5s and Safety Tips in Workplace.pptx

5s and Safety Tips in Workplace

1. 5S and Safety Tips in the Workplace Mr. Nathaniel A. Rondina Placido Del Mundo Elementary School

2. Does your table look like this?

3. B A C K G R OUND 5S is originally developed b y HIROYUKI HIRANO for manufacturing companies in Japan, the principles of 5S translate well to any work environment like corporate or government office. 5S is a system , a culture much within a framework of Japanese philosophy of change for the better.

4. What is 5S simply “ 5S” , i s a The 5S process, or structured program to systema t ica l ly achieve total organization, cleanliness, and standardization in the workplace. A well-organized safe r , more work p lace efficient, productive operation. r e sults i n a and more I t boosts the morale of the workers, promoting a sense of pride in the their work and ownership of their responsibilities.

5. What is 5S 5S is a systematized approach to organized work areas, keep rules and standards and maintain the discipline needed to do a good job

6. What is 5S Importance of 5S Q U ALITY PRODUCTIVITY SAFETY EQUIPMENT RE L IABILITY Prevent errors Eliminate Wastes Prevent accidents Eliminate maintenance breakdowns

7. Definition of 1S SEIRI (SO R T) Is an ACTION to identify and eliminate all unnecessary items from the workplace

8. SORTING POLICIES make Elimi n ating ob s t a cl e s to work easy Eliminate the need to take care of unnecessary items Provide n o ch a nce o f b eing disturbed with unnecessary items Preve n t acc u mulati o n of unnecessary items

9. Apply stratification Management/Sorting and Evaluation Criteria SORTING CRIT E RIA Things not used in the past years Things used only once in the past 6- 12 months Things used only once in the past 2-6 month Things used more than once a month HIGH USE AVERAGE USE LOW USE Dispose properly Store at a distance Store in a central place Things used once a week Store near work Things used every day site or carried by person Things used every hour

10. Fil i ng C a teg o rizat i on Ready access storage Transfer previous year documents R e mote storage D o cume n ts File Folder Storage of current year documents Storage of previous year documents Storage of two –year old documents

11. SORTING PRACTICES Apply stratification Management / Sorting and evaluation criteria Use disposal tags or Red tags Designate storage area Define disposal procedure Prepare a Material List

12. 2S Definition of SE I T ON (SYSTEMATIZED) SET IN ORDER Is an ACTION to put every necessary items in good order

13. SET IN ORDER Begin the next phase of 5S only when the Sort phase is complete. The set in order phase will be useless if there is unnecessary clutter in the workplace. Set in order is the process of putting everything in an assigned place so that it can be accessed or retrieved and returned on the same place quickly. Everything should have a home and it should be clearly marked so that anyone could easily find its place.

14. SYSTEMATIZE PRACTICES Store files for first-in-first-out retrieval. L a b e l fil e s a n d the i r lo c a ti o n systematically. Separate tools from common ones. Put frequently used files nearer. “Only feet on the floor” -Avoid storing anything directly on the floor, which creates an impediment to cleaning and one more thing to trip over.

15. 3S Definition of 3S SEISO (SWEEP/SH I NE) Is an ACTION to clean your work-place thoroughly.

16. SWEEP POLICIES Do not wait until things get dirty. Clean your workplace, including machines and equipment, tools and furniture regularly so that they do not have a chance to get dirty. Everyone should see the workplace through the eyes of a visitor- always thinking if it is clean enough to make a good impression.

17. SHINE PRACTICES Consists of cleaning up the workplace and giving it a shine, must be done by every one in the office, every one is a janitor where re s po n sibil i ty is to the j anit o r ’ s tackle the d aily large scale jobs, the detailed cleaning will be done by the employees. It must be a culture that is followed by the CEO down to the apprentice from the operators to managers.

18. SHINE PRACTICES The goal of shine is to keep everything in great working condition to ensure that it doesn’t breakdown and it lasts for as long as possible. Check periodically computers and other office equipment, they need to be DEFRAGMENTED AND DUSTED to keep them in prime running order. Assign 15 minutes before starting to work everyday as shine time, cleaning and organizing according to checklist and 15 minutes before going out of the office .

