Admin wing Presentation Budget Preparation Expenditure and Reconciliation Statements GP Fund Advances (BPS-1 to 17) Travelling Allowance (BPS-1 to 21)

ORGANOGRAM
HUMAN RESOURCE OF AG
STRENGTH IN FIELD FORMATIONS
FUNCTIONS OF ADMIN WING
ADMIN-I & ADMIN-II
ROUTINE SECTION
E&D SECTION
OFFICE SECURITY
DELEGATIONS OF POWERS
ISSUES &WAY FORWARD

1. FUNCTIONS OF ADMINISTRATION WING

2. SEQUENCE OF PRESENTATION ORGANOGRAM HUMAN RESOURCE OF AG STRENGTH IN FIELD FORMATIONS FUNCTIONS OF ADMIN WING ADMIN-I & ADMIN-II ROUTINE SECTION E&D SECTION OFFICE SECURITY DELEGATIONS OF POWERS ISSUES &WAY FORWARD 3

3. Addl.AG (BPS-19) Pay Rolls Accounts, KMP&R, FOTC, Computer MIS, LAS & IAS, PMDU DAG (BS-18) (MIS) DAG (BS-18) (Accounts ) DAG (BS-18) (Payrolls & DEA/DHA ) KMP&R AO / AAG PVS, DCS, HR Lab, FI Lab , FOTC AO / Aos AAC,SAH,RCC&C PAR,DAAR,IGA,I.S BRS,S.AAA,FR&DI, QAC AO/AOs Payrolls, KMP&R, Cheque Section Pay Fixation, PR-Coord Assistant Accounts Officer .Data Supervisor Data Coder, KPO Assistant Accounts Officer Asstt . Supervisors Senior Auditor, Junior Auditor Assistant Accounts Officer Asstt . Supervisors Senior Auditor, Junior Auditor Addl.AG (BPS-19) Admn Routine, E&D, G.P Fund, Pension, Admin-I, Admin-II, Internal Check Officer (BS-18) DAG (BS-18) Funds & Pension AAG/AOs, Pension & Fund Sections, Fund-I (C), G.P Fund Lab, G.P Fund updation Cell, Pen-I (C), Pension Lab, PFC All AOs, AAOs, Admin-I, Admin-II, Routine, Diary Dispatch, Cash Branch, E&D Section, Stationary, Day Care Center Assistant Accounts Officer Asstt . Supervisors Senior Auditor, Junior Auditor Assistant Accounts Officer Asstt . Supervisors Senior Auditor, Junior Auditor DAG (BPS-18) (DAOs), Complaints, Internal Audit. (All matters of DAOs pertaining to administration, pension, funds and related post audit ) DAG (BPS-18) (DAOs), Complaints, Internal Audit. (All matters of DAOs pertaining to payrolls, accounts, MIS and related post audit) ORGANIZATION CHART OF ACCOUNTANT GENERAL (BPS-21)

4. Designation BPS Sanctioned Available Shortage Accountant General 21 1 1 -------- Addl. Accountant General 19 2 2 -------- Deputy Accountant General 18 5 4 1 Assistant Accountant General 17 13 11 2 Senior Private Secretary 19 1 1 -------- Accounts Officer 18 99 97 2 Assistant Accounts Officer 17 200 119 81 Data Processing Officer 17 2 2 Assistant Supervisor 16 53 34 19 Senior Auditor 16 1291 758 533 Data Processing Assistant 16 16 11 5 Assistant Private Secretary 16 4 1 3 Data Entry Operator 14 12 8 4 Steno typist 14 3 1 2 Junior Auditor 11 272 237 35 Support staff 1 – 7 263 205 58 GRAND TOTAL 2237 1490 747 HR STRENGTH OF AG PUNJAB

5. ADMINISTRATION Deals with Administrative m atters related to Main Office & 35 DAOs Admn -I Admn-II (Financial Matters) HR Wing Pension Wing Legal Wing

6. Admn-I (HR Wing) Transfer Postings Promotions Recruitment Maintenance of Seniority Lists Leave Requests GP Fund Advances (IDC and Accounts Officers) All types of Loans & Advances (HBA, MCA etc.) to BPS-17 and above Educational Stipends and Marriage Grants etc. Temporary Transfer cases Absorption cases Deputations Union related matters Misc.

