Adobe Presentation for acrobat users.pptx

Teaches students on how to use the full adobe pdf product

1. ADOBE ACROBAT PRO DC BY BITA CSI

2. INTRODUCTION BITA CSI LIMITED

3. Workspace overview Adobe Acrobat user interface has three views - Home, Tools, and Document. Further, the Document view can have one of the two interfaces - Single Document Interface (view one document at a time) or Multiple Document Interface (tabbed interface for multiple PDFs viewing). Home This is the gateway or the landing page when you don’t have a PDF opened in Acrobat. Tools This is the go to place to discover the tools that’s available in Acrobat. All Acrobat tools are shown in this view. Document This is the default view whenever a document is opened in Acrobat. When you open multiple documents, each document opens as a tab in the same application window.

4. Home view A.  Recent files  B.  Starred cards  C.  Getting started cards  D.  Search files  E.  Notifications  F.  Context Pane  G.  Shared files by you and others  H.  Agreements shared for signature

5. Recent Files It is a unified list of files shared with you or shared by you for viewing, reviewing, or signatures in addition to the files opened for viewing from your computer, Document Cloud storage, or third-party storage like OneDrive, Dropbox, Box, SharePoint, and Google Drive. B. Starred Card Displays your starred files as cards for easy access. To view all your starred files, click the  Starred  tab in the left pane. When you star a file, you mark it as important to access them later across devices. The starred files are copied to Document Cloud. To hide the starred file cards from Acrobat Home, choose  Edit  >  Preferences . In the  General  tab, deselect the option  Show Starred Files In Recent Tab . C. Getting Started Cards This section lists the commonly used tools in Acrobat like Create PDF, Organize Pages, Combine Files and more. It also provides an option to set Acrobat as the default application for PDFs. To hide quick tools, from the options menu (), select Collapse All. Home view Continued

6. D. Search Files The unified Search box at the top-center lets you search all your recent files, Document Cloud files, and the files shared by you, or shared by others. E. Notification Bell The notification bell notifies you for any status change on the shared documents. It displays notifications about all the incoming and outgoing requests for documents shared for viewing, reviewing, and signing. F. Context Pane It helps you take actions on files across all Home view tabs with context-sensitive menus. When you select a file, a details panel appears on the right showing a thumbnail preview of the file and a list of frequently used tools. Select any tool to perform the desired action on the file. Home view Continued G. Shared Files for viewing & reviewing In the  Shared  section, you can track and manage your shared files. All the shared files are grouped based on work stream for ease of access. The files shared by you are listed in  Shared By You , and the files shared with you by others are listed in  Shared By Others .

7. All Tools View From the toolbars on the Home page, select See all tools to view all the tools available in Acrobat or Reader. The tools are listed in categories. When you select any tool, it displays the tool-specific menu on the left panel.

8. Document view

9. Document view When you open a document in the Acrobat app, it is displayed under a new tab with an 'All tools' menu in the left panel, a Quick action toolbar, and a right side panel, as shown below. A . Home page B . Quick action toolbar C . Print D . Share E . Get a link to the document F . Comments tool G . Bookmark tool H . Page thumbnails tool I . Reading order tool J . Accessibility tags K . Rotate page L . Page display settings M . Zoom in/out

10. Customize Views CHANGE DISPLAY THEMES You can change the overall look and feel of your Acrobat application by changing the display themes. To choose the theme, go to > View > Display theme, and then select one of the following themes: System Theme - Acrobat changes the UI as per the OS theme. If the OS theme is changed while Acrobat is running, then Acrobat’s theme also gets updated. Light grey - This is the default theme. All the UI elements and the document background appear light gray. Dark grey - It improves visual ergonomics by reducing eye strain, improves screen usage in dark environments, and saves battery. The dark theme is now extended to include the top menu, on-page context menu, scroll bar, and comments pane.

