2023-Quality Assurance Division-OPERATIONAL-PLANS.pptx

Office key result area

1. CY 2023 QUALITY ASSURANCE DIVISION OPERATIONAL PLANS

2.   SUMMARY OF TARGET ACTIVITES IN THE 2023 OPCR KRA Weight per  KRA Total No. of Target Activities in the OPCR   Implementation Month Remarks 1. Quality Assurance Framework Policies, Systems, & Processes (30%) 30 5 January, April, June, December No funding requirement: * Internal Quality Audit *MR ride on with REXECOM/MANCOM *Enhancement of SPI Tracking System *Downloading of Fund (Sub-ARO) for Division BEMEF Rollout 2. Assessment, Monitoring, & Evaluation (30%) 30 7 February, March, April, July, October, January 2024 *No funding requirement for April and October (1 st Q & 3rd-Q MEA, respectively) *Monitoring & Provision of TA re Division BEMEF Rollout (Sub-ARO) 3. Regulatory & Developmental Services to Schools (35%) 35 4 January to December *No funding requirement for evaluation and recommendation 4. Unit Performance (5%) 5 1 Monthly *No funding requirement for staff meetings TOTAL 100% 17

3. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVERAGE SCORE Suggested/ Target MOVs Q E T 1. Institutionalized a regional Quality Assurance – Monitoring and Evaluation (QA-M&E) and Assessment Frameworks, policies, systems and processes based on national standards and guidelines. 10% 5 - 91-100% of the activities were conducted 4 - 81-90% of the activities were conducted 3 - 71-80% of the activities were conducted 2 - 61-70% of the activities were conducted 1 - 60% & below of the activities were conducted 5 - Utilized 91-100% of the budget allocation 4 - Utilized 81-90% of the budget allocation 3 - Utilized 71-80% of the budget allocation 2 - Utilized 61-70% of the budget allocation 1 - Utilized 60% & below of the budget allocation 5 - Conducted within the scheduled date/s 4 - Conducted 3 working days after the scheduled date/s 3 - Conducted 6 working days after the scheduled date/s 2 - Conducted 9 working days after the scheduled date/s 1 - Conducted 12 working days after the scheduled date/s Completion Report Audit Report Memorandum Activity Matrix, Attendance Sheet List of Participants MR Minutes of Meeting SPI Tracking System Photo Documentation BEMEF Implementation Monitoring Tool PR KRA 1 : Quality Assurance Framework Policies, Systems, & Processes (30%)

4. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVERAGE SCORE Suggested/ Target MOVs Q E T 2. Ensured that systems and processes are utilized and services are effective and efficient in the delivery of quality basic education. 10% 5 - SPI Tracking System is being used with 91-100% functionality. 4 - SPI Tracking System is being used with 81-90% functionality. 3 - SPI Tracking System is being used with 71-80% functionality. 2 - SPI Tracking System is being used with 61-70% functionality. 1 - SPI Tracking System is being used with below 61% functionality. 5 - 91-100% of the School Performance Indicators were monitored 4 - 81-90% of the School Performance Indicators were monitored 3 - 71-80% of the School Performance Indicators were monitored 2 - 61-70% of the School Performance Indicators were monitored 1 - 60% & below of the School Performance Indicators were monitored 5 - Updated at least 20 working days after the end of the quarter 4 - Updated at least 25 working days after the end of the quarter 3 - Updated at least 30 working days after the end of the quarter 2 - Updated at least 35 working days after the end of the quarter 1 - Updated at least 40 working days after the end of the quarter SPI Tracking System Consolidated/ Generated Report Memorandum Monitoring Tool KRA 1 : Quality Assurance Framework Policies, Systems, & Processes (30%)

5. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVERAGE SCORE Suggested/Target MOVs Q E T 3. Ensured the proper implementation of initiatives and innovations (PPAs) for continuous improvement and sustainability. 10% 5 - BAR 1 indicators were completely and accurately monitored, consolidated, analyzed, and reported. 4 - BAR 1 indicators were monitored, consolidated, & analyzed. 3 - BAR 1 indicators were monitored and consolidated. 2 - BAR 1 indicators were monitored. 1 - BAR 1 indicators monitoring is in progress. 5 - 91-100% of the BAR 1 indicators were covered 4 - 81-90% of the BAR 1 indicators were covered 3 - 71-80% of the BAR 1 indicators were covered 2 - 61-70% of the BAR 1 indicators were covered 1 - 60% & below of the BAR 1 indicators were covered 5 - Submitted consolidated report at least 5 days before the deadline 4 - Submitted consolidated report at least 4 days before the deadline 3 - Submitted consolidated report at least 3 days before the deadline 2 - Submitted consolidated report at least 2 days before the deadline 1 - Submitted consolidated report at least 1 day before the deadline Quarterly BAR-1 Consolidated Report Memorandum KRA 1 : Quality Assurance Framework Policies, Systems, & Processes (30%)

6. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVERAGE SCORE Suggested/ Target MOVs Q E T 1. Implemented quarterly review (MEA) on the performance of RO/SDO for policy actions and plan adjustments. 15% 5 - Complete & accurate quarterly report for presentation & at least 1 policy recommendation within the calendar year 4 - Complete quarterly report for presentation & at least 1 policy recommendation within the calendar year 3 - Complete quarterly report for presentation & at least 1 policy recommendation within the calendar year is being reviewed 2 - Complete quarterly report for presentation & at least 1 policy recommendation within the calendar year is for review 1 - Complete quarterly report is for presentation 5 - Utilized 91-100% of the budget allocation 4 - Utilized 81-90% of the budget allocation 3 - Utilized 71-80% of the budget allocation 2 - Utilized 61-70% of the budget allocation 1 - Utilized 60% & below of the budget allocation 5 - Submitted the consolidated report 5 working days after the RMEA 4 - Submitted the consolidated report 6 working days after the RMEA 3 - Submitted the consolidated report 7 working days after the RMEA 2 - Submitted the consolidated report 8 working days after the RMEA 1 - Submitted the consolidated report 9 working days after the RMEA Quarterly MEA Consolidated Report with Findings, Analysis and Recommendations Memorandum BUR Attendance Sheet List of Participants Activity Matrix Completion Report Photo Documentation PR KRA 2 : Assessment, Monitoring, & Evaluation (30%)

7. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVERAGE SCORE Suggested/ Target MOVs Q E T 2. Enabled RO Units to use QAME results in determining employees’ Learning and Development needs. 10% 5- L&D activities conducted by the RO were provided with QAME Orientation, Debriefing, and Analysis of QAME Results. 4 - L&D activities conducted by the RO were provided with QAME Orientation and Analysis of QAME Results. 3- L&D activities conducted by the RO were provided with an Analysis of QAME Results. 2- L&D activities conducted by the RO were provided with QAME Orientation 1- L&D activities conducted by the RO were provided with QAME Link 5- 91-100% of the L&D activities were monitored and evaluated 4 - 81-90% of the L&D activities were monitored and evaluated 3- 71-80% of the L&D activities were monitored and evaluated 2- 61-70% of the L&D activities were monitored and evaluated 1- 60% or less of the L&D activities were monitored and evaluated 5 - Forwarded the QAME Results & Analysis 5 working days after the L&D activity 4 - Forwarded the QAME Results & Analysis 6 working days after the L&D activity 3 - Forwarded the QAME Results & Analysis 7 working days after the L&D activity 2 - Forwarded the QAME Results & Analysis 8 working days after the L&D activity 1 - Forwarded the QAME Results & Analysis 9 working days after the L&D activity List & Schedule of L&D Activities QAME Links QAME Results ( Form 3) Memorandum Transmittal letter Photo Documentation QAME Tool KRA 2 : Assessment, Monitoring, & Evaluation (30%)

8. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVERAGE SCORE Suggested/Target MOVs Q E T 3. Helped ensure that learners’ performance increases through implementation of relevant programs, activities, and projects 5% 5 - BAR 1 indicators were completely and accurately monitored, consolidated, analyzed, and reported. 4 - BAR 1 indicators were monitored, consolidated, & analyzed. 3 - BAR 1 indicators were monitored and consolidated. 2 - BAR 1 indicators were monitored. 1 - BAR 1 indicators monitoring is in progress. 5 - 91-100% of the BAR 1 indicators were covered 4 - 81-90% of the BAR 1 indicators were covered 3 - 71-80% of the BAR 1 indicators were covered 2 - 61-70% of the BAR 1 indicators were covered 1 - 60% & below of the BAR 1 indicators were covered 5 - Submitted consolidated report at least 5 days before the deadline 4 - Submitted consolidated report at least 4 days before the deadline 3 - Submitted consolidated report at least 3 days before the deadline 2 - Submitted consolidated report at least 2 days before the deadline 1 - Submitted consolidated report at least 1 day before the deadline Quarterly BAR-1 Consolidated Report Memorandum Monitoring Tool KRA 2 : Assessment, Monitoring, & Evaluation (30%)

9. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVE SCORE Suggested/ Target MOVs Q E T 1. Led in conducting proper assessment of public and private schools by counter checking SDO’s documentation of the schools’ compliance to requirements and standards of quality basic education, in order to provide sound basis for recommending to the RD the accreditation, establishment and/or recognition of the schools. 15% 5 - Applications of public & private schools were validated with a complete and accurate written report 4 - Applications of public & private schools were validated with an accurate but incomplete report 3 - Applications of public & private schools were validated with a complete but inaccurate report 2 - Applications of public & private schools were validated with an incomplete and inaccurate report 1 - Applications of public & private schools were validated with no report 5 - 91-100% of the applications were acted upon 4 - 81-90% of the applications were acted upon 3 - 71-80% of the applications were acted upon 2 - 61-70% of the applications were acted upon 1 - 60% & below of the applications were acted upon 5 - 5 working days upon evaluation of the application 4 - 6 working days upon evaluation of the application 3 - 7 working days upon evaluation of the application 2 - 8 working days upon evaluation of the application 1 - 9 working days upon evaluation of the application Inspection Report Memorandum Evaluation Report Travel Order Indorsement Approved SO KRA 3 : Regulatory & Developmental Services to Schools (35%)

10. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVE SCORE Suggested/Target MOVs Q E T 2. Recommended to the RD the establishment, separation, recognition, closure and accreditation of the public and private schools based on assessment of their compliance to requirements and standards of quality basic education. 10% 5- 91-100% of the recommendations were approved by the RD 4- 81-90% of the recommendations were approved by the RD 3- 71-80% of the recommendations were approved by the RD 2- 61-70% of the recommendations were approved by the RD 1- 60% or less of the recommendations were approved by the RD 5- 91-100% of the applications were acted upon 4- 81-90% of the applications were acted upon 3- 71-80% of the applications were acted upon 2- 61-70% of the applications were acted upon 1- 60% or less of the applications were acted upon 5 - 5 working days after validation of the application. 4 - 6 working days after validation of the application. 3 - 7 working days after validation of the application. 2 - 8 working days after validation of the application. 1 - 9 working days after validation of the application. Indorsement Permit Recognition Certificate Certification Memorandum KRA 3 : Regulatory & Developmental Services to Schools (35%)

11. OBJECTIVES % WEIGHT PER KRA/ OBJ ACTUAL RESULT AVE SCORE Suggested/ Target MOVs Q E T 3. Presented to the regional management committee an annual report on performance of private schools in the region in compliance to quality education standards to arrive at recommendations on further improving the quality of education in the region. 10% 5 - A complete and accurate Annual Report is submitted/ presented to the Regional MANCOM. 4 - An Annual Report is still being reviewed for completeness and accuracy 3 - An Annual Report is subject for review 2- An Annual Report is still being prepared 1- An Annual Report is subject for consolidation 5 - 91-100% of the indicators were captured 4 - 81-90% of the indicators were captured 3 - 71-80% of the indicators were captured 2 - 61-70% of the indicators were captured 1 - 60% & below of the indicators were captured 5 - Submitted on or before the 5th working day of December 4 - Submitted up to the 7th working day of December 3 - Submitted up to the 9th working day of December 2 - Submitted up to the 11th working day of December 1 - Submitted up to the 13th working day of December. Annual Report Memorandum KRA 3 : Regulatory & Developmental Services to Schools (35%)

12. OBJECTIVES % WEIGHT PER KRA/OBJ ACTUAL RESULT A VE SCORE Suggested/Target MOVs Q E T 1. Conducted monthly staff meeting to disseminate what transpired during MANCOM/REXECOM meetings and to plan and discuss activities for the month. 5% 5- 100% of the line items in the agenda were discussed 4- 95% of the line items in the agenda were discussed 3- 90% of the line items in the agenda were discussed 2- 85% of the line items in the agenda were discussed 1- 80% of the line items in the agenda were discussed 5- Twelve (12) staff meetings are conducted 4- Eleven (11) staff meetings are conducted 3- Ten (10) staff meetings are conducted 2- Nine (9) staff meetings are conducted 1- Eight (8) staff meetings are conducted 5 - Copy of the minutes of the meeting is available 5 days after the meeting 4 - Copy of the minutes of the meeting is available 6 days after the meeting 3 - Copy of the minutes of the meeting is available 7 days after the meeting 2 - Copy of the minutes of the meeting is available 8 days after the meeting 1 - Copy of the minutes of the meeting is available 9 days after the meeting Minutes of the Meeting Photo Documentation Attendance Sheet KRA 3 : Unit Performance (5%)

