Webinar on E-Invoicing for Fintech Belgium

E-Invoicing for Fintech Belgium Webinar

1. E-invoicing Fintech Belgium webinar 26/04/2024 ‹#›

2. Agenda Invoicing flow E-Invoicing & Peppol Regulation E-Reporting (CTC) RTP The power of the network Conclusion ‹#›

3. Credentials ‹#› Osservatori Digital Innovation Digiteal is a member of the EU experts group created by the University of Milan. E-invoicing expert group Digiteal is a member of the E-Invoicing expert group created by the VBO-FEB in Belgium Certified Peppol Access Point Digiteal is certified since 2018 with BOSA as Peppol Authority. E-invoicing Award 2023 This award showcases Digiteal’s implication in the E-invoicing environment in Belgium. E-invoicing Award ‘23

4. 1. Invoicing flow ‹#›

5. Basic flow Seller Buyer ‹#› Accountant Tax authority Accountant Tax authority Global declaration Global declaration Invoice Reject the invoice Credit Note Invoice Credit Note Invoice Credit Note All manual !

6. With invoicing/invoice receivable software Seller Buyer Invoic ing solution provider Invoice receivable solution provider ‹#› Accountant Tax authority Accountant Tax authority Invoice Reject the invoice Credit Note Global declaration Global declaration Partial automation

7. With e-Invoicing and e-Reporting Seller Buyer Invoicing solution provider Invoice receivable solution provider ‹#› Accountant Tax authority Access Point Tax authority Invoice Reject the invoice Credit Note Access Point Processing status Accountant Real-time reporting Real-time reporting Full automation support !

8. Poll 1 ‹#›

9. 2. E-Invoicing ‹#›

10. E-Invoicing stakeholders Sender Receiver Billing solution provider Invoice receivable solution provider Sender Access Point Receiver Access Point ‹#›

11. What is Peppol ? (ex for Invoices) Sender Receiver Peppol Network Billing solution provider Invoice receivable solution provider Sender Access Point Receiver Access Point ‹#› Directory

12. Peppol Document types Buyer Seller Peppol Network ‹#› Catalog Order Order Response Despatch advice Invoice Invoice Response Credit Note Pre-award Post- award Message Level Response Technical

13. MLR - Technical response ‹#› AB - Message acknowledgement AP - Accepted RE - Rejected (+ reason) €€€ € €

14. InvoiceResponse - Business response ‹#› AB - Message acknowledgement AP - Accepted RE - Rejected IP - In process UQ - Under query CA - Conditionally accepted PD - Paid See documentation €€€ €€ €€€ €€€ €€ € €

15. Poll 2 ‹#›

16. 3. Regulation ‹#›

17. Belgian Regulation ‹#› B2G: today 01/2026: B2B CTC later (continuous tax/transaction control) ViDA (vat in digital age)

18. Belgian Regulation ‹#› https://www.dekamer.be/FLWB/PDF/55/3743/55K3743001.pdf Approved by the House of Representatives on 01/02/2024

19. In practice ‹#› “ introduce generalized obligation to issue structured electronic invoices between taxpayers “ B2B Use of Peppol Network Sending and receiving UBL (no pdf)

20. E-Invoicing actors in Belgium Peppol Authority Tax Authority Government e-invoicing platform Network / Peppol Access Points Accounts receivable software (CRM, invoicing) Accounts payable software (ERP, accounting) Accountants Mercurius BOSA ‹#› >13.000 accountants in BE in 2024 >40 in BE >300 in the world and many others… Document Service Providers and many others… and some others…

21. Poll 3 ‹#›

22. ‹#› Belgium e-invoicing status - Sending Source: ASA report of 2023 A lot of independents are sending invoices manually

23. ‹#› Source: ASA report of 2023 Belgium e-invoicing status - Sending

24. ‹#› Belgium e-invoicing status Source: ASA report of 2023 B2B sending channel B2B receiv ing channel

25. ViDA next steps ‹#› There will be intense lobbying by member states and organizations representing large integrators to continue to shape ViDA. Belgium’s presidency of the EU in S1 2024 will be the occasion to push a more standard-based approach.

26. Peppol - Key membership indicators ‹#›

27. Peppol - Key membership indicators ‹#›

28. Global Interoperability network ‹#›

29. International ‹#› EN-16931 in all EU member states Factur-X, X-Rechnung, Simple Invoicing, … PINT outside EU Canada, Mexico, Singapore, New Zealand, Japan, Australia, and the United States.

30. Poll 4 ‹#›

31. 4 . E-Reporting ‹#›

32. CTC ‹#› DEFINITION CTC, or continuous tax control, stands for the actions tax authorities take to monitor transactions. CTCs include mandatory real-time submission of invoices and other mechanisms for real-time surveillance. CTC is separated into different types: clearance, real-time reporting and reporting.

33. CTC models ‹#› Credits https://www.digitalfinancetransformation.com/

34. ViDA next steps - DCTC with Peppol ‹#›

35. CTC - Timeline ‹#› 2010 2008: Portugal 2013: Luxembourg 2015 2016: Poland 2020 2020: Norway 2021: Hungary 2022: Romania 2005 2025 2030 2026: France 2028: Belgium ? Mostly custom implementations based on SAF-T until now.

36. 5 . RTP ‹#›

37. Poll 5 ‹#›

38. SEPA Request-to-Pay (RTP) ‹#› Credit: IN4PAY

39. SEPA Request-to-Pay (RTP) ‹#› Credit: IN4PAY

40. RTP & Peppol ‹#› RTP Send the invoice: URL (mandatory support) or file (optional support) Acknowledgement of receipt: Confirmation of presentment once the customer has acted upon the request Payment: Messaging by the Payee to initiate the payment and receive the feedback Payment through messaging initiated by the Payee

41. RTP & Peppol ‹#› Peppol Send the invoice: Through Peppol, max 25MB Acknowledgement of receipt: Available with optional updates on the processing Payment: Initiated by the invoice receivables software (could be done through RTP) Document sending with payment initiated by the Payer

42. 6 . The power of the network ‹#›

43. Open Standard (example parties) Sender Receiver Cloud Peppol Network ‹#›

44. Increased reception capabilities (B2SB, B2C) Sender Receiver Cloud Peppol Network ‹#› Billing solution provider Sender Access Point Receiver Access Point /

45. Self discovery Invoice Sender Invoice Receiver Peppol Network ‹#› Invoice receivable solution provider Directory I nvoice conditionally accepted Invoice Sender supports Invoice Response ? NO!

46. Self discovery Invoice Sender Invoice Receiver Peppol Network Sender Access Point Receiver Access Point ‹#› Billing solution provider Invoice receivable solution provider Directory Accept invoice Invoice Sender supports Invoice Response? YES!

47. Conclusion ‹#›

48. Opportunities ‹#› You are all sending invoices Automate ! 5% registrations in BE -> 100% in 2026 More companies able to receive electronic documents More documents being exchanged More senders to send you documents BE as front-runner country Useful to have a head-start as this is deployed worldwide.

49. Conclusion ‹#› Main points: Peppol is a powerful enabler for ordering and e-Invoicing. The regulation is progressing on all fronts both at the EU and the national levels. In Belgium, it is important to get ready now to distinguish your solutions in the coming months leading up to 01/01/2026. Peppol advantages increase and we are approaching a critical mass. By embracing it we multiply the benefits for all our customers. We want to make you all Peppol champions !

50. cedric.neve @digiteal.eu www.digiteal.eu ‹#› Q&A