A 5 - Documents Request Letter.doc

Audit

1. ………………….
………………….
………………….
………………….
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Dear Sir / Madam,


INFORMATION / DOCUMENTS REQUIRED FOR THE AUDIT OF
………………………………………………
FOR THE FINANCIAL YEAR ENDED …………………… 20….......


We hereby acknowledge the receipt of financial statements of your company.

Please confirm the availability of books, documents and other information listed in the
attached document, which is essential to complete the audit in time.

This is to enable us to save time which is beneficial both to your company as well as to us.

Complete the attached checklist and return to us before the commencement of the audit.

For clarification, do not hesitate to contact us.

Thanking you,

Yours faithfully,




B. R. DE SILVA & CO.
Chartered Accountants
Colombo 05.


Date …………………..





Page (07)

2. Information
Available Remarks
Yes No N/A
01. Board minute for auditor’s appointment and updated
minute book

02. Are there any new business units commenced during the
year

03. Are there any business units closed down during the year?
04. Is there any change in management, board of directors or
shareholders during the year?

05. Are there any changes in accounting policies during the
year?

06. Cash Book (balanced and updated ) is up to date
07. Ledger (balanced and updated ) is up to date
08. Financial Statements prepared are in accordance with the
Accounting standards (as per last year format) and signed
by two Directors and Chief Financial Officer.
(This is required as per the provisions of the Companies
Act No. 07 of 2007 or generally accepted accounting
practises)

09. List of Specimen Signatures with Authority Limits for
payments

10.  Organizational Chart with the names of persons,
their qualifications, their experiences
 Internal audit/Management reports
 Schedule of the names of major share holders, share
holdings and nationality

11.  Fixed Asset Schedule, Fixed Asset Register,
Depreciation Schedule
 Copies of original title deeds of lands or certified true
copies
 If there are any rented/leased lands or buildings,
relevant rent/ lease agreements.




Page (08)

3. Information
Available Remarks
Yes No N/A
12.

 Does the Company Comply with law (Land Act
No.28 of 2014) relating to ownership of lands and the
foreign shareholding of the company

13.

 Debtors’ Schedule with Age Analysis
 Schedule for Prepayments
 Has management made provisions for impairment of
debtors, fixed assets, investments and inventory?

14.  Inventory Valuation Report
 Has management provided for slow moving &
obsolete stocks?

15. Certificate issued by management for completeness &
accuracy of stock

16. Creditors’ Age Analysis / Creditors’ List
17. Schedule for Accrued Expenses
18. Banking Register
19. Bank Reconciliations for all bank accounts for the year
20. Bank Offer / Facility Letters
21. Cash in hand Certificate
22. All Receipt Books
23. Direct confirmations from banks, finance companies and
other lending institutions

24. Supporting Documents (supplier invoices, etc) for
Payments

25. Schedule for Investments and Central Depository System
(CDS) Certificates, where applicable

26. Investment schedule ,Direct confirmations for fixed
deposits, treasury bills and bonds

Page (09)

4. Information
Available Remarks
Yes No N/A
27. Certificate from company secretary in support of the
investments in unquoted shares and whether shares are
free from any lien or charge.

28. Has the pricing policies changed during the year?
29. Are there any sales of fixed assets during the year?
30. Journal entries posted during the year and approval for
same.


N/A: Not Applicable

Date : ……………………………


Designation : ……………………………


Name : …………………………….


Signature : …………………………….
Page (10)