
maintenance records, insurance information, and driver assignments.
2.User Interface Design: Develop user-friendly interfaces for easy access and
management of the system. Consider including features such as dashboards,
reports, and alerts for efficient monitoring.
3.Integration of GPS Tracking: Integrate GPS tracking technology to enable
real-time monitoring of vehicle locations, routes, and performance metrics.
4.Maintenance Scheduling: Implement a system for scheduling and tracking
vehicle maintenance tasks, such as oil changes, tire rotations, and inspections.
5.Fuel Management: Include features for tracking fuel usage, expenses, and
efficiency to optimize fuel consumption and costs.
6.Driver Management: Manage driver assignments, licenses, certifications, and
performance records within the system.
7.Reporting and Analytics: Incorporate reporting and analytics tools to generate
insights on vehicle usage, costs, and performance for informed decision-
making. By incorporating these components into your vehicle management
system implementation, you can effectively streamline operations, enhance
efficiency, and ensure the optimal performance of your vehicle fleet.
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CHAPTER:09
SNAPSHOTS:
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17. VEHICLE MANAGEMENT SYSTEM
CHAPTER:10
CONCLUSION:
To sum up, a Vehicle Management System (VMS) is an essential tool for businesses
looking to maximize fleet productivity, cut expenses, guarantee compliance and safety,
and improve overall effectiveness. A VMS offers a consolidated platform for asset
tracking, process simplification, and decision-making, addressing a variety of issues
related to managing a fleet of vehicles with its many features and functionalities.
By implementing a VMS, organizations can achieve several key benefits, including:
1.Better Fleet Optimization: By effectively allocating resources, streamlining routes,
and cutting down on idle time, the VMS helps businesses to make the most of the use of
their fleet of vehicles, which eventually results in cost savings and higher productivity.
2.Enhanced Maintenance Management: By guaranteeing prompt service and repairs, the VMS
helps businesses limit downtime, increase vehicle lifespans, and save maintenance costs. It does
this by providing sophisticated maintenance scheduling and tracking capabilities.
3.Better Compliance and Safety: The VMS assists enterprises in maintaining regulatory
compliance, mitigating risks, and guaranteeing the safety of drivers and assets by
automating compliance management processes and encouraging safe driving practices.
4.Cost Reduction: The VMS helps businesses find cost-saving options, save
fuel expenditures, and minimize total operating costs with capabilities like fuel
monitoring, maintenance tracking, and resource optimization.

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REFERENCES
➢References for the project Development were taken from
the following Books and Web sites:
1.PHP&MYSQL NOVICE TO NINJA-BY KEVIN YANKA.
2.SQL COMPLETE REFERENCE BY LIVION
2.JAVA DATA BASE PROGRAMMING WITH JDBC BY PATEL MOSS.
3.HTML BLACK BOOK BY HOLZNER.
https://code-projects.org/vehicle-management-system-in-php-with-source-code
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