4. Project Delivery System and Meeting.pptx

Project management

1. Level 5 Project Management Sky Star Engineering Training Centre Daw Saw Sandar Oo BE (Civil), ME (Transportation)

2. Project Objectives Scope Cost Time Quality Manage these or they will manage you.

3. Project Life Cycle Project Initiation Strategic management and project selection The project manager Managing conflict and the art of negotiation The project in the organization structure Project Planning Project activity and risk planning Budgeting, estimating costs and risks Scheduling Resource allocation

4. Project Life Cycle Project Execution Monitoring and information system Project control Project auditing Termination process, final report

5. Project Stakeholder

6. Project Participants Planning Team Construction Team Inspection Team Owner Developer Architects Designer Manager Project Manager Project Engineer Surveyor Supervisor Worker Internal inspector External inspector Local Authorities

7. The construction company organizational chart is a graphical depiction of the roles and structure of the organization. Using an organization chart, staffs and stakeholders can clearly recognize the operational relationships, so that they know how does the company work. Generally, a construction company contains basic function units including: HR, Purchasing, Project, Engineering, Financial, and Marketing department Procurement

8. Below are specific roles and responsibilities of each department: Project Department Project department is responsible for scheduling and managing for each project. The project manager needs to decide the budget, assign employees and their duties to complete the job, oversee the safety of workers. They need to make sure the construction work can be well completed according to the contract.

9. Purchasing Department Purchasing department’s main role is purchasing supplies and materials used in the projects and company daily needs. They need to compare among different suppliers and finding the items with correct prices and qualities.

10. Engineering Department In general, the engineering department is responsible for the planning of the construction project. This includes conducting surveys, engaging in research, analyzing results, planning the construction and supporting all technical issues during the project.

11. Human Resources Department The H&R department is responsible for staff recruitment and training, record keeping, compensation and benefits, insurance, and employee relations.

12. Financial Department The financial department is responsible for management of the company’s cash flow and ensuring there are sufficient funds available to meet the day to day payments.

13. Marketing Department The marketing department is responsible for market research, marketing strategy, sales, advertising, promotion, pricing, product development, and public relations activities.

14. Client Obligations and responsibilities The client organization will need to ascertain what the needs and objectives are that the project is aiming to satisfy and how the project fits in with their strategic objectives. To make decision to invest in a construction Prepare a project mandate

15. A sound project mandate will: Be driven by needs Be based on sound information and reasonable estimation Contain rational processes Be aware of risk associated Contain flexibility Maximize the scope of obtaining best value from resources Utilize precious experience Incorporate sustainability cost-effectively

16. Client Advisor The project sponsor can appoint an independent client advisor (also referred to as construction advisor or project advisor or independent client advisor) who will provide professional advice in determining the necessity of construction and means or procurement, if necessary.

17. A client advisor can assist with: Project mandate and business case development Investment appraisal Designing and planning for sustainability Understanding the need for a project Deciding the type of project that meets the need Generating an appropriate option Risk assessment Advising the client on the choice of procurement route Selecting and appointing the project team

18. Project Manager Project managers can come from a variety of backgrounds, but all will need to have the necessary skills and competencies to manage all aspects of a project from inception to occupation. The project manager, both acting on behalf of, and representing the client, has the duty of ‘providing a cost-effective and independent service, selecting, correlating, integrating and managing different disciplines and expertise, to satisfy the objectives and provisions of the project brief from inception to completion.

19. Duties of Project Manager Outline planning Detailed planning Team building Communication Co- ordinating activities Monitoring and control Problem resolution Quality control

20. Define scope of the project Identify stakeholders Identify resource and budget Manage the risk Manage the change Identify and track milestones Report project status

21. Responsibilities of Project Manager Responsibilities to management Responsibilities to project and team

22. Work programming Monitoring the progress on program Method statement Drawing keeping, registering and distribution Able to know the discrepancy of drawings To know the basic principles and practice of work Coordinating the different trades Capable to design simple parts and temporary work Project Engineer must be Project Engineer

23. Able to make alternative proposal Understanding the construction and chemical materials Having knowledge of requirement and ability of machinery To know the remedial and curing work Project Engineer must be

24. Category Qualification Experience ( Years) A M.E. Civil B.E. Civil 8 12 B M.E. Civil B.E. Civil B. Tech 4 9 12 C M.E. Civil B.E. Civil B. Tech 4 6 9

25. Able to read the drawings in conjunction with other relevant drawings To know specification, code, practice and manual To know limit Understanding the importance and precedence Skill in eye inspection of dimensions, level and verticality Inspector must be Inspector

26. Internal Inspector Category Qualification Experience ( Years) A B.E. B. Tech 6 9 B B.E. B. Tech AGTI, EGTI, Dip Tech 3 6 9 C B.E. B. Tech AGTI, EGTI, Dip Tech 2 4 6

27. External Inspector Category Qualification Experience ( Years) A M.E. Civil B.E. Civil 6 12 B M.E. Civil B.E. Civil 4 9 C M.E. Civil B.E. Civil 2 6

28. Traditional Construction Relationships Owner Architect/ Engineer General ( prime) Contractor Subcontractors Supplier Fabricators Contractual Relationship Field Observation Only Separate designer Single general contractor Numerous subcontractors Fixed price, unit price, guarantee maximum, or cost plus a fixed fee construction contract Negotiated professional fee for design service

