2nd Technical Meeting IPA Convex 2024 - ICE BSD.pdf

ipa convex

1. 2
nd
EXHIBITORS TECHNICAL
MEETING
IPA CONVEX 2024

2. This Presentation should be distributed to
whomever in charge of all preparations for
The 48th IPA CONVENTION & EXHIBITION
eg.(Event Organizers, Contractors, Public
Relations, etc.)

3. GENERAL INFORMATION

4. LIST OF CONTENT
•GENERAL INFORMATION
•LIST OF PROGRAMS
•IPA TALKS CORNER
•CONVENTION DELEGATES & VISITOR PASS
•EXHIBITOR PASS
•F&B AREA
•FACILITIES
•OPERATIONAL
•EXHIBITOR COCKTAILS
•BEST BOOTH AWARDS
•BOOTH PROGRAM

5. GENERAL INFORMATION
Theme of IPA Convex 2024 :

“Gaining Momentum to Advance Sustainable Energy Security in Indonesia and the Region”

Konsep Acara :

Offline
Exhibition & Convention
14 - 16 May 2024
ICE BSD City - Tangerang
Hall 2, 3, & 3A
Operational Hours
VISITORS : 08:00 - 17:00
EXHIBITORS : 07.00 - 18.00
for Professionals and Students

6. GROUND FLOOR
FLOOR PLAN
•Nusantara Hall 1 & 2 :
Opening Ceremony, Convention, & Closing
Ceremony

•Nusantara Hall 3 :
- Technology Sessions (3 days)
- The Energy Night: A Dine to Remember
(only on 15 May, 18.00 WIB)*

•Hall 3A, 3 :
Exhibitions, Coworking Space, & Exhibitor’s
lounge and Meeting Room, dining area for
exhibitors

• 3A, 3, & 2 FOYER :
Entrance Tunnel, IPA Talk Corner, Green
Technology Groove,, Photowall, Main Exit Area

•Hall 2 :
Exhibitions, Youth @IPA Convex Showcase,
Fossil X Digitalization Showcase, Delegate
Lunch Area, SALT Restaurant, dining area for
exhibitors

•Outdoor Food Truck Area :
Public and Smoking Area

7. LOWER GROUND
FLOOR PLAN
Kalimaya 1
bp Indonesia Meeting
Room
Kalimaya 2
Pertamina Hulu Energi
Meeting Room
Kalimaya 3
Mubadala Energy
Meeting Room
•Kalimaya 1
bp Indonesia Meeting Room

•Kalimaya 2
PT Pertamina Hulu Energi Meeting
Room

•Kalimaya 3
Mubadala Energy Meeting Room

8. MEZZANINE
FLOOR PLAN
•Cendana 1 = Press Room
•Cendana 2 = PR Room
•Cendana 3 = Mushola Pria
•Cendana 5 = MedcoEnergi Meeting Room
•Cendana 6 = Baker Hughes Meeting Room
•Cendana 7 = ExxonMobil Indonesia Meeting Room
•Mezzanine Foyer = Salt All Day Dining Restaurant
•Existing Mushola = Mushola Wanita

9. 1ST FLOOR
FLOOR PLAN
Garuda 1 = Meeting Room Available
Day 1 = PT Eka Mulya Perkasa
Garuda 2 = CEO Holding
Garuda 3 = Business Forum for SKK Migas
& Migas
Garuda 5A = Asiaserv Meeting Room
Garuda 5B = Petronas Indonesia Meeting Room
Garuda 6A = Harbour Energy Meeting Room
Garuda 6B = SLB Meeting Room
Garuda 7A = TPC Judges
Garuda 7B = TPC Headquarters
Garuda 8AB = TPC Oral Presentation
Garuda 9A = TPC Oral Presentation
Garuda 9B = TPC Oral Presentation
Garuda 10 =
Day 1 = PT Pertamina Hulu Energi
Day 2 = Honeywell Indonesia
Garuda Main Hall 1 =
Day 1 = Students Meet CEO
Day 2 = ESC (Environment & Safety Committee)
Day 3 = ECC (Ethics and Compliance Committee)
Garuda Main Hall 2A = TPC Breakfast
Garuda Main Hall 2B = TPC Oral Presentation

10. EXHIBITION, SPONSOR, & PO HALL TEAM
Fika Dwipramadhany
Sales, Sponsor, &
PO Hall 3A
[phone]
[email protected]
Marbelle Ridaryanto
International Sales,
Sponsor, & PO Hall
[phone]
[email protected]
insert photo
here
Irma Dita
Sales, Sponsor, &
PO Hall 3
[phone]
[email protected]
Deantha Vreya Amiretta
Sales, Sponsor, &
PO Hall 2
[phone]
[email protected]
HALL COORDINATORS CONTACT

11. (Ticket Box 3.1)
ORGANIZER OFFICE
PO Hall 2, 3, & 3A
HALL COORDINATOR
OFFICE
HALL COORDINATORS OFFICE LOCATION

12. IPA CONVEX 2024
PROGRAM

13. List of IPA Convex 2024 Program
1.Opening Ceremony
2.Plenary Session
3.Technical Program
4.Technology Session
5.Exhibition
6.Fossils x Digitalization exhibition
7.IPA’s Talk Corner
8.The Energy Night: A Dine to Remember
9.Closing Ceremony
10.Road to Ipa Convex: Run & Walk
11.IPA Goes to Campus
12.Student Debate
13.Student Meets CEO
14.Student Meets IPA Board
15.Student Showcase
16.Student Visit