19. 4S Definition of the 5S SEIKETSU (SANITIZE /STANDARDIZE ) Is a CONDITION where high standard of good housekeeping is maintained so that there is no dust and rust anywhere

20. SANITIZE PRACTICES Encompasses envir o nmen t al both cl e anlin e ss p e r s o n al and per s onnel must practice seiketsu starting with their personal tidiness. Develop a routine for sorting, setting in order and shining on a daily basis We all have our own way of doing things. This kind of individuality is great in our personal lives because it makes life much more interesting and fun but non-conformity can be unproductive in the workplace .

21. SANITIZE PRACTICES When we started to doing things in our own way, things will start to get missed and conditions will slowly start to deteriorate. The standardize pillar of 5s process seeks to create a set of schedules and checklists that can be easily followed so that each step is performed exactly the same way everyday. Each employee knows what he needs to do, when he needs to do it and exactly how to do it. There is no room for uncertainty.

22. SANITIZE PRACTICES noi s e and Color coding Fool-proofing (poka-yoke) Responsibility labels Wire management Inspection marks Pre v en t ion o f dus t s, dirt, vibration “I-can-do-it-blindfolded” One-point-lessons Visual controls signs .

23. 5S Definition of the 5S SHITSUKE (SELF- DISCIPLINE/SUSTAIN) Is a CONDITION where all members practice the 4S’s spontaneously and willingly as a way of life, -a culture.

24. S E L F -DISCIP L INE orderliness and to practice 5S daily making it a way of life. The final pillar of the 5s system and its chief objective is to give the employee the commitment and motivation to follow each step day in and day out. The emphasis of shitsuke is elimination of bad habits and constant practice of good ones. Denotes commitment to maintain

25. SELF-DISCIPLINE PRACTICES “CLAYGO” Clean as you go Eat and smoke at designated areas Keep workplace always clean and tidy Wear clean uniform and shoes Follow safety rules Pu t t h i ngs b a ck i n t he i r p r oper p l a c e after use Work according to standards 30-second Rule “Only feet on the floor”

26. The 5S 1S SORT - SEIRI 2S SYSTEMATIZED - SEITON 3S SWEEP - SEISO 4S SANITIZE - SEIKETSU 5S SELF-DISCIPLINE -SHITSUKE

27. 5S EVALUATION SHEET Term English Equivalent Meaning in Japanese Context SEIRI Tidiness Throw away all rubbish and unrelated materials in the workplace SEITON Orderliness Set everything in proper place for quick retrieval and storage SEISO Cleanliness Clean the workplace; everyone should be a janitor SEIKETSU Standardization Standardize the way of maintaining cleanliness SHITSUKE Discipline Practice ‘Five S’ daily – make it a way of life; this also means commitment’

28. 5S SUMMARY TABLE 5S PRINCIPLES POOR FAIR EXCELLENT 1.SORT (SEIRI) 1 A lot of 3 Unnecessary items are 5 Unnecessary things Take out necessary items & unnecessary things disposed, but not right not found at any dispose. are at the away. time. workplace. 2.SYSTEMATIZE/SET IN 1 Employee often 3 Necessary things are 5 Necessary things ORDER (SEITON) spend time looking arranged but not in are always arranged Arrange necessary items in for necessary systematic order (not in order for quick good order for use things. easy to retrieve and use. use). 3. SHINE/ SWEEP (SEISO) 1 Workplace as well 3 Workplace and 5 Workplace and Clean your workplace as the machines are machines are partially machines are completely. dirty and untidy. cleaned (Center and completely cleaned. Many things are surface only) Area is free of dust. scattered around. 4. SANITIZE/STANDARDIZE 1 No attention is 3 Workplace is tidy but 5 Dust and dirt are (SEIKETSU) given to keep not completely clean completely shut Maintain high standard of workplace neat and out. housekeeping tidy. 5. SELF-DISCIPLINE 1 No work discipline. 3 People follow rules. But 5 Prepares for work. /SUSTAIN (SHITSUKE) People do what just to start work on Comes early to Do things simultaneously they like. time, without enough check machine without being told or preparation for the work condition. Cleans ordered work area before and after work.

