4.-Self-Management.pptx self management subject

Self management

1. EDM 205 COLEGIO DE LA PURISIMA CONCEPCION The School of the Archdiocese of Capiz Roxas City, 5800, Philippines www.purisima.edu.ph SCHOOL OF GRADUATE STUDIES Lesson 4: SELF-MANAGEMENT .

2. SELF- MANAGEMENT Source: NEAP Regional and Division Supervisors Leadership Program

3. Terminal Objective DEPARTMENT OF EDUCATION At the end of the session, the participants should be able to e nhance their resiliency, sensitivity, and compassion in meeting challenges in the workplace ;

4. Enabling Objectives DEPARTMENT OF EDUCATION demonstrate self-management skills ; identify factors that contribute stress in the workplace; cope and manage stress ; and demonstrate understanding in managing conflict

5. Activity 1:My Role, My Task, My Activities DEPARTMENT OF EDUCATION ROLES/TASK S /ACTIVITIES NO. OF HOURS SPENT

6. Activity 1 DEPARTMENT OF EDUCATION Priority ROLES/TASKS/ ACTIVITIES NO. OF HOURS SPENT Right No. of hours to spend Result

7. SELF - MANAGEMENT DEPARTMENT OF EDUCATION “It is t he ability to make wise choices to achieve a fruitful and joyous life.” Author Unknown

8. What is Self-management? DEPARTMENT OF EDUCATION Management deals with motivation, planning, goal setting, calculating resources, controlling, regulations etc. according to a task. Self has a double meaning: the self as an autonomous actor or manager (not outside) and as a target of management.

9. SELF-MANAGEMENT DEPARTMENT OF EDUCATION strategic technique for efficient and successful planning and self-regulation gaining autonomy (link to empowerment) integrated self-actualization (link to identity)

10. SELF MANAGEMENT SKILLS DEPARTMENT OF EDUCATION Based on what you know about yourself, select three self-management skills for improvement. Can make important decisions independently Can meet deadlines/timelines Get along with customers Dependable Work under stress/pressure Imaginative Precise Committed to highest quality of work Motivated Responsible Flexible Efficient Positive attitude Mood Patience Loyal Thorough Organized Certain Swift learner Dedicated Accountable Resiliency Works quickly

11. SELF MANAGEMENT SKILLS DEPARTMENT OF EDUCATION On your journal/notebook do the following to address your self management skills that needs to be improved GOAL Objectives Considerations Evaluation Write the Goal Outline Steps to achieve Accountability Stumbling Block Timeframe Goal Achieved Success Described

12. SELF MANAGEMENT SKILLS DEPARTMENT OF EDUCATION SELF MONITORING AND EVALUATION S pecific Am I being specific about the self-management skill I want to improve? M easurable Have I identified clear steps that I can monitor and check off ? Have I set the times for measuring and reflection? A ction-oriented How will I track my progress? R ealistic Am I committed to working on this self-management skill? Is this approach realistic? T imeframe Have I identified an adequate amount of time to improve this self-management skill? S tumbling blocks What things might get in the way of improvement? Are there things I should pay attention to in order continue to improve?

13. Important Steps of Self-management DEPARTMENT OF EDUCATION

14. Setting Goal DEPARTMENT OF EDUCATION SMART (Doran, 1981) S – specific :A specific goal may answer the five (5) “W” questions. M – measurable: A goal that answers the questions How many? How much? How will I know? A – attainable: How can the goal be accomplished? R – relevant: Is it worthwhile? Is it the right time?... T - timely: When? What can I do today? In 6 weeks? E – evaluate: Evaluating the progress in a day to day basis. R – re-evaluate: Determine/identify the positive and negative effect.

15. Calculating resources and barriers DEPARTMENT OF EDUCATION The individual has to weigh up resources such as time, money, social support and resolve practical problems. Weighing up resources and barriers can also influence the motivation and which goals are chosen (e.g. list of pro’s and contra’s).

16. Effective planning of work process DEPARTMENT OF EDUCATION The individual develops a sort of work plan as well as a realistic timetable having regard to the resources available and the existing barriers.

17. Keeping motivational balance DEPARTMENT OF EDUCATION To achieve this, the individual requires patience and stamina as well as constant motivation.

18. SELF MANAGEMENT SKILLS DEPARTMENT OF EDUCATION DO IT NOW DECIDE WHEN TO DO IT DELEGATE IT DUMP IT NOT URGENT IMPORTANT URGENT NOT IMPORTANT

19. DEPARTMENT OF EDUCATION

20. SITUATION 1 DEPARTMENT OF EDUCATION You accepted several jobs all due by the middle of the week. You did not pay attention to the due dates, just the money that you would make if you took all the work. Now you are in a pickle and have to work the next three days and nights as well as the weekend to make all the deadlines. You know you made decisions to accept the work rather impulsively and want to change that behavior. What is your solution?

21. SITUATION 2 DEPARTMENT OF EDUCATION You are working on a job that is due by tomorrow at 3:00 pm. It is 11:00 am and you are sort of behind, but you decide to take a break and catch up with your friends on face book. The next thing you know it is 7:00 pm and you have not worked on the job, still due tomorrow. You think to yourself – this social networking is addictive and when I start, I cannot stop – I need to change this behavior. What is your solution?