11. Customize Quick Action Toolbar When you open a document in Acrobat, it displays a Quick action toolbar that allows you to quickly access the frequently used tools. A. Select tool B . Comment tool C . Highlight tool D . Draw tool E. Fill text fields F . Add Sign or Intials You can change the tools that appear on the Quick action toolbar as per your specific requirements.

12. Customize Views To customize the Quick action toolbar: 1. From the Quick action toolbar, select > Customize.

13. Customize Views 2. In the Customize quick action toolbar dialog that opens, take the following actions as required: To add a tool, select the tool in the right pane and then select To remove a tool from the toolbar, select the tool and then select To change the position of a tool, select it and use up and down arrows to move it to the desired position. To add a vertical line to separate groups of tools in the toolbar, select

14. Customize Views

15. Customize Views CUSTOMIZE SIDE PANELS Acrobat allows you to customize the side panel menus to view the tools that you want to quickly access while working on a document. To customize the side panels, use any of the following two ways: Right-click on the side panel and then from the dialog that opens, select the tools that you want to view or deselect the tools that you want to hide. Go to > View > Show/Hide > Side panels and select the tools you want to view and deselect the ones you want to hide.

16. Customize Views

17. Context Menu Unlike the menus that appear at the top of your screen, Context menus display commands related to the active tool or selection. You can use context menus as a quick way to choose commonly used commands. For example, when you right-click the side panel, it displays the side panel customizing menu. When you right-click on the document, it displays the document context menu, as shown below.

18. Set preferences You can go to Menu > Preferences to change settings for display, tools, conversion, signatures, performance, and more. In the Preferences dialog, under Categories, select the type of preference you want to change. Once you set preferences, they remain in effect until you change them.

19. How to create PDFs from text and image files BITA CSI LIMITED

20. Create a PDF Convert a file to PDF using the Convert to PDF tool In Acrobat, select All tools > Convert to PDF. In the file explorer window that appears, select the file you want to convert to PDF, and select Open. The selected file is converted to PDF and opens in Acrobat. Choose the menu > Save or Save As (Windows).

21. Create a Blank PDF You can create a blank PDF, rather than beginning with a file. This process can be useful for creating a one-page PDF. In Acrobat, select Create from the global bar. The Create a PDF tool opens. On the left rail, select Blank page, and then select Create.

22. Create a Blank PDF Acrobat creates a blank page PDF. Note: To add a blank page to an existing PDF, open the PDF and then choose Edit > Organize pages > Insert > Blank page.

23. Create PDF from Text 1. Open the Create PDF tool

24. Create PDF from Text 2. Click the Select a File option 3. Choose a file to convert to PDF In the Open dialog box, select the BodeaBrochure.pptx sample file or other file you want to convert to PDF and click Open. You can convert Microsoft Word, Excel, and PowerPoint files, as well as JPG, PNG, TXT, and other files.

25. Create PDF from Text 4. Create the PDF file Click the Create button. Adobe Acrobat will automatically convert the file. 5. Save your new PDF When the converted file opens, choose File > Save or File > Save As, and then select a name and location for the new PDF file.

26. Create PDF from File Create a PDF file by converting existing PowerPoint document 1. Click Create a PDF file 2. Choose single file 3. Click select a file 4. Choose your preferred file (Special offer Deck) 5. Click create at the bottom A new multiple page PDF file is created. You can easily turn a Microsoft PowerPoint presentation into a PDF file and combine it with other files—such as Microsoft Word files, Microsoft Excel files or image formats —to create a single PDF file.

27. Combine Files into single PDF 1. Click on the tools menu (See all tools) 2. Choose combine files 3. From the combine files window, choose Add Files to add all files you want to combine 4. You can click or drag & drop to arrange the files in your desired order in the PDF 5. Click on combine files and save the new document A new combined PDF file is created. You can easily turn a Microsoft PowerPoint presentation into a PDF file and combine it with other files—such as Microsoft Word files, Microsoft Excel files or image formats —to create a single PDF file.

