Web Prol'IFIC - Materials, Costing and Accounting Software for hotels and hotel chains

A short overview of what is special about Prologic First's integrated, web based, multi-property, multi-currency software for purchase, inventory, F&B costing, accounting and financial reporting in hotels, restaurants, catering companies, leisure clubs, event venues, etc.

1. Proven 800+ hospitality sites in 23 countries Integrated with Opera, Micros, Simphony , Protel and Prologic First’s own WISH PMS and Touch é POS

2. What is different about Web Prol’IFIC ? How do your hotels benefit?

3. LOWER COST OF IT INFRASTRUCTURE Native web based application. Intended for use as a shared IT infrastructure for a group of hotels. Server requirements are minimal. Capex investment is amongst the lowest. SaaS alternative is available. Performs adequately over retail broadband networks, with optional VPN tunnelling and IP address filtering for security against network intrusion. Opex cost is lower than comparable systems .

4. INTER-DEPARTMENTAL TRANSPARENCY Web Prol’IFIC is an integrated solution that spans purchase, inventory, costing, accounting and financial reporting. It offers unparalleled drill down capability. Example – from Purchase Ledger >Transfer Journal > Stores Receipts > Purchase Order > Purchase Requisition . Inter-departmental & inter-unit Journals are computed and posted automatically.

5. USE LESS PAPER Workflow is automated as per best practices in hospitality. Distribute reports as .pdf documents attached with emails. Upload scanned copies of supporting documents for future retrieval. Archive reports electronically.

6. MORE EFFICIENT PURCHASING Consolidate materials requirement across units of the group to be able to leverage volumes and reduce purchase prices. Benchmark local purchase prices across units of the group to be able to assess opportunities to save materials cost .

7. OPTIMIZE UNPRODUCTIVE INVENTORY Web Prol’IFIC uses scientific methods to propose optimum re-stocking policies. Yet, there will be times when a unit will have slow or non-moving stocks. Web Prol’IFIC allows such information to be shared across the units of a group in an effort to dissolve the inventory, by transfer to another unit that has use for it, instead of losing money on an unproductive current asset.

8. EASIER MULTI-PROPERTY ACCOUNTING Web Prol’IFIC allows each unit of a group to transact on behalf of or with another unit. In either case, Web Prol’IFIC generates inter-unit settlement transactions and provides the workflow for audit and confirmation of the transaction(s). The benefit is seen in faster inter-unit settlement & reconciliation .

9. MULTI-CURRENCY ACCOUNTING Purchase goods in any currency and track their value for subsequent revaluation due to exchange rate changes. T rack debtors and creditors in multiple currencies. Consolidate or benchmark financial performance reports by converting to one reporting currency .

10. Workflow on the move Approve purchase requisitions and purchases while away from your desk. Post receipts from the Receiving Bay. Free yourself and your staff from your desk. Make operations more productive by use of mobile devices and applications.

11. Productivity tools To-do list. Optionally tagged to accounts / transactions that need further work. Conditional alerts delivered by mail or text.

12. ANALYTICS BEYOND EXCEL Check out Microsoft’s new analytics tool Power BI. It is a better tool for self-service analytics and data visualization than Excel. Use Power BI with Web Prol’IFIC for unprecedented flexibility to slice-and-dice your data. This is in addition to 150+ standard reports and dashboard that are built into.

13. To know more, contact us at [email protected] We would have glad to share additional information and to demonstrate Web Prol’IFIC to you and your colleagues.