200620 VE Group Leadership - Session 1 - SELF - FINAL.pptx

Group Leadership - Session 1

1. VE Group Leadership Session #1 – Self Russell Cummings www.shifft.com.au June 2020

2. Today What is leadership? What is your personal brand and purpose? Increasing personal productivity Next Steps

3. Shifft Leadership Model

4. Introductions Who’s who in the zoo?

5. What is Leadership?

6. Are they a good leader? Why?

7. Are they a good leader? Why?

8. Are they a good leader? Why?

9. What are the expectations that we have of Leaders here at VE Group? Exercise: In small groups, discuss what it means to be a Leader at VE and what expectations we have of each other as Leaders? 3-5 simple statements Examples: Honest and upfront On-time for meetings and calls

10. VE Group Leadership Expectations Integrity - Leads by example with honesty and respect Accountability – execution by doing what you say - following through and taking responsibility Communication – actively listens, set clear expectations and collaborates with their team Values – stays true to personal and company values Consideration - shows up mindful of their emotions and those around them Growth – to strive for improvement within the business and ourselves to reach our goals

11. Leadership Expectations Integrity - Leads by example with honesty and respect Accountability – execution by doing what you say - following through and taking responsibility Communication – actively listens, set clear expectations and collaborates with their team Values – stays true to personal and company values Consideration - shows up mindful of their emotions and those around them Growth – to strive for improvement within the business and ourselves to reach our goals

12. Our Leadership Performance Leadership Survey Results

13. VE Group Leadership Survey

14. Personal Brand What do you stand for?

15. Why is a Personal Brand important? Your current Personal Brand is what you are known for - so essentially it is: “What people say about you or your business when you are not around” Such as: They are a strategic thinker, they gets things done, they are always innovating, they sap energy from everybody Why is this important in the context of this business? “To be effective in business you need to play to you or your company’s personal brand”

16. What would you say each of these people’s or organizations Personal Brands are? Are they playing to their strengths for the benefit of their business? Why is a Personal Brand important?

17. What is your Personal Brand/Strength? I am known as…

18. Personal Brand Proposition

19. Exercise: What is your Personal Brand Build your personal brand by selecting 2 to 4 key words in each area that clearly define you. Develop a short descriptive statement that define each of your key words e.g. “INTEGRITY – honesty with myself and with others” Share with a neighbour Score current performance against each Brand element Rating: 1 =poor, 10 = excellent

20. Exercise: What is your Personal Brand Build your personal brand by selecting 2 to 4 key words in each area that clearly define you. Develop a short descriptive statement that define each of your key words e.g. “INTEGRITY – honesty with myself and with others” Score current performance against each Brand element Rating: 1 =poor, 10 = excellent Share with a neighbour

21. Better time management Improving personal productivity

22. OUR INFOGRAPHIC MAP TO IMPROVING YOUR PRODUCTIVITY

23. What happens if we don’t get everything done?

24. The Productivity Challenge Find an extra 8 hours in every week

25. MY TIME AUDIT MUST Do’s: Reduce wasted time on emails, web and social media Reduce amount of time with Team without reducing quality Increase time for strategy, marketing, sales and training Reduce hours worked Travel not included 10 hrs per week Productivity 45% chargeable Personal days ( excl weekends) 3 days

26.     The 8 hour challenge saga  ​ Key Areas ​ October2013 ​ March 2016 ​ April 2018 ​ Client Meetings & Prep ​ 21 ​ 23.6 ​ 19.2 ​ Skype calls with Clients ​ 8.2 ​ 10.3 ​ 9.7​ Emails, Web, Social Media ​ 13.4 ​ 5.3 ​ 2.8 ​ Communicate with Team ​ 9.4 ​ 4.1 ​ 1.6 ​ Marketing & Sales ​ 4.6 ​ 4.5 ​ 3.1​ Training ​ 2.4 ​ 2.2 ​ 2.3​ Strategy & Planning ​ 1.0 ​ 2.3 ​ 1.8 ​ Administration ​ 1.4 ​ 0.8 ​ 0.7​ Travel ​ 10 ​ 12 ​ 4.0 ​ TOTAL (hrs per week) ​ 71.4 ​ 65.1 ​ 45.2 ​   Changes: Saved 20 hours per week Revenue hasn’t fallen Productivity 64% v 45% chargeable 1 day per week less travel

27. This is the big change!   The 8 hour challenge saga  ​ Key Areas ​ October 2013 ​ March 2016 ​ April 2018 ​ Client Meetings & Prep ​ 21 ​ 23.6 ​ 19.2 ​ Skype calls with Clients ​ 8.2 ​ 10.3 ​ 9.7 ​ Emails, Web, Social Media ​ 13.4 ​ 5.3 ​ 2.8 ​ Communicate with Team ​ 9.4 ​ 4.1 ​ 1.6 ​ Marketing & Sales ​ 4.6 ​ 4.5 ​ 3.1​ Training ​ 2.4 ​ 2.2 ​ 2.3​ Strategy & Planning ​ 1.0 ​ 2.3 ​ 1.8 ​ Administration ​ 1.4 ​ 0.8 ​ 0.7​ Travel ​ 10 ​ 12 ​ 4.0 ​ TOTAL (hrs per week) ​ 71.4 ​ 65.1 ​ 45.2 ​ Life Balance ​ 0.0 ​ 1.8 ​ 9.2 ​