28. LAB SECTION Please complete Labs 1 and 2

29. EDITING TEXT, IMAGES, commenting & adding password IN PDF BITA CSI LIMITED

30. Edit text Set a Default Font for Editing To make font consistent throughout all the PDFs, you can choose a specific font for both adding text and editing text using the Font Options under the Content Editing preferences. In Acrobat, on the menu tab, choose  Preferences . The Preferences dialog box is displayed. (Alternatively, you can press  Ctrl+K  keys on Windows or  Command+K  keys on macOS .) In the dialog box, click  Content Editing  under Categories. The Font Options are displayed as shown in the screenshot below.

31. Edit text 3 . Select an appropriate font in the drop-down lists: Fallback Font for Editing Default Font for Add Text  and  Font Size 4. Click  OK  to save the changes and close the Preferences dialog box.

32. Edit Text: Change, Replace or Delete Text When you edit text, the text in the paragraph reflows within its text box to accommodate the changes. Each text box is independent, and inserting text in one text block does not push down an adjacent text box or reflow to the next page.   1. Choose  Tools  >  Edit PDF  >  Select a file to edit 2. Select the text you want to edit. The text-box turns blue upon selection, and a rotation handle appears at the top of the selected text-box. 3. Edit the text by doing one of the following:  Type new text to replace the selected text, or press  Delete  to remove it. To rotate the text box, use the rotation handle at the top of the selected text box. 4 . Click outside the selection to deselect it and start over.

33. Edit Text: Change, Replace or Delete Text Open the PDF you want to edit in Acrobat, and then select Edit in the mega verb bar. The PDF switches to the edit mode, and the Edit panel displays. If the PDF is generated from a scanned document, Acrobat automatically runs OCR to make the text and images editable.

34. Edit Text: Change, Replace or Delete Text The Edit panel includes options to modify the page, add content, redact a PDF, and convert various documents to PDF forms. You can use the options in the Edit panel to replace, edit, or add text to a PDF. You can correct typos, change fonts and typeface size, adjust alignment, add superscripts or subscripts, and resize text or paragraphs.

35. Edit Text: Add New Text 1. Select Tools > Edit PDF > Add Text . 2. Drag to define the width of the text block you want to add. 3. For vertical text, right-click the text box, and choose Make Text Direction Vertical. 4. The Add text tool intelligently detects the following text properties to the point of click: Font name, size, and color Character, paragraph, and line spacing Horizontal scaling These text properties are automatically applied to the text that you add at the point of click. You can change the text properties using the options under Format in the right pane.

36. Edit Text: Add New Text 5. Type the text. 6. To resize the text box, drag a selection handle. 7. To move the text box, place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to Move pointer , drag the box to the new location. To maintain alignment with the other list items, press Shift as you drag.

37. Edit text and images in PDF files – Lab 3 1. Open the Edit PDF tool

38. Edit text and images in PDF files 2. Click the Select a File button 3. Choose a file to edit In the Open dialog box, select the Bodea Brochure.pdf sample file or a file you want to edit and click Open.

39. Edit text and images in PDF files 4. Edit text in the PDF Click in a text box to edit the text with the built-in PDF editor. In the Bodea Brochure.pdf sample file, click in the first text box to correct the “ Legcay ” typo by typing “Legacy”. You can also use options in the Format section in the right pane to customize text.

40. Edit text and images in PDF files 5. Edit an image in the PDF Click an image, then use the options in the Objects section in the right pane to flip, crop, align, rotate, or arrange the image. In the Bodea Brochure.pdf , try flipping the image of the office workers horizontally by clicking the image and then selecting the Flip Horizontal option in the Objects section.

41. Edit and comment on your PDF file Fix a typo. Replace an image. Use the Edit PDF tool to update text and resize, rotate, or replace images directly within your PDF file. Add comments to your PDF to keep everyone on the same page and gather feedback efficiently. 1. Open the PDF file to edit 2. Scroll to the page to edit( p.g 2) and select edit pdf tool 3. The text appears with a box around it, click and make your changes 4. Scroll to the last page and replace the image or logo 5. From the objects section, click on the replace image button 6. Browse for a new image and select it.