14. OPENING CEREMONY
IPA Convex 2024 will be officially opened by the Minister of Energy and Mineral
Resources of the Republic of Indonesia. Convention delegates, speakers, exhibition
participants, and professionals from the oil and gas industry will attend the event.
Time

Tuesday, 14 May 2024
09.00 - 10.00
Location

Nusantara Hall 1-2
Ground Floor
OPENING CEREMONY

15. ORAL AND POSTER PRESENTATION
FOSSIL X DIGITALIZATION PANEL
SESSION
CEO FORUM, PLENARY SESSIONS,
AND SPECIAL SESSIONS
CONVENTION CONVENTION
The plenary session invites government
officials, executives from global companies,
and principals from leading consulting firms
to discuss and seek solutions to current issues
in the oil and gas industry.
PLENARY SESSION TECHNICAL PROGRAM
It is a three-day knowledge-sharing forum for
industry professionals and university students
from around the world. More than 160 papers
will be presented in Oral Presentations &
Posters.
160+
Papers
8
Sessions

16. TECHNOLOGY SESSION
Expand your insights regarding the latest technology in
the oil and gas industry and its impact on exploration
and production processes, particularly in the
decarbonization process.
CONVENTION
Day 1: 13.00 - 15.25
Day 2: 9.30 - 14.05
Day 3: 9.30 - 11.55

Time & Day Location
Nusantara Hall 3
Ground Floor

FREE for PUBLIC
CONVENTION

17. IPA’S Talk Corner

IPA's Talk Corner is one of the programs in the IPA Convex 2024 event series
specifically designed to provide exhibitors and sponsors with the opportunity to
share insights, innovations, and recent achievements they have attained in the oil
and gas/energy world and other related industries, as well as to serve as a
platform to highlight the excellence of products, services, and solutions they offer
and simultaneously strengthen their brand image.


Time

Day 1: 12.40 - 15:00
Day 2: 09.00 - 15.00
Day 3: 09.00 - 14:00
Location

Foyer Hall 3,
Ground Floor
FREE for public
IPA’s TALK CORNER
Terms and Conditions:
1.Prioritized for exhibitors with booth sizes of 9sqm - 18sqm
2.Please fill out Form 19 in the Operational e-Form to book a slot for IPA's Talk Corner.

18. The Energy Night is part of the IPA Convex 2024 event series, a gala event that combines elegance with the
industry spirit to create an unforgettable experience. With the theme of Javanese Classic, the event also
features live performances by nationally renowned musicians as well as the announcement of the Best
Booth Competition winners.

Location: Nusantara Hall 3, Ground Floor
Day, Date: Wednesday, 15 May 2024
Time: 18.00 - 21.00
Special Performance: RAN
invitees only

THE ENERGY NIGHT:
A DINE TO REMEMBER

19. The Closing Ceremony marks the end of a series of inspirational and informative
activities at IPA Convex 2024. This event features exciting performances as well as a
moment for presenting the Best Paper Awarding. The event is open to all attendees.


Time

Thursday, 16 May 2024
14.00 - 16.00
Location

Nusantara Hall 1-2
Ground Floor

FREE for PUBLIC
CLOSING CEREMONY CLOSING CEREMONY

20. IPA GOES TO CAMPUS STUDENT DEBATE ROAD TO IPA CONVEX: RUN & WALK
COMING
SOON
COMING
SOON
DONE
Tuesday
6 Mar 2024

Date
Institut Teknologi
Bandung

Location
Wednesday
24 Apr 2024

Date
Universitas
Indonesia

Location
Sunday
28 Apr 2024
06:00 - 10:00
Date & Time
Summitmas
Building Sudirman
Location
PRE-EVENT PROGRAMS
IPA Goes to Campus is part of Youth @ IPA
Convex, which is a manifestation of concern for
the young generation in the oil and gas
industry.
The Student Debate at IPA Convex 2024 is an event
designed to encourage deep exchange of perspectives
among participants, shaping a generation that is critical
and passionate in facing the challenges of future energy.
As one of the pre-event activities, the Fun Run
10K & Walk 5K will be held once in the Car Free
Day area.
PRE-EVENT PROGRAMS

21. YOUTH @ IPA CONVEX - STUDENT MEETS CEOs
Hilmi Panigoro
President Director
Medco Energi
Krishna Ismaputra
Chairperson IPA Convex
Time

Tuesday, 14 May 2024
14.15 - 16.00
Location

Garuda Main Hall 1 A & B
FREE
Tan Sri Tengku Muhammad Taufik
President & Group CEO
PETRONAS
Moderator
Speakers
Nicke Widyawati
President Director
PT. Pertamina (Persero)

22. YOUTH @ IPA CONVEX - STUDENT MEETS IPA BOARD
Abdulla Bu Ali
IPA Board
Time

15 May 2024
10.50 - 12.00
Moderator
Speaker
Time

16 May 2024
09.00 - 10.10
Speaker
Malik M. Habir
IPA Convex Reception
Committee
Location

IPA’s Talks Corner
Foyer Hall 3, Ground Floor
FREE
Carole J. Gall
IPA Board
Location

IPA’s Talks Corner
Foyer Hall 3, Ground Floor
FREE
Najmiyah Sabil
IPA Convex Reception
Committee
Moderator

23. STUDENT
VISIT
A knowledge-sharing forum that lasts for three
days and invites industry professionals, technical
experts, and students from various countries
around the world.

