A presentation on what is Microsoft office (1).pptx

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1. Group 3 MICROSOFT OFFICE

2. Mic WHAT IS MICROSOFT OFFICE? Microsoft Office is a suite of desktop productivity applications designed to facilitate various tasks such as document creation, data management, presentation design, and communication. Developed by Microsoft, it includes well-known programs like Word, Excel, PowerPoint, and more, aimed at enhancing productivity both for personal and professional use.

3. LET'S GET STARTED! Key Features of Microsoft Office: Word Processing (Microsoft Word): Create and edit text documents, reports, and letters.

4. Spreadsheet Management (Microsoft Excel): Organize, analyze, and store data in tabular form, create graphs, and use functions for calculations. Presentation Creation (Microsoft PowerPoint): Design slideshows with text, images, videos, and animations for presentations.

5. Email and Calendar (Microsoft Outlook): Manage emails, calendar events, tasks, and contacts. Database Management (Microsoft Access): Create and manage databases for data storage, retrieval, and reporting.

6. FLOOD Note-Taking (Microsoft OneNote): Collect and organize notes, drawings, screen clippings, and audio. Collaboration and Communication (Microsoft Teams): Facilitate teamwork through chat, video conferencing, file sharing, and collaboration tools.

7. Microsoft Publisher: Desktop publishing application for creating brochures, newsletters, and other print materials.

8. Basic Microsoft Office Features and Skills Microsoft Word Creating and Formatting Documents: Text formatting, paragraph alignment, and styles.Inserting Elements: Images, tables, charts, and hyperlinks. Review and Editing Tools: Track changes, comments, and spell check. Microsoft Excel Basic Spreadsheet Functions: Creating, formatting, and managing worksheets. Formulas and Functions: Using mathematical, statistical, and logical function Data Visualization: Creating charts, graphs, and pivot tables.

9. Microsoft PowerPoint Slide Design: Adding and formatting text, images, and multimedia. Transitions and Animations: Applying effects between slides and within slides. Presentation Tools: Slide show mode, presenter view, and notes. Microsoft Outlook Email Management: Composing, sending, and organizing emails. Calendar and Scheduling: Creating appointments, meetings, and reminders. Contact and Task Management: Managing contact information and task lists.

10. Microsoft Access Database Creation: Designing and managing databases. Queries and Reports: Creating queries to retrieve data and generating reports. Forms: Designing forms for data entry and navigation. Microsoft OneNote Note-Taking: Creating and organizing notes in notebooks, sections, and pages. Multimedia Integration: Adding images, audio, and video to notes. Collaboration: Sharing notebooks and collaborating in real-time.

11. Microsoft Publisher Desktop Publishing: Creating professional-quality print materials like brochures, newsletters, and flyers. Templates and Design Tools: Using pre-designed templates and layout tools. Graphics and Text: Inserting and formatting images, shapes, and text boxes. Mail Merge: Creating personalized documents by merging text from a database. Collaboration (Teams) Collaboration (Teams):Creating and managing teams and channels. Participating in chat and video meetings. Sharing and collaborating on files. Integrating with other Office apps (Word, Excel, PowerPoint) Using apps and bots within Teams

12. Basic Skills for Microsoft Publisher Template Utilization: Using and modifying templates to create various documents. Design and Layout: Arranging text, images, and other elements on the page. Print Preparation: Setting up documents for printing, including adjusting margins and resolution.

13. MICROSOFT SHORTCUTS KEYS General Microsoft Office Shortcuts Ctrl + N: Create a new document, workbook, or presentation Ctrl + O: Open an existing file Ctrl + S: Save the current file Ctrl + P: Print the current file Ctrl + Z: Undo the last action Ctrl + Y: Redo the last undone action Ctrl + X: Cut the selected text or item Ctrl + C: Copy the selected text or item Ctrl + V: Paste the copied or cut text or item Ctrl + A: Select all text or items in the document Ctrl + F: Find text in the document Ctrl + H: Find and replace text

14. Microsoft Word Shortcuts Ctrl + B: Bold the selected text Ctrl + I: Italicize the selected text Ctrl + U: Underline the selected text Ctrl + L: Align text to the left Ctrl + E: Center text Ctrl + R: Align text to the right Ctrl + J: Justify text Ctrl + Shift + L: Apply bullet points Ctrl + Shift + F: Open the Font dialog box Ctrl + Shift + K: Make letters small caps

15. TREE Microsoft Excel Shortcuts Ctrl + T: Create a table Ctrl + ;: Insert the current date Ctrl + Shift + “+” : Insert a new cell, row, or column Ctrl+ “-” : Delete the selected cell, row, or column Ctrl + Arrow keys: Move to the edge of the data region Shift + Space: Select the entire row Ctrl + Space: Select the entire columnF2: Edit the active cell Alt + “=“ : AutoSum the selected cells

16. N S Microsoft PowerPoint Shortcuts Ctrl + M: Insert a new slide Ctrl + D: Duplicate the selected slide Ctrl + Shift + D: Duplicate the selected object F5: Start the slideshow from the beginning Shift + F5: Start the slideshow from the current slide Ctrl + Shift + B: Send the selected object to the back Ctrl + Shift + F: Bring the selected object to the front

17. Microsoft Outlook Shortcuts Ctrl + N: Create a new email Ctrl + R: Reply to the selected email Ctrl + Shift + R: Reply all to the selected email Ctrl + F: Forward the selected email Ctrl + Enter: Send the current email Ctrl + 1: Switch to Mail view Ctrl + 2: Switch to Calendar view Ctrl + 3: Switch to Contacts view Ctrl + Shift + A: Create a new appointment

18. N O W Microsoft OneNote Shortcuts Ctrl + T: Create a new page Ctrl + N: Create a new section Ctrl+ Alt + D: Dock the OneNote window Ctrl + Shift + G: Move to the notebook list Ctrl + Shift + Alt + N: Create a new subpage Ctrl + E: Search all notebooks

19. THANK YOU