YEPA Preparations a guide to planning.pptx

Planning Guide for events

1. YEPA Preparations

2. Date December 22, 2022 Venue The Royal Farm, Dipolog City Time 2pm -5pm (YEPA) 5pm – 6pm (tour/games) 7pm and beyond – dinner & party Theme Garden-themed Dress Code

3. TOTAL 200 RO JOs 14 214 No. of participants ( plantilla ) RO 19 + 14 = 33 with accom RTC 17 + 6 ZCIC 7 + JO ZSBGY 6 + JO ZDN 8 + JO ZDS 8 + 10 PTC-ZC 7 + 4 PTC-ZSBGY 5 + 6 PTC-SIND 8 + TBA PTC-PAG 9 + 9 DSF 46 (40) ZSPI 61

4. Committee Suggested Activities Committee Program Preparation Printing Distribution Hosting Awarding of Cert. of Commendation (JO and Regular) YEPA Reporting RO Games & Entertainment Planning Hosting Prizes Exchanging of Gifts Raffle (?) – Donations from PD + Operating Unit (5/unit) + Administrators Parlor Games ZDS cluster

5. Committee Suggested Activities Committee Food Arrangements Menu Preparation ZCIC *with ROD Chief Accommodation Arrangements Secretariat Attendance/Registration Ushering ZSBGY *with ZDN Cluster Decoration Conceptualization Venue Arrangement & Aftercare ZDN cluster

6. BUDGET 1. Payment Arrangements : t hru RO 2. Expenses (food, accom , transpo .) is per OU 3. Exchange Gift min. amount (household) – 300 pesos 4. 600 w/o accom . 1,120 – 1 PM snack, 1 dinner, 1 breakfast 5. Deadline for submission to RO on the Final no. of participants (identified M/F, LO/LI/, R/JO) (in writing thru google sheet) – until 5PM today 12/09/2022