It is a two-day knowledge-sharing forum for
industry professionals, technical experts, and
students from various countries around the
world. The event provides an opportunity for
students to showcase their technical work
through exhibitions.
STUDENT
SHOWCASE
YOUTH @ IPA CONVEXYOUTH @ IPA CONVEX

24. STUDENT VISIT SCHEDULE
Student Visit
&
Student Meets CEO or Student Meets IPA Board
Day 1 : 11:00 – 16:00

Day 2 : 08:00 – 12:00

Day 3 : 08:00 – 12:05

25. OPENING CEREMONY STUDENT VISIT - PARTICIPANTS
Universitas Program
Universitas Indonesia Geofisika
Institut Teknologi BandungFTTM & Geofisika
Universitas Pertamina Perminyakan
Universitas Brawijaya Geologi
Universitas Padjadjaran
Geologi
Geofisika
Universitas Trisakti Perminyakan
UPNYK Geologi
Total Students 450

26. OPENING CEREMONY STUDENT VISIT - ROUTE 1
Finish Tour Starting Point

27. OPENING CEREMONY STUDENT VISIT - ROUTE 2
Finish Tour Starting Point

28. OPENING CEREMONY STUDENT SHOWCASE - PARTICIPANTS
University Showcase
Institut Teknologi Sepuluh
Nopember
Sapuangin
Universitas Indonesia Sandbox
Universitas Pertamina Skyrone
Universitas Jenderal Soedirman3d Miniature Maps Geology Banyumas
Universitas Trisakti Miniature Rod Pump

29. IPA’S TALK CORNER
●REGULATIONS (BOOTH SIZE)
●SCHEDULE
●SHUFFLING FOR AVAILABLE TIME SLOT

30. IPA’S Talk Corner

IPA's Talk Corner is one of the programs in the IPA Convex 2024 event series
specifically designed to provide exhibitors and sponsors with the opportunity to
share insights, innovations, and recent achievements they have attained in the oil
and gas/energy world and other related industries, as well as to serve as a
platform to highlight the excellence of products, services, and solutions they offer
and simultaneously strengthen their brand image.


Time

Day 1: 12.40 - 15:00
Day 2: 09.00 - 15.00
Day 3: 09.00 - 14:00
Location

Foyer Hall 3,
Ground Floor
IPA’s TALK CORNER
Note:

1.Please fill out Form 19 in the Operational e-Form to book a slot for IPA's Talk Corner.

31. IPA’S Talk Corner

Terms & Conditions

1.Exhibitors with booth sizes ranging from 9 to 18 sqm are eligible to present
at the IPA Talk Corner first
2.subject to availability to turn into other exhibitors above 18 sqm
3.The Talk Corner is situated in the main exit area of the exhibition hall
(Foyer of Hall 3)
4.Presentations in the gangway area are strictly prohibited
5.Exhibitors must submit their presentation topics and speaker names before
April 16th, 2024
6.Please bring your presentation materials in PDF/PPT format on a flash drive
to the organizer on venue
7.Slots are allocated on a first-come, first-served basis
8.Each company is entitled to one 30-minute slot during the three-day event.
9.Please arrive 10 minutes before your scheduled slot to prepare
10.MC will be provided by the organizer, only for IPA’s Talk Corner


IPA’s TALK CORNER

32. IPA’S Talk Corner
Lokasi

Foyer Hall 3,
Ground Floor
IPA’s TALK CORNER LAYOUT DESIGN
Capacity: 24 seats
Free Standing: 24
LED:
Length: 4m
Height: 3m

Sound System: 2000 watt

33. IPA’S TALK CORNER SCHEDULE
Start Finish Duration
Day 1
14 May
Day 2
15 May
Day 3
16 May
09:00 09:30 0:30:00 - Hexagon
Student Meet IPA Board
with Carole J. Gall
(ExxonMobil Indonesia)
09:30 09:40 0:10:00 - Preparation
09:40 10:10 0:30:00 -
Brave Engineering Services
Technical SDN BHD
10:10 10:20 0:10:00 - Preparation Preparation
10:20 10:50 0:30:00 - Bell Geospace Indoturbine
10:50 11:00 0:10:00
Booked for Press Conference

11.00-12.00
Student Meet IPA Board
with Abdulla Bu Ali
(Mubadala Energi Indonesia)
Preparation
11:00 11:30 0:30:00 Institute Teknologi Bandung
11:30 11:40
0:10:00
Preparation
11:40 12:40 1:00:00 ISHOMA
12:40 13:10 0:30:00 PT. Supcon Technology EXS Synergy SDN BHD
Direktorat Jenderal - KPP
Minyak dan Gas Bumi
13:10 13:20 0:10:00 Preparation Preparation Preparation
13:20 13:50 0:30:00 SGS Tracon Industri WTAU
13:50 14:00 0:10:00 Preparation Preparation -
13:50 14:20 0:30:00 PT. Indo Riau Perkasa Cetco Energy Services -
14:20 14:30 0:10:00 Preparation Preparation -
14:30 15:00 0:30:00 YOKE Honeywell -

