3 employee discipline

Discipline in the workplace is the means by which supervisory personnel correct behavioural deficiencies and ensure adherence to established company rules. The purpose of discipline is correct behaviour. It is not designed to punish or embarrass an employee.

1. Employee Discipline Foundation Course in Human Resource Management

2. Discipline & Employee Discipline Discipline – Expected and accepted behaviour within the organization Employee Discipline – behaviour expected by the employer or the organization.

3. Expected Behaviour Accepted Behaviour Employee Discipline

4. Employee Discipline Following Rules and Regulations Behave according to implied terms Behave according to expressed terms

5. Expressed Terms The terms specifically stated verbally or in writing in regard to the contract of employment

6. Expressed Terms These terms are found in Letter of Appointment Circulars Standing Orders Collective Agreements Provisions and relevant Acts (Shop & Office Act/Wages Board Ordinance)

7. Implied Terms They are not clearly mentioned, expressed or stated in writing The employee is expected to know them

8. Implied Terms Carrying out one’s duties and responsibilities effectively and efficiently Behaving well inside and outside the organization Following the orders of the superior Respecting the boss Protecting the good will of the organization

9. Types of Discipline Positive or Constructive Discipline Corrective or Punitive Discipline

10. Positive or Constructive Discipline Promoting “self-discipline” within the organization by educating all the employees on rules, regulations and standards

11. Positive or Constructive Discipline Educating employees on the objectives expected from those rules, regulations and standards

12. Positive or Constructive Discipline Obtaining the consent of all employees in amending existing rules and regulations and adding new ones.

13. Positive or Constructive Discipline This is also called preventive discipline

14. Constructive or Punitive Discipline Making employees disciplined by punishing those who violate the code of conduct. This is used as a preventive method of future violation of discipline

15. Constructive or Punitive Discipline Positive Approach Based on the idea that there is no bad human behavior Encouraging the positive behavioral patterns Promoting the ethical and lawful behavior inside the organization Constructive discipline

16. Constructive or Punitive Discipline 2. Sandwich Model

17. Constructive or Punitive Discipline 2. Sandwich Model Giving a critical feedback to someone to change his or her behavior without hurting his or her feelings To avoid defensive reactions from the recipient

18. Constructive or Punitive Discipline 2. Sandwich Model

19. Constructive or Punitive Discipline 3. Progressive Discipline Trying to correct the employees’ misbehavior using progressive methods rather than punishing them at once

20. Constructive or Punitive Discipline 4. Negative Approach Hot Stove Theory

21. Constructive or Punitive Discipline Negative Approach Hot Stove

22. Employee Misconduct Violating rules and regulations of the organization Breach of “expressed” or “implied” terms of the contract of employment An act done inside or outside the organization which has an impact on the smoothing functioning of the organization

23. Employee Misconduct “An act or omission that is in breach of expressed or implied terms and conditions of the employment which has an adverse bearing on the smooth functioning of the work place ”

24. Types of Misconduct

25. Minor Misconduct Acts of misconducts that do not result in severe disciplinary actions

26. Minor Misconduct Late attendance/tardiness

27. Minor Misconduct 2. Absenteeism

28. Minor Misconduct 3. Negligence of work/carelessness

29. Minor Misconduct 4. Not wearing uniforms or personal protective equipments (PPE)

30. Minor Misconduct 5. Refusal to work reasonable amount of overtime

31. Major Misconduct/Gross Misconduct Misconducts that result in server disciplinary actions including the termination as well

32. Major Misconduct/Gross Misconduct Insubordination Insubordination is the act of willfully disobeying your superior .

33. Major Misconduct/Gross Misconduct 2. False allegation against the superiors False accusations which don’t have a solid foundation

34. Major Misconduct/Gross Misconduct 3. Theft or misappropriation Stealing Using the properties of the organizations misappropriate.

35. Major Misconduct/Gross Misconduct 4. Assaulting or threatening another employee

36. Major Misconduct/Gross Misconduct 5.Using abusive language to address superiors

37. Major Misconduct/Gross Misconduct 7. Drunkenness of responsible officers while on duty

38. Disciplinary Procedure Preliminary Investigation Collecting materials Recording evidence Analysis evidence Deciding whether it is needed to do a proper inquiry

39. Disciplinary Procedure 2. Show cause or charge sheet Showing the mistakes committed Explaining the gravity of those mistakes Explaining the charges for those mistakes

40. Disciplinary Procedure 3. Receiving explanations Obtaining answers for the mistakes committed Obtaining reasons for the behaviour

41. Disciplinary Procedure 4. Accepting or rejecting explanation Analyzing the answers and explanations to see the validity Treating the answers and explanations based on their validity

42. Disciplinary Procedure 5. Domestic inquiry In depth analysis of the incident related to the disciplinary procedure Inquiry by the management from the employee accused He can either defend or accept

43. Disciplinary Procedure 6. Findings of the report The report is prepared by an independent and impartial person The report consists the findings on which the decisions can be made

44. Disciplinary Procedure 7. Taking disciplinary actions Depending on the gravity of the mistakes committed Higher the gravity more tight the punishment is

45. Types of Punishments/Disciplinary Actions Warnings – Verbal/Written

46. Types of Punishments/Disciplinary Actions Severe warning or last warning

47. Types of Punishments/Disciplinary Actions Fines (up to 5% of the salary and the deductions to be credited to employee welfare fund)

48. Types of Punishments/Disciplinary Actions Suspending (without pay for a definite period)

49. Types of Punishments/Disciplinary Actions Transfer

50. Types of Punishments/Disciplinary Actions Deferment of increments and promotions

51. Types of Punishments/Disciplinary Actions Demotion

52. Model Questions 1. What is misconduct?

53. Model Questions 2. Explain the purpose of preliminary investigation

54. Model Questions 3. What do you mean by “Minor Misconduct” in an organization? Give examples

55. Model Questions 4. Name the six steps involved in disciplinary procedure

56. Model Questions 5. Explain how you can improve discipline in an organization

57. Model Questions 6. List and explain the types of punishments

58. Thank you…!!!