29. Contract administration Job cost control Contract time and delay Test records and reports Acceptance of work Verify payments due Process change orders Contractor submittals Field engineering Documentation Safe job conditions Coordination of work Project closeout Owner Project Manager Design Department Construction Department Design Engineer Resident Project Representative General or Prime Contractor Subcontractors Suppliers Fabricators Client relations Project cost control Planning and scheduling Coordination of design Design criteria Change order approval Acceptance criteria Validity of changes Interpretations Review shop drawing Design related functions Observe final testing Acceptance inspection Delegation of Authority by the Project Manager during Construction Phase of a Project Working relationship One to one

30. Routing of Submittals in Construction.

31. Management Strategy

32. Negotiations Communication Meeting

33. Strategy Formulation Strategy Implementation Strategy Evaluation Mission, Vision, Plans and Decision Making. Right allocation, Focus, Leading SWOT analysis, Quality control

34. Meeting : Get together of individuals or persons with some plan is known as meeting. Where do we want to go? ( Purpose) How can we get there? ( Planning ) Who should be involved? ( People ) Which way are the best? ( Priority ) What do we set-up easiest? ( Process )

35. The meeting is the communication centre of every organization. It is a decision making body where the best prepared member’s ideas are accepted because such a member is more direct, thinks more quickly, and knows how to use effective communication method. The meeting displays a blending of a number of individual talents. The concept of performing individuals roles in the meeting format can lead to better decisions and prevent later problems. Meeting of the company take place between the members, directors, creditors or members and directors, or all of them.

36. Types of Meeting in Construction Project conceptual design meetings ( in house ) Project presentation meetings ( to potential client ) Project design meetings ( design/ construction interface ) Project “ kickoff” meetings ( in house project team) Project manager’s orgnisation or coordination meeting Project budget meetings for production Planning and scheduling meetings for project workload Value engineering meetings Etc……

37. Who should attend? Careful selection of those who will be in attendance is of vital importance to the success of the meeting objective. The types of persons and the specific parties represented at each type of meeting will vary somewhat depending upon the purpose of the meeting and the type of organization represents.

38. Handling Yourself At A Meeting First and most basic rules of conduct at a meeting is to become familiar with the meeting agenda. Some guideline- Determined who called the meeting. Find out the reason for the meeting. Understand the background of the subject. Establish your own position on the subject. Determine your goals or objectives before the meeting.

39. Importance of your image At the meeting Speak to others in a confident Objective way Never give the appearance of begging or patronizing your opponent.

40. Seating Advantage Seating position is seldom spoken of as having an influence on the outcome of a meeting. Yet its subtle psychological advantages are felt if not actually observed. A few brief suggestions that might allow you some advantage at the conference Sit at the opposite end of the meeting room table from or on the side closest to, the leader.

41. Leader encouragement Diversity of view point Legitimized disagreement and skepticism Idea generation versus idea evaluation Advantages and disadvantages of each solution New approaches and new people The Collective Thinking Problem

42. Meeting Management Aim Discuss Decide Delegate Develop

43. Meeting Management Befor e Meeting During Meeting After Meeting Agenda Mutual Discussion Priority choice Audience Meeting Minutes Assign and Delegate Space Next action point Implementation

44. Record The Meeting Minutes Record about the meeting that may include the purpose of the meeting, the place where celebrates, time, attendees, the contents, dispensation and so on.

45. Progression of Work Date - 12 Feb 2018 Time - 10 : 30 AM Location - Conference Room (A) Minute Taker - Ms. Thandar Time Keeper - Ms. Cho Zin Meeting Created By : Mr. Linn Mg Type of Meeting : Negotiation to develop the project Facilitator : Mr. Linn Mg Meeting Minutes Format

46. Sr.No Name Official Position Department Sing 1. Mr. Htut Khaung CEO Htut Construction Group Chairman   2. Mr. Shein Project Manager Project Management Team   3. Ms. Htet Htet Wint Director Board of Director   4. Mr. Soe Min Htut Director Board of Director   5. Ms. Naw Eh Shee Assistance Director Board of Director   6. Mr. Moe Myint Site Engineer Construction Team   7. Mr.Hein Htun Inspector Project Management Team   8. Mr. Min Naing Contractor Construction Team   9. Ms.Khin Khin Thwe Consultants Consultant Team   Attendees present ­

47. Gender Differences in Communication Talk about major events Tell the main point Are more direct Are comfortable with silence Concentrate on the words spoken Sidetrack unpleasant topics Talk about daily life Provide details Are more indirect Are less comfortable with silence Concentrate on nonverbal cues and paralanguage Focus on unpleasant topics

48. The importance of Listening 70% of a manager’s job is spent communicating Of that time 9% is spent writing 16% is spent reading 30% is spent speaking 45% is spent listening

49. Listening Skills Stop talking and listen Show the speaker you want to listen Empathize with the speaker Don’t ask excessive questions Remove distractions Keep an open mind Use appropriate nonverbal cues Let the other person finish speaking Try to understand what the other person means

50. Negotiation Guideline Keep the objective in mind Adjust your end to suit your means. Exploit the line of least resistance. Take an approach that offers alternative objectives. Keep your plan adaptable to changing circumstances Do not put your weight behind and approach while your opponent is on guard. Do not renew an attack along the same lines or in the same form after it has failed once.

51. Well Educated Well Trained Well Organize Well focus the goal

52. Thank You … For Your Time and Interest!