34. IPA’S Talk Corner
TERMS & CONDITIONS
FOR SHUFFLING METHOD
IPA’s TALK CORNER

1.Exhibitors with booth sizes ranging from 9 to 18 sqm are eligible to
participate first.
2.4 Time slots are available, all exhibitors are welcome to participate in IPA
Talk Corner
3.Please indicate your interest by raising your hands.
4.Upon the raising of hands by company representatives, kindly state your
company name
5.After the company names have been stated, we will enter them into our
system for random selection
6.We will randomly select your company using a spinning wheel.
7.The first company selected will have the opportunity to choose any
available slot
8.The selection method will adhere to the aforementioned conditions

35. IPA’S Talk Corner
CONTACT
PERSON
IPA’s TALK CORNER
1.Randhika Alam
phone: [phone]
email: [email protected]

2.Syiffa Najwa
phone: [phone]
email: syiff[email protected]

36. CONVENTION DELEGATES & VISITOR PASS
●CONVENTION DELEGATES PASS PRICE LIST
●ONLINE REGISTRATION
●HOW TO BOOK HOTEL AS DELEGATES
●REDEMPTION SCHEDULE
●REDEMPTION PASSES LOCATION ON ICE BSD

37. CONVENTION DELEGATES & VISITORS ID CARD

38. EARLY BIRD
PRICE
NORMAL
PRICE
PROFESSIONAL
DELEGATES

(Domestic, KITAS, KIMS Holders)
STUDENT*


(Domestic)
PROFESSIONAL
DELEGATES

(Overseas)
STUDENT


(Overseas)
IDR 6.500.000
IDR 7.450.000
-
IDR 400.000
IDR 11.000.000
IDR 12.000.000
-
IDR 1.740.000
Early Bird rate
applied until
21 April 2024
INCLUDE :
-Convention kit and lunch

NOTES:
-Available for individual and group purchases.
-The "student" price applies to undergraduate students. Must upload a photocopy of Student Card
and Statement Letter from the university in the registration process.
-Can attend the Opening Ceremony.
CONVENTION DELEGATE PASS
PRICE LIST

39. ONLINE REGISTRATION
Visitor & Convention Delegates Registration will be done by Online System and
end with ID exchange at the event as the closing of the registration process.
*Willing to book a
hotel? (Yes or No)
Visit
www.convex.ipa.or.id
Click Register/Login &
fill in the registration
form
Participants will receive an
email confirmation
Event ID-Pass
*Only available to Professional Delegates after completing the payment process.

40. HOW TO BOOK HOTEL ACCOMMODATION FROM A DASHBOARD
Go to "Hotel Partner”
menu to see our hotel
partners list
Visit
www.convex.ipa.or.id
Go to Personal
Dashboard once you
registered as a
Professional
Delegates
Choose your preferred hotel,
and use your registration
code for a special price.
Show your ID and
booking confirmation
email during hotel
check-in
*Only available to Professional Delegates after completing the payment process.

41. Insert your email Go to
convex.ipa.or.id and
click "Our Service"
menu & select "Hotel
Partner"

Log in using a
Professional
Delegate account
Select "Hotel Partner"
menu, choose your
preferred hotel, and use
your registration code for a
special price.

Show your ID and
booking confirmation
email during hotel
check-in

*Only available to Professional Delegates after completing the payment process.
HOW TO BOOK HOTEL ACCOMMODATION FROM A HOMEPAGE

42. REDEMPTION PASSES AND OPENING HOURS

CONVENTION DELEGATES REDEMPTION PASSES DETAILS
DAY DATE
ID
REDEMPTION
ADDRESS
Thursday -
Friday*
9 - 10 May 2024 10.00 - 17.00
Gedung Dyandra Promosindo
Jl. Gelora VII No. 15 RT 4 / RW 2
Gelora, Palmerah Selatan, Jakarta Pusat
10270

Sunday 12 May 2024 12.00 - 18.00

Indonesia Convention
Exhibition (ICE)
Nusantara Foyer
Jl. BSD Grand Boulevard No.1, Pagedangan,
Kec. Pagedangan, Kabupaten Tangerang,
Banten 15339


Monday 13 May 2024 12.00 - 20.00

Tuesday 14 May 2024 07.00 - 17.00

Wednesday 15 May 2024 07.00 - 17.00

Thursday 16 May 2024 07.00 - 12.00
Notes: *Only for Group Buying, Exhibitor & Sponsor by confirmation

43. DAY DATE
ID
REDEMPTION
OPENING
HOURS
ADDRESS
Tuesday14 May 202409.00 - 17.0010.30 - 17.00
Indonesia Convention
Exhibition (ICE) -
Nusantara Foyer
Jl. BSD Grand Boulevard No.1,
Pagedangan, Kec. Pagedangan,
Kabupaten Tangerang, Banten
15339



Wednesday15 May 202407.00 - 17.0008.00 - 17.00

Thursday16 May 202407.00 - 17.0008.00 - 17.00
VISITORS REDEMPTION PASSES DETAILS

44. LOKASI PENUKARAN ID PASS
@NUSANTARA HALL
Ticket Box
Redemption ID for
Delegates
Giant LED
&
Convention Gate
LOCATION ON ICE BSD
CONVENTION DELEGATES & VISITOR PASSES REDEMPTION
Self Redemption ID
for Visitors
Nusantara Hall Foyer
Ground Floor
ICE BSD