28. Lifting your Productivity 3 Key Factors

29. FOCUS

30. DISCIPLINE

31. CONTROL

32. TIME MANAGEMENT PYRAMID

33. Why are you poor at time management? Why are you a poor time manager?

34. ATTITUDE

35. LIFE BALANCE

36. DIET EXERCISE SLEEP

37. COVEY MATRIX 1 Trivia Social media Some Mail Some phone calls Pleasant actions Time Wasters Interruptions Some phone calls some mail Pressing Matters Popular Activities Meetings Reports Crises Pressing Problems Deadlines Build Relationships Planning Strategy Training Fitness Family Self 2 3 4 “The more time we spend on Quadrant #2 activities the less time we will spend in Quadrant #1” Chris Mason - Mindshop

38. COVEY MATRIX 1 Trivia Some Mail Some phone calls Pleasant actions Time Wasters Interruptions Some phone calls some mail Pressing Matters Popular Activities Meetings Reports Crises Pressing Problems Deadlines Build Relationships Planning Strategy Training Fitness Family Self 2 3 4 A B B C “The more time we spend on Quadrant #2 activities the less time we will spend in Quadrant #1” Chris Mason - Mindshop

39. MANAGE YOUR ENERGY B Priorities A Priorities

40. TIME MANAGEMENT PYRAMID

41. What are you doing with your time? WASTE WHAT?

42. SETUP A “4 THINGS” FRAMEWORK What are the 4 key areas of activity that you must focus on in your business to be successful?

43. MY DAILY ROSTER Client work Marketing & Sales Strategy & Planning Personal Growth

44. Exercise: Your 4 Things What are the 4 things that you must do to excel in your role?

45. STOP DOING MATRIX

46. Exercise: Stop Doing Matrix What will you stop doing? What should you delegate or outsource? What can you re-engineer?

47. TIME MANAGEMENT PYRAMID

48. Getting the Structure Right How will you manage the day-to-day?

49. POMODORO TECHNIQUE www.focusboosterapp.com or Pomodoro Time apps

50. A VIRTUAL ASSISTANT Online Employee with a specific skill set Engage them by Contract, Part-Time, Full-Time Contractors for projects: freelancer.com, elance.com, fiverr.com Employees: usually from Philippines, India or Eastern Europe but can be local See our website for a blog article on “ How to recruit a VA ”

51. USE YOUR PHONE Use your smartphone to take photos of the site, equipment, hazards, whiteboards and/or notes. Its quicker than typing it up and participants have better recall. You can add it quickly to internal systems like Asana

52. USE VIDEO & AUDIO INSTEAD OF EMAIL

53. AUDIO & VIDEO TOOLS

54. Getting away from email

55. Turn off Notifications

56. DON’T CHECK IT FIRST (OR LAST)

57. CHECK IT 3 TIMES PER DAY

58. SET UP “RULES”

59. MORE THAN 2 EMAILS IN THE CHAIN - CALL

60. MEETINGS

61. KEY TEAM MEETINGS Team Huddle – daily/ weekly, 5 to 15 minutes Transactional Catch up – daily or as required , 5 to 10 minutes Circuit Breaker – monthly, 15 to 20 minutes Performance Review – quarterly, 30 minutes

62. CIRCUIT BREAKER MEETING

63. EFFECTIVE MEETINGS & INTERNAL COMMUNICATION Effective meetings are driven by: Purpose Process Payoff

64. Tech Tools that work

65. WHAT IS YOUR CORE TECHNOLOGY?

66. BASIC PRINCIPLES

67. Leveraging Asana

68. Asana Top 10 Tips Put “everything” in Asana – no excuses – mobile + desktop versions Find which views work for you – List, Board, Timeline Add deadlines and due dates to keep you on track Use Project/Tasks/Sub-Tasks to organize your activities Set up Business and Personal Tasks Collaborate with others on joint activities Forward emails to Asana to create tasks Do NOT send tasks via email – add them to Asana Use templates for “repeatable projects” Open it first and plan your day

69. KEY AREAS OF YOUR ECOSYSTEM

70. THE PROCESS

71. My Ecosystem

72. THE ANALYSIS – CORE LINKAGES All apps work across my iPhone, iPad and iMac desktop

73. WHAT APPS ARE YOU USING IN EACH AREA?

74. Exercise: WHAT CHANGES WILL YOU MAKE? List 3 actions that you will commit to in order to improve your productivity?

75. Summary

76. TIME MANAGEMENT PYRAMID

77. MY DAILY ROSTER Client work Marketing & Sales Strategy & Development Team Management