42. Add comment to your PDF file Add a Comment 1. Click tools and select comment tool 2. Choose sticky note 3. Click where you want to insert the comment 4. Type your comment

43. Protect your PDF file with a password By adding some basic security, you can protect sensitive information in your PDF even after it is sent out. Add a password to prevent unauthorized access, or keep people from copying, editing, or printing the information inside. 1. Select Protect from tools 2. Choose the file you want to protect by clicking on Select a file 3. From the left pane choose protect with password 4. Enter the necessary details and click apply

44. OPENING, VIEWING & Paging THROUGH PDF BITA CSI LIMITED

45. Reopen PDFs from the last Acrobat session Acrobat can automatically reopen PDFs from the last session on launch. To set the preference, do the following: In Acrobat, go to Menu > Preferences (Windows) In the left pane, select General, and then select the Open PDFs From Last Session On Acrobat Launch check box and Click OK Opening PDF’s

46. Page through a Document Do one of the following : 1. Click the Previous Page or Next Page button in the toolbar. 2. Choose View > Navigation > [location]. 3. Choose View > Navigation > Go To Page, type the page number in the Go To Page dialog box and then click OK. 4. Press the Page Up and Page Down keys on the keyboard. Jump to a specific page 1. From Single Page or Two-Up page display view, drag the vertical scroll bar until the page appears in the small pop-up display. 2. To replace the one currently displayed in the Page Navigation toolbar, type the page number and press Enter.

47. Page through a Document Note: If the document page numbers are different from the actual page position in the PDF file, the page’s position within the file appears in parentheses after the assigned page number in the Page Navigation toolbar. For example, if you assign numbering for a file that is an 18-page chapter to begin with page 223, the number shown when the first page is active is 223 (1 of 18). You can turn off logical page numbers in the Page Display preferences.

48. Page through a Document Jump to bookmarked pages Bookmarks provide a table of contents and usually represent the chapters and sections in a document. Bookmarks appear in the navigation pane. A. Bookmarks button B. Click to display bookmark options menu C. Expanded bookmark Click the Bookmarks button or choose View > Show/Hide > Navigation Panes > Bookmarks. To jump to a topic, click the bookmark. Expand or collapse bookmark contents, as needed.

49. Page through a Document Automatically scroll through a document Automatic scrolling advances your view of the PDF at a steady rate, moving vertically down the document. If you interrupt the process by using the scroll bars to move back or forward to another page or position, automatic scrolling continues from that point forward. At the end of the PDF, automatic scrolling stops and does not begin again until you choose automatic scrolling again. Choose Menu > View > Page display> Automatically Scrolling. Press Esc to stop scrolling.

50. Viewing PDF Files View PDFs in Read mode When you’re reading a document, you can hide all the toolbars and task panes to maximize the viewing area on your screen. The basic reading controls, such as page navigation and zoom, appear in a semi-transparent floating toolbar near the bottom of the window. To open Read mode, choose View > Read Mode , or click the Read Mode button in the floating toolbar. To restore the work area to its previous view, choose View > Read Mode again. You can also click the collapse button in the floating toolbar.

51. Viewing PDF Files View PDFs in Full Screen mode In Full Screen mode, only the document appears; the menu bar, toolbars, task panes, and window controls are hidden. A PDF creator can set a PDF to open in Full Screen mode, or you can set the view yourself. Full Screen mode is often used for presentations, sometimes with automatic page advancement and transitions. The pointer remains active in Full Screen mode so that you can select links and open notes. To switch to Full Screen mode, use the keyboard shortcut - Ctrl + L.

52. Viewing PDF Files Set the Full Screen navigation bar preference In the Preferences dialog box under Categories, select Full Screen. Select Show Navigation Bar, then click OK. Select View > Full Screen Mode. The Full Screen navigation bar contains Previous Page , Next Page , and Close Full Screen View buttons. These buttons appear in the lower-left corner of the work area.