45. EXHIBITOR PASS
●ID CARD
●EXHIBITORS PASSES REDEMPTION SCHEDULE
●WORKING PASS
●VOUCHER
●REDEMPTION PASSES LOCATION ON ICE BSD

46. EXHIBITORS & WORKING PASS ID CARD

47. REDEMPTION PASSES AND OPENING HOURS

EXHIBITORS PASSES REDEMPTION SCHEDULE
DAY DATE HOURS ADDRESS
Thursday -
Friday
9 - 10 May 2024 10.00 - 17.00
Dyandra Promosindo Building
Jl. Gelora VII No. 15 RT 4/RW 2 Gelora,
South Palmerah, Central Jakarta 10270

Sunday 12 May 2024 12.00 - 18.00

Indonesia Convention
Exhibition (ICE)
Nusantara Foyer
Jl. BSD Grand Boulevard No.1, Pagedangan,
Kec. Pagedangan, Tangerang Regency, Banten
15339


Monday 13 May 2024 12.00 - 20.00

Tuesday 14 May 2024 07.00 - 17.00

Wednesday 15 May 2024 07.00 - 17.00

Thursday 16 May 2024 07.00 - 12.00
Notes: Please contact Hall Coordinator before redemption free ID / invitation.

48. WORKING PASS
REGULATIONS:
•Working passes can be collected on 12-13 May 2024 at ICE
BSD. location: Loading dock Hall 2, 3, dan 3a.

•Contractors without working pass are not allowed to enter
the venue

•Working passes are valid during:
–Set-up period : 12-13 May 2024.
–Breakdown period : 16 May 2024 (18.00 onwards)

•Contractors must bring personal ID cards (KTP/SIM).

49. EXHIBITOR PASS
ENTITLEMENT EXHIBITOR PASS
ADDITIONAL
EXHIBITOR PASS
(Payable)
NUMBER OF PASSES
9 m2 booth: 2 person
Based on exhibitor's
request Rp 500.000
(PAYABLE)
18 m2 booth: 4 person
27 m2 booth: 6 person
38 m2 booth: 8 person
> 45 m2 booth: 10 person
(FREE)
COFFEE BREAK √ √
LUNCH X X
TECHNICAL PROGRAM X X
PLENARY SESSION X X
1.Exhibitor Pass & Additional Exhibitor Pass holders are not entitled to attend
Plenary Sessions nor Technical Program.
2.Exhibitor Pass and Additional Exhibitor Pass holders are ONLY entitled for coffee
break during the 3 days of exhibition but NOT entitled for Lunch .

50. VOUCHER FOR ID
•If you have not registered the names for the Exhibitor
Pass, Additional Exhibitor Pass and Convention Participant
Pass (FOC) than your hall coordinator will give ID card
vouchers to the exhibitor’s person in charge. This
voucher is valid for on site registration.
•Voucher: Exhibitor Pass can be collected on 9-10 May
2024 at Dyandra Promosindo (with appointment).
•Voucher: Payable Additional Exhibitor Pass can be
purchased directly on 12-13 May 2024
at Ticket Box 3.1 (Ground Floor, ICE BSD).

51. LOKASI PENUKARAN ID PASS
@NUSANTARA HALL
Ticket Box Redemption ID
for Exhibitors
Giant LED
&
Convention Gate
LOCATION ON ICE BSD
EXHIBITOR PASSES REDEMPTION
Nusantara Hall Foyer
Ground Floor
ICE BSD

52. F&B AREA

●GROUND FLOOR
●EXHIBITORS DINING AREA
●MEZZANINE FLOOR

53. LAYOUT EXHIBITION 2,3,3A
LAYOUT GROUND FLOOR
DELEGATE LUNCH
Hall 2
SALT RESTAURANT
Hall 2
FOOD TRUCK AREA
Outdoor
GROUND FLOOR

54. BOOTH STAFF DINING AREA
EXHIBITOR
DINING AREA
BOOTH STAFF DINING AREA

55. LAYOUT EXHIBITION 2,3,3A
LAYOUT MEZZANINE FLOOR
PRAYING AREA

Cendana 3 : Men’s Mushola

ICE Mushola : Women’s Mushola
Mezzanine Floor
SALT DINING AREA
MEZZANINE FLOOR

56. FACILITIES
●FOOD TRUCK AREA
●REFRESHMENT AREA
●NETWORKING AREA
MEETING ROOM FOR EXHIBITORS,
COWORKING SPACE,
EXHIBITORS DELEGATE LOUNGE
●SHUTTLE BUS

57. FOOD TRUCK AREA
Location:
Paving Block (Exit Exhibition Area)
●Variety of food
●Open space & smoking area
Food Truck list :
1.Starbucks
2.Es teler 77
3.Indomaret/Alfamart
4.Chatime

*there will be confirmation of two more food
trucks

58. REFRESHMENT AREA

*All pictures above are illustration only. Subject to change

59. NETWORKING AREA
Co-working
Space
Meeting Room for
Exhibitors
Exhibitor &
Delegates Lounge
Located in between Hall 3A and 3 (Exhibition Area)
*All pictures above are illustration only. Subject to change

60. MEETING ROOM FOR EXHIBITOR
NETWORKING AREA

● Entrance access through the Exhibitor & Delegates Lounge.
● Capacity is for 10 people.
● The meeting room is 36 sqm, included standing TV 42’’ (HDMI Included),
standard chair, standard table, wastepaper basket
Entrance and Exit
through Exhibitor &
Delegates Lounge
*All pictures above are illustration only. Subject to change

