1.Report Writing djcjnf ijg cjjf kfc .pptx

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1. Focus on Report Writing

2. What does ‘report’ mean? The word ‘report’ is derived from the Latin ‘reportare’ —‘to bring back’. It has evolved to mean that the gathered information is unbiased and evidence-based.

3. What does ‘report’ mean in modern English? A piece of factual writing , based on evidence, containing organized information and/or analysis of a particular topic. A major form of technical/business/professional communication.

4. Examples of reporting in daily life A nurse at the hospital reports to the doctor in the inpatient ward about the condition of each patient. A supervisor , at the end of the day, reports to the manager the progress of the work carried out in his/her supervision.

5. Examples of reporting in daily life The manager of a bank sends a periodic report to the head office on the state of deposits, advances, overdraft limits, etc., during the period. Another manager posted in a remote rural area reports to the head office about the difficulties faced in sanctioning loans to farmers.

6. Importance of Reports Reports enable decision-making and problem solving in organization. Reports help the authorities in planning new ventures Reports are an important means of information dissemination within and outside the organization.

7. Objectives of Reports Present a record of accomplished work (project report) Record an experiment (primary research report/laboratory report) Record research findings or technical specifications (a report on the details of a new product)

8. Objectives of Reports Record and clarify complex information for future reference (a report on policies and procedures) Present information to a large number of people (annual report)

9. CHARACTERISTICS OF A REPORT Precision Factual details Relevance Reader-orientation Simple and unambiguous language

10. CATEGORIES OF REPORTS Informative, analytical (purpose) Periodic, special (frequency) Long, short (length) Formal, informal (approach) Individual, group (target audience)

11. REPORT FORMATS Manuscript Memo Letter Pre-printed form

12. REPORT FORMATS 1.Manuscript format: Commonly used format and generally used for formal reports. The length can range from a few pages to several hundreds. Can be used for all types of reports —informational, analytical, etc.

13. REPORT FORMATS 2. Memo format A report sent to somebody within the organization will be in a memo format. The analysis, conclusions, and recommendations are included in the main text part of the memo. A memo report is written on the letterhead of the organization.

14. REPORT FORMATS 3.Letter format While sending short reports to outsiders, one can opt for a letter format. Besides all the routine parts of a letter, these reports may include headings, illustrations, and footnotes .

15. REPORT FORMATS 4.Pre-printed form: Reports contain routine matter and periodical in nature may be written in a form prescribed by the organization. The employee needs to do is to fill in the blanks in a pre-printed form. e.g. a report presenting the performance assessment of an employee.

16. TYPES OF REPORTS Introductory reports Progress reports Incident reports Feasibility reports Marketing reports Laboratory test reports Project reports

17. 1.Formal Report Written in response to instructions received from someone in authority. Called survey reports because the writer will need to survey, or study a subject area or a situation, etc before preparing it.

18. Formal Report- Guidelines Involves collection of data through investigations, inquiry, meetings, surveys, etc. Organize the information in a format used for the purpose The tone and style of the report is formal

19. Format of a Formal Report 1.From 2. Date 3.To 4. Title of the report 5. Terms of Reference 6. Summary 7. Body of the report 8. Conclusion 9. Recommendations 10. Signature

20. 2.Technical Report Scientific report as it is related to science and technology students To report experiments, research work, project work in academic and work contexts Quick and easy communication of information Written for specific people

21. Technical Report Features 1. Original and Formal 2. Objective presentation of information 3. Language - Clear, Concise, Direct. 4. Technical style (IEEE Style manual)

22. Technical Report Features 5. Logically connected sentences, paragraphs and sections 6. Sections with numbered headings and subheadings 7. Labeled figures and diagrams to present data 8. Acknowledgement of works cited

23. Format of a Technical Report Title page/Cover Page Abstract Table of Contents Introduction Literature Review Methods and Materials Findings Conclusion References