A&E_ Final Presentation GPF,PENSION,ACCOUNT

GPF

1. Office of the Accountant General (A&E), Odisha welcomes Comptroller and Auditor General of India 1 1

2. Wings of the O/o the AG (A&E) 2

3. Organizational Structure 3 Post of Group officers in charge of Administration, Provident Fund and Pension are vacant and are being held as additional charge. Post of Welfare officer is Vacant for more than two years.

4. Accounts Group 4

5. Profile 5 No. of Treasuries 41 No. of Forest Divisions 101 No of PWD Divisions 378 No of Controlling Officers 184 No of DDOs 7607 No of Personal Ledger Account 808

6. Activities of the Accounts Group Generation of Monthly Civil Accounts Rendered to State Government on time as per codal provisions (i.e., by 25 th of succeeding month except for the month of March for which due date is 10 th May ) No exclusion of Treasury Account since 2003-04 (except exclusion of one treasury in August 2020 due to shut down of treasury for COVID) Preparation of Finance & Appropriation Accounts- Annual Accounts for the year 2020-21 was laid in the Legislative Assembly on 31/03/2022. Generation of Appropriation Accounts & Finance Accounts for the year 2021-22 has already been completed and the flow of Grants, Appropriation and Statements to Audit has been started from 06/07/2022. 6 6

7. Activities of the Accounts Group Other Ancillary and follow-up reports : ‘Accounts at a Glance’ sent to State Govt. along with Monthly Accounts. ‘Monthly Key Indicators’ on Accounts uploaded in CAG website every month within 5 days of Monthly Civil Accounts (MCA) preparation. Department-wise ‘Report on Expenditure’ sent to Government within seven days of MCA. Actuals of Receipt and Expenditure are also uploaded in IFMS for access by the Controlling Officers. Maintenance of Loan Accounts in respect of Long-Term Advances like HBA, MCA and Computer Advance. Monitoring of DC Bills for AC Bills and UCs for Grants-in-Aid. Inter Government Settlements Maintenance of Central Loans (Interest Calculation, repayment, reconciliation etc.) 7

8. Activities of the Accounts Group Treasury Inspection . Two parties are inspecting treasuries physically. Last year this office has undertaken a new initiative of E-inspection of Treasuries. All the working of treasuries are currently through the centralized treasury system (CTS) of IFMS. It is being explored how the inspection of working of treasuries can be done digitally by analysis of the information in CTS database. Functions of Works Account Group Compilation of works and forest accounts Administration of D.A. / D.A.O. Cadre 8

9. Status of implementation of IFMS and other digitization efforts Treasury and Forest Accounts Data is received from IFMS. Works Accounts Data is received from WAMIS portal. Budget Data is received in electronic mode. Reconciliation with Controlling Officers are through an online mechanism. Long Term Advance Recovery data is received through HRMS. Above 85% receipt of State is through e- mode. No Cheque is issued in Works/ Forest Divisions. 100% e-disbursement. Cash disbursement is only in exceptional cases. 9

10. State Government proposal to shift to e-voucher 10

11. Trend in Receipt of Vouchers and Challans No. of physical Vouchers received during last Five years 11 Year Vouchers 2016-17 68,66,059 2017-18 70,13,757 2018-19 72,29,139 2019-20 1,01,54,035 2020-21 1,07,72,862

12. Status of implementation of e-voucher The Pilot study for seeing the feasibility of uploading the scanned copy of the Vouchers and sub- vouchers is being carried out across five treasuries . Storage of all scanned copy of sanctions, vouchers and sub vouchers are being done the in Network Attached Storage (NAS) connected to VLC LAN in AG office. We have noticed certain deficiencies like missing voucher and sub vouchers in the details sent by Treasuries. This is being taken up with State Government for rectification 12

13. KRA Grading of Accounts Group Year Quarter ending Total points achieved Maximum points for which graded Overall percentage (in %) 2020-21 September 2020 101 144 70.14 December 2020 98 144 68.06 March 2021 103 137 75.18 2021-2022 June 2021 109 147 74.15 September 2021 136 167 81.44 December 2021 100 137 72.99 March 2022 98 137 71.53 13