61. Confirmed access for
exhibitors who
submitted Form 17
Meeting Room for Exhibitors - Important Information
First-come, first-served
system based on Form
17 submission
Our team will
contact you to
confirm your
meeting schedule
Meeting room is
not soundproof

62. WAKTU
HALL 3A
TUESDAY WEDNESDAY THURSDAY
14 15 16
08:00 - 09:00
OPENING CEREMONY
HALLIBURTON SLOT 1
09:00 - 09:30 PREPARATION PREPARATION
09.30 - 10.30 PT BAKRIE PIPE INDUSTRIES PT FUTURE PIPE
10:30 - 11:00 PREPARATION PREPARATION
11.00 - 12.00 GEOSOFTWARE SLOT 3
12:00 - 12:30 PREPARATION PREPARATION
12:30 - 13:30CONRAD ASIA ENERGY LTD TENARIS ASIASERV
13:30 - 14:00 PREPARATION PREPARATION PREPARATION
14:00 - 15:00 OBM DRILLCHEM HONEYWELL SLOT 5
15:30 - 16:00 PREPARATION PREPARATION PREPARATION
16:00 - 17:00 SLOT 3 SLOT 6 CLOSING CEREMONY
EXHIBITOR’S MEETING ROOM SCHEDULE
HALL 3

63. EXHIBITOR & DELEGATES LOUNGE
(NETWORKING AREA)
●Limited free coffee break facilities are available per day
●Access is restricted to exhibitor ID holders and convention delegates
only.
Entrance and Exit
from Hall 3A
Entrance and
Exit from Hall 3
NEW
*All pictures above are illustration only. Subject to change

64. CO-WORKING SPACE
NETWORKING AREA
●Seating capacity: up to 200 seats
●Access to food and beverage is available for purchase by the public
●Open to the public (Exhibitors, Visitors, Delegates)
Entrance and
Exit from Hall 3A
*All pictures above are illustration only. Subject to change

65. HOW TO BOOK THE SHUTTLE
HOW TO BOOK THE SHUTTLE
Submit
Your
Email
Select Your Shuttle
Route, Date, Time and
Click “Submit”
Check your email
to get your
‘Confirmation Letter
Booking Success’
Visit www.convex.ipa.or.id
and Click “LOGIN” Menu
Input Email and
Password
or Click “Forget Your
Password” Menu
Go to “Our Service”
Click Shuttle

66. HOW TO BOOK THE SHUTTLE
2
1
3
4
Confirmation letter booking success
HOW TO BOOK THE SHUTTLE
STEP 1. Click “Our Service” on the IPA Convex website www.convex.ipa.or.id
STEP 2. Select Your Shuttle Route to ICE.
STEP 3. Select Date
STEP 4. Select Time and then click “Submit”.

67. 1
2
3
IPA Convex Shuttle Map
1
st
ROUTE
FX Sudirman
1
*Kementerian ESDM
TO ICE BSD FROM ICE BSD
06:30 WIB 13.00 WIB
08:30 WIB 15.00 WIB
10:30 WIB 17.00 WIB
*13:00 WIB
*13:30 WIB
*14:00 WIB
2
TO ICE BSD FROM ICE BSD
07:00 WIB 13.00 WIB
09:00 WIB 15.00 WIB
11:00 WIB 17.00 WIB
*13:30 WIB
*14:00 WIB
*14:30 WIB

68. IPA Convex Shuttle Map
2
nd
ROUTE
2
1
3
Cilandak Town Square
1Pondok Indah Office Tower
TO ICE BSD FROM ICE BSD
06:30 WIB 13.00 WIB
08:30 WIB 15.00 WIB
10:30 WIB 17.00 WIB
*13:00 WIB
*13:30 WIB
*14:00 WIB
2
TO ICE BSD FROM ICE BSD
06:50 WIB 13.00 WIB
08:50 WIB 15.00 WIB
10:50 WIB 17.00 WIB
*13:20 WIB
*13:50 WIB
*14:20 WIB

69. IPA Convex Shuttle Map
3
rd
ROUTE
2
1
1St. Rawa Buntu




TO ICE BSD
FROM ICE
BSD
08:00 WIB 12:00 WIB
08:30 WIB 12:30 WIB
09:00 WIB 14:30 WIB
13:00 WIB 15:00 WIB
13:30 WIB 16:00 WIB
14:00 WIB 16:30 WIB
17:00 WIB

70. OPERATIONAL
●EVENT SCHEDULE
●SET-UP AND BREAKDOWN SCHEDULE
●OPENING HOURS FOR VISITORS & EXHIBITORS
●ENTRANCE GATE AND WAY TO ICE BSD
●FLOW IN AND OUT
●OFFICIAL PARTNER