53. Viewing PDF Files Read a document in Full Screen mode Choose View > Full Screen Mode. Do any of the following: To go to the next page, press Enter, Page Down, Down Arrow, or the Right arrow key. To go to the previous page, press Shift+Enter, Page Up, Up Arrow, or the Left arrow key. To close Full Screen mode, press Ctrl+L or Esc. (Escape Key Exits must be selected in the Full Screen preferences.)

54. Viewing PDF Files Display size in Acrobat You can adjust the display size of your PDF for easier reading as per the device you are using. Go to View > Display Size, and then choose Small, Standard, or Large as required.

55. Viewing PDF Files Display themes in Acrobat You can change the overall look and feel of Acrobat by setting the display themes. To choose the theme, go to View > Display Theme, and then select one of the themes below: System Theme - When you choose System Theme, Acrobat changes the UI as per the OS theme. If the OS theme is changed while Acrobat is running, then Acrobat’s theme also gets updated. Light Gray - The default theme that Acrobat uses is Light Gray. All the UI elements and the document background appear light gray. Dark Gray - Setting the theme to Dark Gray improves visual ergonomics by reducing eye strain and improves screen usage in dark environments.

56. Viewing PDF Files Preferences for viewing PDFs The Preferences dialog box defines a default page layout and customizes your application in many other ways. For viewing PDFs, examine the preferences options for  Documents ,  Full Screen ,  General ,  Page Display , and  3D & Multimedia . The preferences settings control how the application behaves whenever you use it; they are not associated with any particular PDF document. To access the preferences dialog, choose  Edit  >  Preferences  (Windows) or  Acrobat / Adobe Acrobat Reader  >  Preferences  (macOS).

57. Viewing PDF Files

58. Viewing PDF Files Display PDFs in Line Weights view The Line Weights view displays lines with the weights defined in the PDF. When Line Weights view is off, it applies a constant stroke width (one pixel) to lines, regardless of zoom. When you print the document, the stroke prints at the true width. Choose View > Show/Hide > Rulers & Grids > Line Weights. To turn offline Weights view, choose View > Show/Hide > Rulers & Grids > Line Weights again. Note: You cannot turn offline Weights view when viewing PDFs within a web browser.

59. Adjusting PDF Views Resize a page to fit the window To resize the page to fit entirely in the document pane, choose View > Zoom > Zoom To Fit Page. To resize the page to fit the width of the window, choose View > Zoom > Fit Width. Part of the page may be out of view. To resize the page to fit the height of the window, choose View > Zoom > Fit Height. Part of the page may be out of view. To resize the page so that its text and images fit the width of the window, choose View > Zoom > Fit Visible . Part of the page may be out of view. Show a page at actual size Choose View > Zoom > Actual Size. The actual size for a PDF page is typically 100%, but the document may have been set to another magnification level when it was created.

60. Adjusting PDF Views Set the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. Choose View > Page Display, and select any of the following page layouts: Single Page View Displays one page at a time, with no portion on other pages visible. Enable Scrolling Displays pages in a continuous vertical column that is one page wide. Two Page View Displays each two-page spread with no portion of other pages visible. Two Page Scrolling Displays facing pages side by side in a continuous vertical column.

61. Adjusting PDF Views Note:  In Single  Page View , choosing Edit >  Select All  selects all text on the current page. In other layouts,  Select All  selects all text in the PDF. Note:  If a document has more than two pages, you can ensure that the first page appears alone on the right side of the document pane. Select either Two  Page View  or Two Page Scrolling. Also select View >  Page Display  > Show Cover Page In Two  Page View .

62. Adjusting PDF Views Rotate the page view You can change the view of a page in 90-degree increments. This changes the view of the page, not its actual orientation. To temporarily rotate the page view, choose View > Rotate View > Clockwise or Counterclockwise. You can’t save this change. To save the rotation with the document, choose Tools > Organize Pages > Rotate Clockwise button or Rotate Counterclockwise button in the toolbar. Change the default page layout (initial view) In the Preferences dialog box under Categories, select  Page Display . Open the  Page Layout  menu and choose Automatic, Single Page,  Single Page  Continuous, Two-Up, or Two-Up Continuous.