7. Admn -I (Pension Wing) Fresh & Family Pension cases Financial Assistance to the families of deceased employees Benevolent Fund and Group Insurance (Marriage, Educational, Farewell grants) to retired employees Pension Reports

8. Admn -I (Legal Wing) All Court cases filed by the employees of AG Punjab (Supreme Court, High Court, FST and Federal Ombudsman) Appeals related to E&D matters. Proforma Promotion cases Miscellaneous cases

9. Admn-II (Financial Matters) Budget Preparation Expenditure and Reconciliation Statements GP Fund Advances (BPS-1 to 17) Travelling Allowance (BPS-1 to 21) Hiring/Requisition of Private Accommodations Pay Fixation of Non- Gazetted Staff All types of Loans & Advances (HBA, MCA etc.) BPS-1 to 16 Re-imbursement of Medical Charges (In-service & Retired Officers/Officials)

10. Routine Section Procures equipment & items of all object heads for office use except Stationery & Computer Stationery. Computer stationery and other stationery items are being dealt in Stationery Section. Manages Repair of all object heads. Routine section manages all services related contracts. i.e janitorial services, security company services, lift maintenance services. Arrangement of day to day meetings, periodical events and compliance of direction given by Additional Accountant General ( Admn )

11. Efficiency & Disciplinary Section E&D Section deals with the disciplinary matters pertaining to human resource of AG Punjab as per civil servants (efficiency & discipline) Rules, 1973 & 2020.

12. DELEGATION OF POWERS IN E&D CASES 17 For disciplinary cases finalized as per Government Servant (Efficiency & Discipline) Rule -1973 DISCIPLINARY CASES AUTHORITY AUTHORIZED OFFICERS AUTHORITY IN INQUIRY CASES BPS 16 or equivalent BPS 03 to 15 BPS 01 to 02 A.G. Punjab Addl. A.G. ( Admn ) D.A.G . ( Admn /PRs) Addl. A.G. ( Admn ) DAG/( Admn /PRs) A.A.G . ( Admn .) 17-A For disciplinary cases finalized as per Government Servant (Efficiency & Discipline) Rule - 2020 DISCIPLINARY CASES AUTHORITY APPELLATE AUTHORITY AUTHORITY IN INQUIRY CASES BPS 16 or equivalent BPS 03 to 15 BPS 01 to 02 A.G. Punjab Addl. A.G. ( Admn ) D.A.G . ( Admn /PRs) CGA A.G. Punjab Addl. A.G. Punjab

13. OFFICE SECURITY The Security Section is responsible for Main gate security, handling of reception cell and maintenance of visitors entry / exit record in the AG complex as per approved SOPs. The Security Section ensures it through 03 chowkidars, 05 Punjab Police officials aided by 08 Private Security Guards deputed at designated points. Visitors are checked via walk-through gates and cards are issued at reception counter after entry. Duty-roaster of all security officials is maintained and security office orders are issued for duties on weekends / holidays. In case of any disruption / abnormality, the security staff contacts caretaker / officer concerned for appropriate response / action.

14. DELEGATION OF ADMINISTRATIVE POWERS Sr. # Nature of work Level Authority 1. Pension Cases, Benevolent Fund Case and retirement Notification BPS-17 & above BPS 01-16 A.G. Punjab Addl. A.G. ( Admn ) 2. LPR , Encashment of leave BPS-17 & above BPS 01-16 A.G. Punjab Addl. A.G. ( Admn ) 3. G.P.F . advances BPS-18 & above BPS 01-17 A.G. Punjab Addl. A.G. ( Admn ) 4. Out of turn advances For all categories A.G. Punjab 5. Tour Programme BPS-18 & above Upto BPS-17 A.G. Punjab Addl. A.G. ( Admn ) 6. Approval of Comments on court cases In all cases A.G. Punjab 7. Sanction of leave upto 120 days BPS-17 & above BPS 01-16 A.G. Punjab Addl. A.G. ( Admn ) 8. Sanction of leave beyond 120 days and Sanction of Ex-Pakistan Leave In all cases A.G. Punjab Office order No. O.O.TM -I/243 dated 11.09.2023

15. DELEGATION OF ADMINISTRATIVE POWERS Sr. # Nature of work Level Authority 9. NOC for permanent absorption /Deputation Upto BPS-18 A.G. Punjab 9-A NOC for job/ NOC for issuance of passport Upto BPS-18 Addl. A.G. ( Admn ) 10. NOC for enhancing education/admission in any educational institute BPS-18 & above BPS 01-17 A.G. Punjab Addl. A.G. ( Admn ) 11. Fresh hiring cases For all categories A.G. Punjab 12. A.G Check Register Account-I Account-V &VI A.G. Punjab Addl. A.G. (PRs) 13. Monthly reports to CGA For all cases A.G. Punjab 14. Family Package Cases For all categories A.G. Punjab 15. Posting Transfer Upto BPS-16 & above Class-IV A.G. Punjab A.A.G. ( Admn ) 16. Financial Sanction As per delegation of finance power rules 2021 Note: Additional AG ( Admn ) has been declared as Head of the office on behalf of Accountant General of Punjab.

16. ISSUES / CHALLENGES Regular convening of DPC from Senior Auditor to Assistant Accounts Officer to meet the existing shortage of AAOs . Recruitment of Senior Auditors (BPS-16) and support staffs against the available vacant sanctioned strength. Provision of furniture & fixture in the Main office Lack of availability of Public washrooms in the AG Complex Provision of computers / printers for smooth functioning as well as monitoring of initiatives in main office as well as field formations Budget limitations and assorted constraints.

17. THANK you