13. 13 SUMMARY OF PHYSICAL AND FINANCIAL TARGET ACTIVITES IN THE 2023 WFP A total of 9 Target activities to be uploaded in the PMIS for the four KRAs

14. 14 KRA Activities in the PMIS Allocated Funds Implementation Month Expected Output I. Quality Assurance Framework Policies, Systems, & Processes (30%) 1. Capability Building of Internal Quality Audit Team 49,620.00 April Trained Internal Quality Auditors II. Assessment, Monitoring, & Evaluation (30%) 2. Cap-B on the Utilization of Enhanced MEA Templates for SDOs (Batch 1) 81,000.00 March Terminal Report 3. Cap-B on the Utilization of Enhanced MEA Templates for RO-FDs (Batch 2) 30,000.00 March Terminal Report 4. Midyear RMEA-PIR 105,000 July Consolidated RMEA Report (For RO-FDs); Reviewed & Analyzed DMEA Reports 5. Year-End RMEA-PIR 105,000 January 2024 Consolidated RMEA Report (For RO-FDs); Reviewed & Analyzed DMEA Reports

15. 15 KRA Activities in the PMIS Allocated Funds Implementation Month Expected Output III. Regulatory and Developmental Services to schools Project NEB.STARS@QAD Version 2 (Private School Profiling and Creation of Database in the Cloud)-in 2 Batches Batch 1- Cagayan, Batanes, Tuguegarao City, City of Ilagan Batch 2-Isabela,Cauayan City,Nueva Vizcaya, Quirino , Santiago City 162,000.00 78,000.00 84,000.00 May Data Base of Private School Profile stored in the Cloud Ocular inspection to the request of public schools for establishment, conversion, separation, Implementation of SHS, and/or Additional Tracks/Strands 58,604.00 January to December Inspection Reports Ocular Inspection to the requests of Private schools for establishment, additional strands, renewal and/ or additional grade level, and recognition 70,000.00 January to December Inspection Reports IV. Unit Performance Purchase of Commonly-used supplies and equipment 178,776.00 March, June, Sept., December APP-CSE; PRs TOTAL 840,000.00

16. CALENDAR OF ACTIVITIES JANUARY 2023

17. CALENDAR OF ACTIVITIES FEBRUARY 2023 Note: Conduct of ocular inspection.

18. MARCH 2023 CALENDAR OF ACTIVITIES Conduct of evaluation and validation on regulatory services. Conduct of monthly staff meeting.

19. APRIL 2023 CALENDAR OF ACTIVITIES Conduct of evaluation and validation on regulatory services. Conduct of monthly staff meeting 1 st Quarter MEA

20. MAY 2023 CALENDAR OF ACTIVITIES

21. JUNE 2023 CALENDAR OF ACTIVITIES Conduct of evaluation and validation of Applications schools on regulatory services. Mid Performance Review. Monthly staff meeting

22. JULY 2023 CALENDAR OF ACTIVITIES Conduct of evaluation and validation of on regulatory services . Conduct of monthly staff meeting.

23. AUGUST 2023 CALENDAR OF ACTIVITIES Conduct of evaluation and validation on regulatory services. Monthly staff meeting.

24. September 2023 CALENDAR OF ACTIVITIES Conduct of evaluation and validation on regulatory services. Conduct of monthly staff meeting

25. October 2023 CALENDAR OF ACTIVITIES Conduct of evaluation and validation on regulatory services. Conduct of Monthly staff meeting. Conduct of 3 rd Quarter RMEA

26. November 2023 CALENDAR OF ACTIVITIES Conduct of evaluation / validation of the applications of schools on regulatory services. Conduct of Monthly staff meeting.

27. December 2023 CALENDAR OF ACTIVITIES Conduct of evaluation / validation of the applications of schools on regulatory services. Conduct of Monthly staff meeting.

28. January 2024 CALENDAR OF ACTIVITIES

29. Thank you .