41. Kamran Beg - Communication & its elements.pptx

Comm

1. P a p e r - C o m p u t e r E d u c a t i o n Presented by - Kamran Beg. Roll no. - 237139040041. B.Ed. 2nd year (2022-24) Submi tt ed to - Dr. Pratibha Sagar ma'am.

2. The Essential Elements of Effective Communication

3. E f f e c t i v e c o mm u n i c a t i o n i s e ss e n t i a l f o r s u c c e s s i n a n y o r g a n i z a t i o n . I t i n v o l v e s a c t i v e li s t e n i n g , c le a r a r t i c u l a t i o n , a n d empathy . This presentation will explore t h e k e y e l e m e n t s o f e f f e c t i v e c o mm u n i c a t i o n a n d p r o v i d e p r a c t i c a l t i p s f o r i m p r o v e m e n t . Introduction

4. Communication

5. Process of C o m m u n i c a t i o n Communications is a continuous process that mainly involves three e l e m e n ts v i z . s e n d e r, m ess a g e, and receiver. The elements involved in the communication process are e x p l a i n ed i n d e t a i l:

6. The sender or the communicator generates the message and conveys it to the receiver. He is the source and the one who starts the communication.

7. It is the idea, information, view, fact, feeling, etc. that is generated by the sender and is then i n tended to be communicated further.

8. The message generated by the sender is encoded symbolically such as in the form of words, pictures, gestures, etc. before it is being conveyed.

9. Media It is the manner in which the e nc o d ed m ess a ge i s t r an s m it t e d . T h e m ess a ge m ay b e t r an s m it t ed o r al l y or i n w r it i n g . T h e m ed i u m of communication includes telephone, internet, post, fax, e- m a i l , e t c . T h e ch o i ce o f m ed i u m i s d e c i d ed b y t h e s e n d er

10. Decoding It is the process of converting the symbols e nc o d ed b y t h e s e n d e r . A f t er decoding the message is r e cei v ed b y t h e r e cei v e r .

11. H e i s t h e p e r son w ho i s l a st i n t h e chain and for whom the message was sent by the sender. Once the receiver receives the message and understands it in proper perspective and acts according to t h e m ess a g e , o n l y t h e n t h e p ur p o se o f c o m m un i c a t i on i s s u cces s f u l .

12. F eedba c k Once t h e r e ce i v er con ƒ r ms t o t h e sender that he has received the message and understood it, the process of communication is complete.

13. N oise It refers to any obstruction that is caused by the sender, message or receiver during the process of communication. For example, bad t e l e p ho n e encoding, con n e c t i o n , faulty f aulty d e c o di n g , inattentive receiver, p oor un d e r s t and i n g o f m ess a g e due t o inappropriate p r e j ud i ce or g estu r e s , e t c .

14. Clarity of Message C l a r i t y i s c r u c i a l i n c o mm u n i c a t i o n . U s e s i m p l e l a n g u a g e a n d s t r u c t u r e y o u r m e ss a g e l o g i c a ll y . A v o i d j a r g o n a n d a m b i g u i t y . E f f e c t i v e c o mm u n i c a t i o n r e q u i r e s t h e s e n d e r t o c o n v e y t h e message in a way that is easily understood b y t h e r e c e i v e r .

15. A c t i v e li s t e n i n g i s a f u n d a m e n t a l a s p e c t o f effective communication. It involves giving f u l l a t t e n t i o n t o t h e s p e ak e r , a s k i n g c l a r i f y i n g q u e s t i o n s , a n d p r o v i d i n g feedback. This fosters understanding and promotes a collaborative environment. Activ e Listening

16. Nonverbal cues such as body language and facial expressions play a significant r o l e i n c o mm u n i c a t i o n . T h e y c a n c o n v e y e m o t i o n s , a t t i t u d e s , a n d i n t e n t i o n s . U n d e r s t a n d i n g a n d u s i n g n o n v e r b a l c u e s e f f e c t i v e l y e nh a n c e s t h e o v e r a ll c o mm u n i c a t i o n p r o c e ss . Nonverba l Communication

17. E m p a t h y a n d e m o t i o n a l i n t e lli g e n c e a r e e ss e n t i a l f o r b u il d i n g r a pp o r t a n d t r u s t . U n d e r s t a n d i n g o t h e r s ' p e r s p e c t i v e s , s h o w i n g e m p a t h y , a n d m a n a g i n g emotions contribute to effective c o mm u n i c a t i o n a n d p o s i t i v e r e l a t i o n s h i p s . Empathy and Emotional Intelligence

18. Feedback and Adaptability R e c e i v i n g a n d p r o v i d i n g c o n s t r u c t i v e f ee d b a c k i s c r u c i a l f o r i m p r o v e m e n t . B e i n g o p e n t o f ee d b a c k a n d a d a p t i n g c o mm u n i c a t i o n s t y l e b a s e d o n t h e a u d i e n c e ' s n ee d s a r e k e y e l e m e n t s o f e f f e c t i v e c o mm u n i c a t i o n .

19. Understanding and respecting cultural differences is vital in a diverse workplace. Awareness of cultural nuances and customs can prevent misunderstandings and promote inclusive communication.

20. E f f e c t i v e c o mm u n i c a t i o n s k ill s a r e e ss e n t i a l f o r c o n fl i c t r e s o l u t i o n . I t i n v o l v e s active listening, expressing concerns c le a r l y , a n d s eek i n g m u t u a ll y b e n e fi c i a l s o l u t i o n s . A dd r e ss i n g c o n fl i c t s constructively fosters a positive work environment. Conflict Resolution

21. Consistency and Transparency C o n s i s t e n c y i n c o mm u n i c a t i o n b u il d s t r u s t and credibility. Transparency in sharing i n f o r m a t i o n a n d d e c i s i o n s f o s t e r s a c u l t u r e o f o p e nn e s s a n d h o n e s t y . C o n s i s t e n t a n d t r a n s p a r e n t c o mm u n i c a t i o n p r o m o t e s a positive organizational environment.

22. E f f e c t i v e c o mm u n i c a t i o n i s a c o r n e r s t o n e o f o r g a n i z a t i o n a l s u c c e ss . B y f o c u s i n g o n c l a r i t y , a c t i v e li s t e n i n g , e m p a t h y , a n d a d a p t a b ili t y , i n d i v i d u a l s a n d o r g a n i z a t i o n s c a n e nh a n c e t h e i r c o mm u n i c a t i o n e f f e c t i v e n e s s a n d f o s t e r p o s i t i v e relationships. Conclusion

23. Thank you! Kamran Beg. Roll no. 237139040041. B.Ed. 2nd year (2022-24)