19.Presentation skills.pptx notes lectures

Notes

1. Presentation Skills Course Code : 1118 Subject : Functional English Course instructor : M r S h o u k a t A l i

2. “Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training. Source: http://www.hplearningcenter.com

3. Definitions Presentation “Something set forth to an audience for the attention of the mind “ Effective “…producing a desired result” Source: http://www.merriam-webster.com

4. Why Give A Presentation? Two Main Purposes Inform Persuade Educate

5. Think of Threes Tell people what you’re going to say Tell them Tell them what you’ve said

6. Planning Why are you doing the talk? Be clear about your purpose Find out how big your audience is likely to be & what sort of group Make notes about your subject Don’t write your talk word for word Use small pieces of paper and number them Powerpoint has a notes & timing feature which may help Time your talk & practice it Then practice it again

7. Structuring and planning: Make a plan Example: 15 minute presenta2on: Include 7ming Introduc7on -­‐1.5 minutes Main body -­‐ 8 minutes -­‐ sec7on 1 -­‐ 3 minutes -­‐ sec7on 2 -­‐ 3 minutes -­‐ sec7on 3 -­‐ 2 minutes Conclusion -­‐ 1.5 minutes Ques7ons -­‐ 3-­‐5 minutes

8. Presentation Techniques “He was looking up into the sky all the time he was speaking and Alice thought this decidedly uncivil” Lewis Carroll

9. Technique 1 Pace of delivery Vary style Move about Vary pitch Use notes Avoid annoying habits Use props, but don‘t overdo it

10. Techniques – teaching aids Flip chart for diagrams, pictures, key points Ohps/powerpoint - serve the same purpose (more permanent, better for a large audience) Powerpoint – pros and cons on next slide Demonstration - get your audience involved

11. Powerpoint Quick, easy & simple Prepare in advance Good for large audience Can include pictures & graphics easily Something to look at Can be tedious Not very dynamic Easy to overload with information Be careful with animations Tendency to read word for word Advantages Disadvantages

12. Causes of the Anxiety Fear of the Unknown OR Loss of Control Fight or Flight Mode No Backup Plan No Enthusiasm For Subject Focus of Attention

13. Effective Presentations Control Anxiety – Don’t Fight It Audience Centered Accomplishes Objective Fun For Audience Fun For You Conducted Within Time Frame

14. Part 2: Planning Your Presentation

15. Planning Your Presentation Determine Purpose Assess Your Audience “Success depends on your ability to reach your audience.” Size Demographics Knowledge Level Motivation

16. Planning A Presentation Plan Space Number of Seats Seating Arrangement Audio/Visual Equipment Distracters What Day and Time? Any Day! Morning

17. More Planning Organization Determine Main Points (2-5) Evidence Transitions Prepare Outline

18. Organizing Your Presentation Organizational Patterns Topical Chronological Problem/Solution Cause/Effect

19. Presentation Outline Keyword Reminders Conversational Flow Flexibility More Responsive to Audience

20. Part 3: The Presentation Sequence

21. #1: Build Rapport … relation marked by harmony or affinity Audience members who trust you and feel that you care Start Before You Begin Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression People Listen To People They Like

22. #2: Opening Your Presentation Introduce Yourself – Why Should They Listen Get Attention, Build More Rapport, Introduce Topic Humor Short Story Starling Statistic Make Audience Think Invite Participation Get Audience Response

23. #2…Completing the Opening Clearly Defining Topic If Informative… Clear parameters for content within time If Persuasive… What’s the problem Who cares What’s the solution Overview

24. #3: Presenting Main Points (Solution) Main Point-Transition-Main Point-Transition-MainPoint….. Supporting Evidence Examples Feedback & Questions From Audience Attention to, and Focus on, Audience (Listening)

25. #4: Concluding Your Presentation Goal Inform audience that you’re about to close Summarize main points Something to remember or call-to-action Answer questions “Tell ’em What You Told ‘em.”

26. Part 4: Effective Presentation Techniques

27. Presentation Style 3 Elements Vocal Techniques Loudness Pitch Rate Pause Deviations From the Norm for Emphasis

28. Presentation Style (con’t) 3 Elements Body Language Eye Contact, Gestures, Posture Use of Space Can Everyone See You? Movement

29. Common Problems Verbal fillers “Um”, “uh”, “like” Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered

30. 5 Presentation Tips Smile Breathe Water Notes Finish On Or Under Time

31. Part 5: Creating Effective Visual Aids

32. Visual Aids Enhance Understanding Add Variety Support Claims Lasting Impact Used Poorly…A Distraction…Ineffective Presentation

33. Visual Aids - Examples PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches

34. Do’s Take a deep breath Speak clearly Make small cards to remind yourself of topics (number them!) Be aware of where your audience is - are you facing all of them? Smile, have fun Be yourself and project your personality Remember - no-one knows how you feel or what you think Remember - The audience is on your side! 

35. Don’ts Rush what you’re trying to say – SLOW DOWN Read off a sheet of paper word for word Fiddle with things - its irritating! Use inappropriate language for your audience Panic 

36. In Summary… Most talks go according to plan But, you must actually plan unless you are very experienced You have the support of your audience Most common mistakes are avoidable The world won’t end if it does go wrong – just correct yourself and carry on

37. Thank you