14. Pension Group 14

15. PENSIONERS IN ODISHA Authorisation of Pension entitlements of State Government employees Authorisation/revisions in favour of AIS officers/High Court Judges/MLAs. Pension of Aided Schools and Local Bodies employees are handled by State Government through the Controller of Accounts. Types of Pensioners No. Of Pensioners as on 30.06.2022 Regular Pensioners 2,90,254 Family Pensioners 92,799 Special Seal Authority 1,189 Freedom Fighters (Central) 4,243 Freedom Fighters (State) 11,204 MLAs 1,274 15

16. Recent Practices and Facilities for the Retiring Persons/Pensioners 16

17. Tracking Status of Pension Applications online 17

18. KRA GRADING AWARDED TO PENSION FUNCTION 18 Year Total points awarded Percentage awarded Total Grade Points 100   Sep-20 52 52       Total Grade Points 85   Dec-20 39 46 Mar-21 39 46 2021-22     Jun-21 37 44 Sep-21 39 46 Dec-21 39 46 Mar-22 39 46

19. GPF Group 19

20. State of Work The Funds Group deals with posting of monthly accounts and authorizing Final Payments to the retiring GPF subscribers. No manual posting of GPF accounts. Data downloaded from IFMS Portal and validated with digitally signed schedules from HRMS. Hence, unposted items have become almost ‘Nil’. No arrear in posting of accounts. Annual closing of 2022-23 completed during 2 nd week of June 2023 and annual GPF Statement uploaded to the office website on 14.06.2023. 20 No. of GPF Live Account of each Year YEAR NO. OF LIVE ACCOUNT 2018-19 132743 2019-20 122056 2020-21 112289 2021-22 101707 2022-23 90678

21. List of Facilities for the GPF Subscribers 21

22. KRA Grading Awarded to Fund group 22 Year Quarter Total Points Obtained Max. Point * Percentage 2021-22 Jun/21 39 60 65.00% 2021-22 Sep/21 54 75 72.00% 2021-22 Dec/21 39 60 65.00% 2021-22 Mar/22 39 65 60.00% 2022-23 Jun/22 39 65 60.00% 2022-23 Sep/22 56 75 74.7% 2022-23 Dec/22 48 60 80.00% 2022-23 Mar/23 47 60 78.3% * Max points awarded differ due to revised format by HQ

23. Administration 23

24. Manpower Cadre Sanctioned Strength Person-in-position Shortfall(-)/ excess against the sanctioned strength (Sr.) Accounts Officer 38 +1* 14 (-) 25 Asst. Accounts Officer/ Supervisors 160 127 (-) 33 Asst. Supervisors/ Sr. Accountants/ Accountants 456 370 (-) 86 PA/Clerk/ ST/JHT 214 53 (-)161 Multi-Tasking Staff 125 51 (-) 74 Total 994 615 (-) 379 EDP Posts 231 7 (-)224 SS in Sr. AO Cadre and AO Cadre is 30 and 08 respectively as per Headquarters’ order dt 18.02.97. After merger of SAO and AO ( from 20.11.2019) SS comes to 38. EDP posts are operated in lieu of Clerk, Accountant. Total PIP including EDP is 622 (615+7). * One casual temporary post ion lieu of welfare officer .

25. Vacancy position in the cadre of Sr.AO across Groups Group name Sanctioned Strength Person-in-position Shortfall(-)/ excess against the sanctioned strength Pension 06 04 (-) 2 Accounts and VLC 10 01 (-) 9 Fund 11 03 (-) 8 Admin 06 05 (-) 1 AG Group 02 NIL (-) 2 Branch office, Puri 03 01 (-) 2 Total 38 14 24 25 Shortage of Sr.AO is one of the reason for delay in processing of GPF and Pension cases.