63. Adjusting PDF Views Use split-window view You can view a PDF with the document pane divided into two panes (Split command) or four panes ( Spreadsheet Split  command). With Split view, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane. The  Spreadsheet Split  view is useful if you want to keep column headings and row labels visible while scrolling through a large spreadsheet or table. In this mode, changing the magnification in one pane changes the magnification in all panes. Also, scrolling is coordinated between the panes. Scrolling a pane horizontally also scrolls the pane above or below it. Scrolling vertically also scrolls the pane to the left or right of that pane.

64. Adjusting PDF Views Start creating the type of split view you want : To split the view into two panes, choose Window > Split , or drag the gray box above the vertical scroll bar . To split the view into four panes with synchronized scrolling and zoom levels, choose Window > Spreadsheet Split . Drag the splitter bars up, down, left, or right to resize the panes, as needed . Adjust the zoom level, as needed : In Split view, click a pane to make it active, and change the zoom level for that pane only. In Spreadsheet Split view, adjust the zoom level to change the displays in all four panes.

65. Adjusting PDF Views Scroll, as needed : In Split view, click a pane to make it active, and scroll to change that pane only. In Spreadsheet Split view, click a pane, and scroll vertically to change the views in the active pane and the pane beside it. Scroll horizontally to change the views in the active pane and the pane above or below it. To restore single-pane view, choose Window > Remove Split.

66. Enable Thumbnail Preview Open Acrobat or Acrobat Reader. On the  Edit  menu, choose  Preferences . In the Preferences dialog box, choose  General  in the Categories list, and then select the  Enable PDF thumbnail previews in Windows Explorer  check box.

67. Enable Thumbnail Preview 3. Click  OK . 4. Wait for a few seconds while Acrobat is configured to show thumbnail previews in Windows Explorer. Note : If you don't see the Enable PDF thumbnail previews in Windows Explorer checkbox, update your Acrobat or Acrobat Reader to the latest version. To automatically update from the product, choose Help > Check for updates and then follow the steps in the Updater window to download and install the latest updates.

68. ADD & ORGANIZE PAGES IN A PDF BITA CSI LIMITED

69. Add & Organize Pages in a PDF Learn how to add, replace, rotate, delete, and move pages in a PDF using Adobe Acrobat. Open a PDF and select the Organize Pages tool Open the organize_start.pdf sample file in Acrobat, or open your own multi-page PDF document. In the right pane, select the Organize Pages tool. Note: If the right pane is collapsed, you can click the small arrow on the far right to expand it.

70. Add & Organize Pages in a PDF

71. Add & Organize Pages in a PDF 2. Replace a page You may want to replace a page with a new or different version than the page that’s currently part of the PDF. Start by clicking the page 2 thumbnail of the organize_start.pdf sample file to select it as the page to replace. Click the Replace option in the toolbar. Browse to the location on your computer where you saved the sample files for this tutorial and select the point2point_logo_orng-blck-wht.ai file. Click Select. Note: Acrobat converts the Adobe Illustrator (.ai) file to PDF when it adds it to the document.

72. Add & Organize Pages in a PDF

73. Add & Organize Pages in a PDF Make sure the Replace Pages dialog looks like the one below, so that you’re replacing page 2 in the PDF file with page 1 of the Illustrator file. Click OK. Click Yes when Acrobat prompts you to verify that you want to replace page 2.

74. Add & Organize Pages in a PDF 3. Rotate a page Your document may be a combination of pages in both landscape and portrait orientation. You can adjust the rotation on any of the pages as necessary. Click the page 2 thumbnail and hover over it until the rotate icons appear. Click the Rotate Clockwise icon to rotate the page 90 degrees to the right.

