2.02 Project_Kick_Off_Meeting SIx_ Sigma

Project Kick off Six sigma

1. 1
Project Kick Off Briefing
Cost Data Integrity Project
August 30, 2007

2. 2
Agenda
•Project Purpose & Scope
•Project Team & Timeline
•Project Organization
•Project Approach
•Project Deliverables
•Project Status
•Next Steps

3. 3
Project Purpose and Scope
•Address broken process with Project
Management System – Capturing Actual Costs
•Critical Project per CIO
•Data Capturing and Reporting Issues
•Different Data Streams:
–Timesheets
–Vendor Invoices
–Employee Expenses
•Scope of Project = IT Developmental Projects

4. 4
Project Team and Timeline
•Four full time SME – Subject Matter Experts
–Project Management System
–Process Improvement / Six Sigma
–System Administrative Support = 1 Person Budgeted
•Four Month Duration
•Three Important Sponsors:
–Chief Information Officer (CIO)
–Project Management Office
–CIO Governance Council

5. 5
Project Organization
Process
Improvement Team
Director, Project
Management Office
Chief Information
Officer
Secretary of Agency
• Works directly with other Project
Managers
• Meets weekly with PMO Staff
• Main project sponsor
• Directly supports the project
• Champion the project results
• Critical to getting solutions
implemented
• Final authority
• Sets overall agency policy

6. 6
Project Approach
•Six Sigma DMAIC Approach
–Design: Identify key inputs critical to the process
–Measure: Collect data and measure defects
–Analyze: Root causes of the problem
–Improve: Solutions to solve the problem
–Control: Reach higher sigma levels
•Include Milestone Reviews for Quality Control
•Training and SOP Documents probably will be
required

7. 7
Project Deliverables
•SIPOC Diagram = Map the Process
•Gantt Chart = Main Impacts on Costs
•Critical to Quality = Key Process Inputs
•Performance Standards = What to measure
performance against
•Attribute MSA = Reliability of Data
•Hypothesis Testing = What will work
•Control Charts = Visually monitor progress

8. 8
Project Status
•Team in place
•Preliminary Work
–Interviewing Targeted Projects
–Collecting and Reviewing System Data
–High Level Process Mapping (SIPOC)
–Project Selection Analysis
–Thought Process Map

9. 9
Next Steps
•Approval of Project Charter
•Finalize Project Plan and Schedule
•Initial Data Capture and Analysis
•Identification of Critical to Quality and
Operating Definitions
•Establish Baseline Performance Levels
•Solutions > Improve > Control

10. 10
Questions and Comments