26. 26 Grade SS PIP Vacancy Sr. DAO 55 36 19 DAO-1 92 79 13 DAO-II 92 38 54 DA 127 74 53 Total 366 227 139 Steps taken to fill vacancies Proposal for promotion of DAO-1 to Sr. DAO for panel year has been sent to HQ on 23/07/21. Panel size for panel year 2020 is 9 Staff Position of DA/DAO cadre

27. Estate Management at Puri Managed by Sr. DAG (Works Accounts) since 2014. Estate includes:- New Office Building of O/o the Pr. A.G (A &E), Odisha, Puri branch Part of the O/o the A.G (Audit-II), Branch AMG-II, Puri , One rented office building of the O/o the A.G(Audit-II) at Panda Bagicha , Puri Residential quarters (168) located in DAG colony and Old office building at Dhenkanal house. Administrative Approval for construction of new building (for Audit-II) in the Dhenkanal House awaited. 27

28. Dhenkanal House 28 Area under Dhenkanal House is 2 acres. 100 years old. A Portion of roof on first floor collapsed in 2010. O/o AG(Audit-II) has moved to a rented building in Puri since 2010.

29. Restoration of Dhenkanal House Dhenkanal House, was declared unsafe by CPWD in November 2015 and CPWD proposed for demolition of same. During the visit of C&AG in May 2018, it was decided to assign the task of restoration of Dhenkanal House to heritage architects. Accordingly, Hqrs instructed to approach Director of the Indian National Trust for Art and Cultural Heritage (INTACH), Bhubaneswar for preparation of DPR for restoration. The DPR with estimated cost of Rs. 3.16 Cr as prepared by INTACH has been submitted to Headquarters.. Hqrs on 24/11/21 conveyed in principle approval for restoration work of Dhenkanal House a s per DPR prepared by INTACH. CPWD, Bhubaneswar has been requested to prepare preliminary Estimate for restoration work of of Dhenkanal House. But CPWD , Bhubaneswar 08/02/20 has stated that it is not feasible to take up retrofitting work of Dhenkanal House. Same is being under consideration to be taken up with State PWD . 29

30. Status of Court Cases OB RECEIPT TOTAL DISPOSAL CB 2019-20 800 46 846 56 790 2020-21 790 26 816 24 792 2021-22 792 188 980 266 714 2022-23( as on 30th June) 714 48 762 81 681 800 308 1108 427 681 30 OTHER THAN IA & AD CASES( GPF and Pension related case of state Govt employees) OB RECEIPT TOTAL DISPOSAL CB 2019-20 56 12 68 23 45 2020-21 45 5 50 15 35 2021-22 35 6 41 8 33 2022-23 33 33 1 32 56 23 79 47 32 IA & AD CASES (case of PAG(A&E) employees)

31. Thank You 31

32. Back up slides 32

33. Vacancy position in the cadre of Sr.AO Details of vacancy position in the cadre of Sr.AO Sanctioned strength as on 01.06.2022 38 Person in Position as on 04.07.2022 14 Vacancy as on 04.07.2022 24 Number of Sr. AOs retire during remaining part of year 03 Probable Net Vacancy by the end of year 2022 27 Number of vacancies which are going to fill up if panel for 2021 and 2022 gets approved in this year. 17 Number of vacancies after effect of promotion for PY 2021 and 2022 10 33 Steps taken to fill vacancies Proposal for promotion for SAO for Panel Year 2021 and 2022 sent to Hqrs for approval on 21.01.2022. Entrustment of charge of SAO to AAO on ad-hoc basis sent to Hdqrs on 31.01.2022 for the Panel Year 2021. Called for application for filling up through Deputation from other IAAD offices on 24.06.2022 (last date 29.07.2022.) DO letter was written to Hdqrs on 24.06.2022 for circulation of Deputation Notice of this office to other Accounting Depts. Of Govt. of India. 03 retired Sr. AOs are hired against the vacancy in the cadre of AAO.

34. Key fiscal indicators of the State 34

35. EXPENDITURE 35

36. Revenue Expenditure Profile 36

37. Revenue Receipt 37

38. Revenue Surplus 38

39. Public Debt & Other Liabilities 39

40. Funds transferred to PD accounts 40