75. Add & Organize Pages in a PDF 4. Delete a page Use the Delete Pages option to remove unwanted pages from the final PDF. Select the thumbnail for page 1 and click the Delete Pages option to delete the selected page. Click OK to confirm that you want to delete this page.

76. Add & Organize Pages in a PDF 5. Add a new page from an existing file You can add pages to your document while working in the thumbnail preview. Move your cursor to the right of the thumbnail for page 2 until the plus (+) icon appears. Select Insert from File... and locate the 2015_survey.xslx sample file. Click Select to convert the file into PDF format and insert it into the document.

77. Add & Organize Pages in a PDF

78. Add & Organize Pages in a PDF 6. Reposition pages Specify a range of pages to reorder them in the document. Click the Enter Page Range menu to see the options for selecting pages. Select Portrait Pages to select all of the pages that have a portrait layout — in this file, that’s pages 2 and 3.

79. Add & Organize Pages in a PDF With the pages still selected, drag the pages to the beginning of the document. Drag the pages until the blue bar appears and shows where the pages will be inserted. When you’ve reached the correct location, release the mouse.

80. Add & Organize Pages in a PDF 7. Create a new PDF from several pages You can create a document from the pages in a PDF without removing the pages from the source document. Reduce the size of the thumbnails by dragging the zoom bar to the left. Now you should be able to see more of your document’s pages. Select page 4, then hold down the Shift key and click page 9 to select the range of pages. Select the Extract tool, then click the Extract button. Notice that the boxes for Delete Pages after extracting and Extract pages as separate files are NOT checked; this will generate a single new PDF file (instead of one new file for every page), and will leave the original document intact.

81. Add & Organize Pages in a PDF

82. Add & Organize Pages in a PDF 8. Save the new file Acrobat creates a new document when you extract pages from a PDF. Select File > Save As to save the newly created file. You now have two separate documents. Your new PDF contains only the pages you selected and extracted from the original file, and that original file is still intact for whenever you need to access the full document.

83. TO SPLIT A PDF FILE BITA CSI LIMITED

84. Split a PDF File Open the Organize Pages tool Open the Organize Pages tool using the shortcut in the right pane or from the Tools center, accessed at the top left.

85. Split a PDF File 2. Click the Select a File button 3. Open a PDF you want to split In the Open dialog box, select the Bodea.pdf sample file or other PDF file you want to split into two or more documents.

86. Split a PDF File 4. Select Split in the top menu

87. Split a PDF File 6. Set criteria for dividing your file In the secondary toolbar that opens, use the Split by drop-down menu to specify if you want to split the PDF file by number of pages, maximum file size, or top-level bookmarks. In the Bodea.pdf sample file, set the number of pages to 6.

88. Split a PDF File 6. Set output options to split your PDF, then click OK Select Output Options to specify a target folder for the split PDF files and set file labeling preferences. For the Bodea.pdf sample file, use the default options, which save copies of the new split PDF files in the same folder where the original file is saved, and adds Part 1 and Part 2 labels to the end of each new file name. Select OK to proceed.

89. Split a PDF File 7. Click the Split button, then click OK again Click the Split button, and then click OK when Acrobat provides confirmation that the PDF document has been split into two new files. Acrobat automatically saves the split files to the target folder.

90. Split a PDF File

91. CREATING FORMS IN PDF BITA CSI LIMITED

92. Creating Forms in PDF’s Forms preferences Set forms preferences to control various aspects of your interaction with form fields. Note:  The forms preferences apply to the way the application handles open forms as you work. The preferences aren’t saved with the PDF forms themselves. In the Preferences dialog box, select Forms on the left. The forms preferences are organized in three sections: General Highlight Color and Auto-Complete .

93. Creating Forms in PDF’s Create a form from scratch From the top toolbar, choose Edit > Prepare a form. In the Prepare a form tool, select Start from blank page > Create form.

94. Creating Forms in PDF’s The form components are displayed on the left. To add text, select the Text option and type the desired text or information wherever you want to in your form.

