A PowerPoint Presentation On Google Docs .ppt

null

1. Google Docs
Rocks!
Google Documents for Librarians
Computerside Chat
Southwest Iowa Library Service Area
February 11, 2008

2. Today’s session
What, Why and How of Google
Docs
Demo
Practice (if time!)

3. What is Google Documents?
Online workspace
Word processing, presentations, spreadsheets
Invite collaborators to share:
Viewing documents
Editing documents

4. Google Docs in the Library?
Advantages
Work on docs from any computer with Internet
connection
Collaboration—multiple editors, simultaneously
Changes/edits are seen by everyone immediately
Automatically saves
Can “revert” to previous versions
Disadvantages
Some limitations on export formats

5. What might it be used for?
Newsletter—share the authorship!
Co-authored blog posts
County budget presentation; each library
contribute
Develop/revise procedure manual
Develop agendas for meetings
Collaborative projects—organize, manage
Committee work
Keep your own documents “handy” for
access from any Internet computer

6. How does Google Docs work?

7. Google Docs Bare Bones
Get Documents In
Edit Documents (shared editing, if
desired)
“Get Documents Out” to use
(publish, save, distribute…)

8. First things first…

9. Docs Home

10. Get Documents In
New (create in Google Docs)
Upload (from your computer)
E-mail in (as attachments)

11. New document

12. Editing a document
Edit by yourself
Invite collaborators
View only -OR-
Edit

13. Share a document

14. Edit a document

15. Previous Revisions…

16. Spreadsheets

17. Discussing a spreadsheet

18. Presentations

19. Getting Documents Out
Print
E-mail
Export (save to computer, etc.)
Publish

20. Formats (export/save to computer)
Documents:
html, rtf, Word, Open Office, pdf, text
Spreadsheets
csv, ods, html, pdf, xls, txt
Presentations
pdf

21. Organization in Google Docs

22. Other features
E-mail documents to your Google Docs
(Upload—scroll down to see unique
e-mail address for your Google Docs)
Post docs to a blog
(RSS feeds of your public Google Docs)

23. Some Numbers…

10 people can edit a document or
presentation at one time,

50 can edit a spreadsheet at one time
Limits:

1000 documents per account

1000 images per account

Docs: up to 500 KB each

Presentations:
10 MB from computer
2 MB from the web
500 KB via e-mail

Spreadsheets: up to 1 MB

24. More resources
This chat’s support page:
http://www.swilsa.lib.ia.us/CE/computerside
Karen Burns
[email protected]
quiltlibrarian on Yahoo, MSN, AIM