71. EVENT SCHEDULE
● ICE - BSD

Hall 2, 3, 3A, & Nusantara Hall

Set Up : 12 & 13 Mei

Showdays : 14 - 16 Mei

72. SET-UP AND BREAKDOWN SCHEDULE
Hari & Tanggal
DATE
ACTIVITY
HALL 3A, 3, 2
Sunday, 12 May 2024 03.00 - 08.00 (AM)
Rigging Installation Only (minimum 1 meter) - Any
construction below rigging start on 10.00 AM
Sunday, 12 May 2024 10.00 - 22.00 Booth Construction Day 1 (Set-up)
Monday, 13 May 2024 10.00 - 22.00 Booth Construction Day 2 (Set-up)
Monday, 13 May 2024 17.00 - 22.00 Displayed Product Move-in (Set-up)
Monday, 13 May 2024 19.00 - 22.00 Electrical Testing (Set-up)
Thursday, 16 May 2024 17.00 - 19.00 Displayed Product Move-out (Dismantling)
Thursday, 16 May 2024 18.00 - 00.00 Booth Breakdown (Breakdown)

73. OPENING HOURS FOR VISITORS
Day 2 15 MAY 2024
Exhibition 08.00 - 17.0007.00 - 18.00
Open for
Public
Day 3 16 MAY 2024
Exhibition 08.00 – 17.0007.00 - 18.00 Open for
PublicClosing Ceremony14.00 – 17.0014.00 – 17.00
Day 1
14 MAY 2024
VISITORS EXHIBITORS ACCESS
Opening Ceremony08.30 - 10.00
07.00 - 19.30
BY
INVITATION
Exhibition 10.30 - 18.30
Open for
Public
Exhibition Cocktail in
Exhibitor’s Booth
16.30 - 18.3016.30 - 18.30
OPENING HOURS FOR VISITORS & EXHIBITORS

74. •GATE C
•Pintu Hotel Santika
ENTRANCE GATE AND WAY TO ICE BSD

75. ENTRANCE
EXIT
FLOW IN & FLOW OUT
Salt
Restaurant

79. EXHIBITOR COCKTAILS

80. Important Information Regarding Entertainment Activities:
●Entertainment activities within booths, including live music performances, are not
permitted throughout the event except during the designated exhibitor cocktail period.
Exhibitor Cocktail Details:
●Date: Tuesday, May 14, 2024
●Time: 4:30 PM - 6:30 PM (16.30-18.30 WIB)
Exhibitor Cocktail Entertainment:
●Entertainment slots are available for every 20 minutes during the cocktail period.
●Please inform your PO Hall if you wish to schedule entertainment for your exhibitor
cocktail event.
Eligibility for Entertainment:
●Entertainment is only available for Main Sponsors and Retail Sponsors who have a booth
at the event.
Food & Beverage:
●Exhibitors are welcome to serve any food or beverage during their designated exhibitor
cocktail period.
EXHIBITOR COCKTAILS

81. ●Live music performances must be in soft acoustic or minus-one format.
●A full band equipment is prohibited, including the instruments below:
electric guitar
electric drums
electric bass
percussions drum set
●The use of amplifiers is prohibited.
●Sound checks are required with the following time options:
Day 1: before exhibition opens
●Outside the slotted time, wireless microphones must be turned off (to avoid frequency interference)
EXHIBITORS COCKTAIL
SOUND RULES & REGULATION
Drum marching TimbalesDrum setElectric Guitar & Bass
Guitar With Amplifier

82. EXHIBITORS COCKTAIL
PERMITTED LIVE PERFORMANCE
ACOUSTIC LIVE PERFORMANCE

83. BEST BOOTH AWARDS

84. BEST BOOTH DESIGN

●CEO of Architectural Firm
●Chief Editor of Interior Design Magazine


BEST BOOTH CONTENT
●Communication Program Lecturer
●MICE (Meetings, Incentives, Conferences, and Exhibitions) Study
Program Lecturer
●Representative media informasi MICE (Meetings, Incentives,
Conferences, and Exhibitions)



2024 JUDGES

85. 1.No registration is required
2.Eligibility:
●Best Booth Design
Only exhibitors with special design booth design are eligible to participate
●Best Booth Content
All exhibitors are eligible to participate
3.Disqualification: Exhibitors found to be in violation of the rules and regulations or engaging in any form of
misconduct may be subject to disqualification from the Best Booth Awards.
4.The decision of the committee is FINAL and any form of correspondence shall not be entertained.
BEST BOOTH AWARDS
RULES & REGULATION

86. BEST BOOTH DESIGN

(Winners categorized based on
Participant Booth Size)
●Extra Large : ≥ 99 sqm
●Large : 66-98 sqm
●Medium : 25 – 65 sqm
●Small : <25 sqm
1
st
Place | 2
nd
Place | 3
rd
Place
BEST BOOTH CONTENT

(Winners categorized based on
Participant Booth Size)
●Extra Large : ≥ 99 sqm
●Large : 66-98 sqm
●Medium : 25 – 65 sqm
●Small : <25 sqm
1
st
Place | 2
nd
Place | 3
rd
Place
AWARDS CATEGORIES



FAVORITE BOOTH

Visitors Vote - 100% of total score

1 winner

87. BEST BOOTH AWARDS
EVALUATION CRITERIA
BEST BOOTH DESIGN BEST BOOTH CONTENT
Entries are to be judged on the below criteria:

●Safety Measures During the Entire Exhibition Period - 5% of
the total score
Booth compliance with rules and regulations, including HSE
elements during booth construction

●Aesthetics - 35% of total score
Façade & interior design, space utilization

●Appearance - 35% of total score
Innovation, Creativity, Imagination, and originality

●Basic Required Elements - 25% of the total score
The booth includes the company name, logo, product
information, and design features and booth components do
not extend beyond the marking (into the aisle)

