What is DMS (Document Management System) Definition and examples

With the advancement in technology, growth-seeking organizations need to choose automation. An initial step to this is a document management system. It is a digital platform to centralize all the documents across multiple teams, campuses, and offices.

1. What is DMS (Document
Management System?) Definition and
examples

2. With the advancement in technology, growth-seeking
organizations need to choose automation. An initial step
to this is a document management system. It is a digital
platform to centralize all the documents across multiple
teams, campuses, and offices.

So, do you know what exactly a document management
system is? Read out further to know about document
management system.

3. What is a Document Management System?
A document management system automates and
streamlines all the documents and files of an
organization in a paper-free and digitalized form. It
stores, manages, organizes, and captures the entire
documentation making it easier to tag, approve, and
complete tasks in an efficient way.
Here are a few of the best examples of document
management system:

4. With collaboration tools, it is easier for members of
an organization to work on specific documents
together. It provides instant and easy access with a
view of who is working on sections of documents,
along with clear and defined approval structures,
and notifications when specifics are updating and
making changes to the document.
1.Collaboration Tools:

5. There are several projects on which organizations need
to work upon. A document management system easily
connects project managers, team members, and
employees with a centralized repository platform to
store, manage and work on all the relevant documents
as and when needed.
2. Project Management:

6. With an up-to-date document management system,
organizations get the opportunity to organize digital
documents into folders and subfolders along with easy
navigation and controls for sharing, searching, and
retrieval. It allows employees to work from various
locations to create, collaborate, share, and search
documents conveniently.
3. Navigation and Control:

7. There is always a hierarchical pattern in
organizations, so it is not important to provide editing
and controlling rights to everyone. With SharePoint
for document management system, it is possible to
provide editing and ownership rights to specific
managers, team members, and employees. Along
with this, individuals can still view the documents
having viewing rights and not the access to edit or
share.
4. Access and Permissions:

8. There are a lot more examples, use cases, and
functionalities of a document management system
that can help organizations in automating and
streamlining all the routine tasks in an organization.
So, it is high time for growth-seeking and success-
oriented organizations to adopt SharePoint for
document management systems.
What’s Next!