29. AUDITING/FISCAL EXAMINATION DIVISION AREA Audit # Date Last Audit Score Audit by: Next Audi t : SORT SET IN ORDER SHINE STANDARDIZE SUSTAIN TOTAL TOTAL SCORE # OF QUESTIONS AVERAGE SCORE NO EFFORT 1 SLIGHT EFFORT 2 MODER A TE EFFORT 3 MINIMUM ACCEPTABLE LEVEL 35 (4) AB O V E A VER A GE RESULTS 4.5 (5) O U TS T ANDING RESULTS 5S AUDIT CHECKLIST

30. SORT ACTIVITY DESCRIPTIONS SORT ACTIVITY DESCRIPTIONS SCORE 1. Only the required paper works is present at the workstation. Out- dated or unnecessary files or documents are removed from the workplace. 2. Only the required equipment is present at the workstation. All obsolete, broken or unnecessary equipment, tools, etc. are removed from the workplace. 3. Only the required furniture is present at the workstation. All broken unnecessary chairs, shelves, etc. not required for a current work to be done are removed from the workplace. 4. Tripping dangers such as electrical wires, cartoons and unnecessary files under the table are removed from the workplace. 5. Only the necessary data file organizer present at the workstation all unnecessary folders, data file organizers unnecessary table decors are removed from the workplace.

31. SET IN ORDER ACTIVITY DESCRIPTIONS SET IN ORDER ACTIVITY DESCRIPTIONS SCORE 1. Location for files or filing cabinets are properly labeled and can be easily identified if absent. 2. Paperwork's is properly labeled, clearly defined location that is visible to the operator and away from work surfaces. 3. Filing cabinets or file storage follows the uniform or the agreed file storage system of the office.

32. SHINE ACTIVITY DESCRIPTIONS SHINE ACTIVITY DESCRIPTIONS SCORE 1. File data organizers, trays, boxes, bins etc. are clean and not cracked torn or otherwise damage. They are neatly stacked. 2. Paperwork’s is not torn, kept clean and protected from dirt. 3. Floors are free from dirt, empty boxes, files and other materials. 4. Office tables, computers, calculators and other office equipments are properly clean and dusted. 5. Computers are defragmented according to schedule and were done regularly.

33. STANDARDISE ACTIVITY DESCRIPTIONS STANDARDIZE ACTIVITY DESCRIPTIONS SCORE 1. tools, equipment, paperwork’s, furniture etc. Are store neatly in designated areas and are returned immediately after each use. 2. Documents or files are clearly labeled and arranged in uniform order. 3. Preventive measures have been implemented to ensure the workplace meets the 5S guidelines (e.g. not allow waste to accumulate)

34. V. SUSTAIN ACTIVITY DESCRIPTIONS V. SUSTAIN ACTIVITY DESCRIPTIONS SCORE 1. The employee has participated in the 5S activity such as the audit activity. 2. Time and resources are allocated to 5S activities (e.g. designated daily, weekly clean-up and equipment maintenance)

35. AUDITING/FISCAL EXAMINATION DIVISION AREA Audit # Date Last Audit Score Audit by: Next Audi t : SORT SET IN ORDER SHINE STANDARDIZE SUSTAIN TOTAL TOTAL SCORE 22.5 13.5 17.5 10.5 7.5 71.5 # OF QUESTIONS 5 3 5 3 2 18 AVERAGE SCORE 0.2 4.5 3.5 3.5 3.75 3.97 NO EFFORT 1 SLIGHT EFFORT 2 MODER A TE EFFORT 3 MINIMUM ACCEPTABLE LEVEL 35 (4) AB O V E A VER A GE RESULTS 4.5 (5) O U TS T ANDING RESULTS 5S AUDIT CHECKLIST

36. 5S SCORING GUIDELINES SCORE CATEGORY DESCRIPTION Zero Effort There has been no 5S activity in the work area related to this criteria 1 Slight Effort Any 5S effort is probably the work of 1-2 people. There is no organized effort and plenty of opportunity for improvement. 2 Moderate Effort Some attempts have been made to implement 5S, but efforts are temporary and/or superficial. 3 Minimum Acceptable level The entire team is working on improving their 5S implementation. Previous improvements are becoming world class. 3.5 Above average results The level of 5S in the work is excellent. Although there is still room for improvement 4 Sustained above average results (3 audits After 3 consecutive scores of 3.5 a score of 4 maybe awarded 4.5 Outstanding Results The level of 5S in the work area is a world class, a showcase for the industry, 5S is fully institutionalized in the workplace. 5 Su st ained o ut st and in g results (6 audits) After 6 consecutive scores of 4.5 a score of 5 maybe awarded.

37. Thank You!!!