Entries to be judged on the below criteria:

●Hospitality & Professionalism - 25% of the total score
Exhibitor's Friendliness, Interaction with Visitors, Booth
attendant attitude, and Hospitality

●Program & Booth Activities - 35% of the total score
Visitor's Enthusiasm & Crowd, Educating & Informative booth
program, Exhibitor Interactiveness, Merchandise / Giveaway /
Game, Accessible for Public

●Informative & Promotional Materials - 40% of the total score
Public accessibility to company information & innovative
Materials Programs, Promotions booth programs, Alignment with
IPA Convex Theme 2024

88. BEST BOOTH AWARDS
JUDGING PROCESS
Winners of Best Booth Awards are selected by professional individual expertise in related fields.
Judging criteria are meticulously reviewed and judged based on the announced judging criteria.
STAGE 1 | EVALUATION PERIOD
STAGE 2 | ANNOUNCEMENT AND RECOGNITION

● BEST DESIGN
For the Best Design category, the booth will be judged during construction, one day before the exhibition, all the way until the second
day of the event.
● BEST CONTENT
For the Best Content category, the booth will be judged from the first day until the second day of the event.
Winners are announced during The Energy Night : A Dine to Remember.


13 MAY - 15 MAY 2024, EXHIBITION HALL 3A,3 & 2
15 MAY 2024, NUSANTARA HALL 3

89. BOOTH PROGRAM
a.Rules & Regulations
b.Schedule
c.Conflicting schedules - spin wheel

90. ●
Booth Activity Regulations
●Exhibitors and their staff members may not conduct business or promotional activities
outside their allocated booth area
●Performances in the gangway area are prohibited
●Exhibitors and their staff members are prohibited from distributing any public materials
such as catalogs, brochures, flyers, or souvenirs outside of the booth area
●Entertainment activities in booths, including live music performances, are not allowed
except during the exhibitor cocktail period. (Tuesday, March 14 2024 from 16.30-18.30).

Please submit your Booth Programs Schedule on E-Operational Form 8 before 16 April
2024. Conflicting booth program schedules between neighbouring exhibitor booths will be
settled by drawing mechanism at the 2nd Technical Meeting

Companies that did not sent their representative during Booth Program Drawing will not be
able to choose new schedule if conflicted on the day of the

Booth Activity Slot:
●One slot equals thirty (30) minutes of the booth program
●A maximum of 2 (two) Booth Program Slots can be taken consecutively (1 hours).
●Exhibitors can sign up for a maximum of 2 consecutive booth program slots
BOOTH PROGRAM
GENERAL RULES & REGULATION
Any crowd-inviting activity with or without a sound system is
considered a booth program

91. BOOTH PROGRAM
SOUND RULES & REGULATION
Program
•To avoid sound clash, booth program must be
synchronized by time slot
•Conflict = Slots taken at the same time by
two or more adjacent exhibitors
•Backsound is allowed with maximum limit :
20dB.

92. ●Speaker volume must not exceed 60 dB from the booth’s borderline facing
into the gangway.
●Backsound is allowed with minimum limit 20dB

Speaker Position
●Maximum Height: The speaker must be positioned at a maximum height of
4.5 meters.
●Directional Angle: The speaker should be directed downwards at a 45°
angle and must not extend beyond the booth boundaries.
●Two-Story Booth Placement: For speakers located on the second level of a
two-story booth, they must be directed vertically downwards towards the
booth's interior.
●Restricted Usage: Speakers can only be used for booth program purposes
such as product demonstrations, interactive quizzes, and other forms of
entertainment.
BOOTH PROGRAM
SOUND RULES & REGULATION
Booth area
Gangway
Area

93. BOOTH PROGRAM
DRAWING MECHANISM
TOPICS
TOPICS
TOPICS
1)Exhibitors who have
returned form no 8 will be
recap by the organizer
2) If there are any conflicting booth
programs scheduled between
neighboring exhibitor booths, the
organizer has to shuffle through the
system

3) The organizer will input the name of the exhibitor who
has a schedule conflict on live and will be shuffled through
the system
4) This “ wheel drawing system” will spin randomly and stop
automatically at the name of the selected exhibitor. The
winner get to choose that time and the other exhibitor will
be shuffled to choose new time.
5) The organizer will inform the exhibitor the available slot
to choose that will not conflict with their neighbor.

94. BOOTH PROGRAM
DRAWING MECHANISM
If two neighboring booths have a conflict, the first
exhibitor selected will get their preferred schedule. The
spin will then continue for the other exhibitor in the
same time slot.
CONFLICTED BOOTH CONFLICTED BOOTH
If there are more than two conflicting booths, the first
exhibitor selected will get their preferred schedule, and
other booths can take that same slot as long as they are
not neighboring each other. The spin will continue for the
remaining conflicting exhibitors in the same slot
If there are conflicting booth programs scheduled for neighboring
exhibitor booths, the organizer will need to shuffle the schedule.
The spin will continue for other exhibitors with different time slots, and
so on, until all conflicts are resolved.

95. BOOTH PROGRAM
DRAWING MECHANISM
6) The organizer recaps and send to the
organizer for approval.

96. @ipaconvex_
@IPAConvex
Indonesian Petroleum Association
Indonesian Petroleum Association
convex.ipa.or.id
Indonesian Petroleum Association
ipaconvex