22. SITUATION 3 DEPARTMENT OF EDUCATION Lately you have been feeling overwhelmed, overtired, and behind both family and work wise as well as personally. You have been trying to evaluate why this feeling is constantly present and have come to believe that it may be because you cannot say no to a request for work, someone’s need for help or an invite for some fun. You recognize that this feeling has been present for a while and is substantially affecting your work. You want to change the behavior. What do you do?

23. SITUATION 4 DEPARTMENT OF EDUCATION You have been asked to produce some work that is complex and involves a lot of graphic design. You are worried about doing it right as you know it could lead to other opportunities. However, the stress and anxiety you are feeling is getting in the way of getting the work done. You started, but now you feel stuck, not sure how to proceed. You want to change the behavior. What do you do?

24. DEPARTMENT OF EDUCATION

25. DEPARTMENT OF EDUCATION EFFECT OF PROPER SELF MANAGEMENT TO THE WORKPLACE

26. DEPARTMENT OF EDUCATION MANAGE STRESS MANAGE CONFLICT

27. STRESS AND CONFLICT MANAGEMENT DEPARTMENT OF EDUCATION

28. OBJECTIVES DEPARTMENT OF EDUCATION Identify factors that contribute to stress in the workplace; Cope stress in the workplace; Manage conflict in the workplace

29. STRESS MANAGEMENT DEPARTMENT OF EDUCATION FEEL LIKE LOSING IT!

30. Activity 2 DEPARTMENT OF EDUCATION STRESS TOLERANCE TEST

31. DEPARTMENT OF EDUCATION

32. What/Who Causes us stress? DEPARTMENT OF EDUCATION

33. What Makes Something Stressful? DEPARTMENT OF EDUCATION situations that have strong demands situations that are imminent life transitions timing (e.g., deviation from the “norm”) ambiguity desirability controllability

34. Signs of Stress DEPARTMENT OF EDUCATION

35. Signs of Stress DEPARTMENT OF EDUCATION

36. Distress DEPARTMENT OF EDUCATION manifests itself in a chronic or ongoing stress that begins to hinder your everyday life and stops you from completing tasks that you need to undertake.

37. Distress DEPARTMENT OF EDUCATION continuous experience of feeling overwhelmed, oppressed, and behind in our responsibilities. the all-encompassing sense of being imposed upon by difficulties with no light at the end of the tunnel.

38. Eustress DEPARTMENT OF EDUCATION a type of mild stress that people experience on a regular basis (short period) inspires and propels a person to complete a given task or goal e nhances and improves cognitive brain function (mild bouts)

39. Eustress DEPARTMENT OF EDUCATION positive and beneficial provides us with energy and motivation to meet our responsibilities and achieve our goals

40. How many hats do you wear? DEPARTMENT OF EDUCATION Personal Work related Others

41. PERSONAL DEPARTMENT OF EDUCATION

42. WORK-RELATED DEPARTMENT OF EDUCATION

43. MANAGING STRESS DEPARTMENT OF EDUCATION Live with an attitude o f gratitude . Be grateful for what you have.

44. MANAGING STRESS DEPARTMENT OF EDUCATION BE ORGANIZED

45. Change Your Attitude DEPARTMENT OF EDUCATION

46. Be Realistic DEPARTMENT OF EDUCATION Set practical goals for dealing with situations and solving problems. Develop realistic expectat ions o f yourself and others.

47. Learn to say "no." DEPARTMENT OF EDUCATION Learn to pick and choose which things you will say "yes" to and which things you will not.

48. Slow Down DEPARTMENT OF EDUCATION and cut down on the number of things you try to do each day, particularly if you do not have time for them or for yourself.

49. Relax and Have Fun DEPARTMENT OF EDUCATION Do something enjoyable that can make you relax.

50. Find a Support System DEPARTMENT OF EDUCATION Find someone to talk to about your feelings and experiences

51. STRESS MANAGEMENT PLAN DEPARTMENT OF EDUCATION

52. Next Steps DEPARTMENT OF EDUCATION Try to change the way you appraise a situation to make it less stressful. Remember: stress is normal but watch out for symptoms of stress. Use coping skills/ways to reduce stress Practice relaxation techniques.

53. 5 MINUTE A DAY RELAXATION

54. STRESS MANAGEMENT DEPARTMENT OF EDUCATION

55. CONFLICT MANAGEMENT DEPARTMENT OF EDUCATION Conflict difference between two or more persons or groups characterized by tension, disagreement, emotion or polarization , where bonding is broken or lacking.

56. Workplace Conflict DEPARTMENT OF EDUCATION will result in a loss of productive employee c ould result in administrative/ civic litigation a personal liability of managers and supervisors

57. How to Resolve/Avoid Conflict DEPARTMENT OF EDUCATION Manage Identify Opportunities Meet Challenges Head–On Communicate Pay attention to the people

58. Key Responsibilities DEPARTMENT OF EDUCATION   Be a positive force/influence Communicate Effectively Uphold Performance Standards Model Appropriate Workplace Conduct Filter issues to determine what needs to be raised with management

59. Key Responsibilities DEPARTMENT OF EDUCATION I dentify Opportunities Nip it in the bud! Ears and eyes open Look for the real issues Beware of motives Objects in the mirror are closer than they appear!

60. Communication DEPARTMENT OF EDUCATION Two-way process Skill Clear Timely Effective Consistent Personal Positive Respectful Motivational

61. DEPARTMENT OF EDUCATION “Successful leaders need to remember that establishing the right environment isn’t part of the job. It is the job.”

62. Conflict Escalation DEPARTMENT OF EDUCATION