95. Create Forms in PDF To add a logo or image to the form, close the Prepare a form tool and choose the Add Image option in the Edit tool. Select the image, select OK, and then place it at the desired location. Adjust the size or location of the image as appropriate. To change existing text or images, select the Edit megaverb in the global bar. All the text and image fields are enabled for editing. Add fields using the form components displayed on the left pane. Delete, resize, or arrange the fields as needed. To add a field: 1. On the left pane, select the component corresponding to the field type, or right-click anywhere in the form and then choose the desired form field. 2. Select the desired location in the form to place the selected field. 3. Set the field properties. The field properties vary based on the type of the form field.

96. Create Forms in PDF While you’re adding fields, select Preview to view how they look. Select Exit preview to come back to the prepare a form mode. Once you complete adding form fields, save the form.

97. Create Forms in PDF Create a form from an existing document 1. Choose Tools > Prepare Form. 2. Select one of the following options: Single file Converts an existing electronic document (for example, Word, Excel, or PDF) to an interactive PDF form. Scanner Scans a paper form and converts it to an interactive PDF form. Create New Start creating a form from scratch with a blank page. For more information, see How to create a form from scratch. 3. If you want others to sign this form, select the This Document Requires Signatures check box.

98. Create Forms in PDF 4. Click Start. Acrobat creates the form and opens it in the Form Editing mode. The right pane displays options for editing the form. The toolbar contains form field tools for adding additional fields. 5. Review the form fields Acrobat created. Add fields using the form field tools in the toolbar. Delete, resize, or arrange the fields as needed. You can add any of the following types of form fields: Add Text field Add text to the PDF document. Barcodes Encode the input from selected fields and display it as a visual pattern that can be interpreted by decoding software or hardware (available separately).

99. Create Forms in PDF Buttons Initiate a change on the user’s computer, such as opening a file, playing a sound, or submitting data to a web server. These buttons can be customized with images, text, and visual changes triggered by mouse actions. Check boxes Present yes-or-no choices for individual items. If the form contains multiple check boxes, the user can typically select as many or few of these as wanted. Date field Lets the user enter a date in the PDF document. Digital signature field Lets the user electronically sign a PDF document with a digital signature. Drop-down list Let the user either choose an item from a pop-up menu or type a value. You can set a form field property that enables the user to enter a custom value.

100. Create Forms in PDF Image field Adds an image field. Allows user to browse and select the image to add to the PDF document. List boxes Display a list of options the user can select. You can set a form field property that enables the user to Shift-click to select multiple items on the list. Radio buttons Present a group of choices from which the user can select only one item. All radio buttons with the same name work together as a group. Text fields Let the user type text, such as name, address, or phone number.

101. Create Forms in PDF 6. To change existing text or images, click Edit in the toolbar. All the text and image fields are enabled for editing. 7. To test your form, click the Preview button in the toolbar. Previewing a form allows you to view the form the same way the form recipients will and gives you a chance to verify the form. If you are previewing a form, you can click the Edit button to go back to the edit mode. 8. When your form is complete, save the form, and then click the Close button towards the right end of the toolbar to close form editing.

102. Create Forms in PDF Distribute Adobe Acrobat Sign forms After you create an Acrobat Sign form, you can use Acrobat Sign service for sending it to recipients for filling in and signing. 1. Click Send For Signatures in the lower-right corner of the right pane. 2. Click Ready to Send. The document is uploaded to Adobe Document Cloud. 3. Type in the email addresses of people you want to sign your document. Add a message if desired. 4. Click Send.

103. Create Forms in PDF You receive an email from Acrobat Sign which states that the documents are sent to the first user for signature. The first user also receives an email to sign the document. When the user adds his or her signature in the Signature field, and then click the Click to sign button, the document is sent to the next user for signature and so on. Everyone gets a copy of the signed document, and the file is stored securely in Adobe Document Cloud.

104. Create Forms in PDF Distribute (send) forms to recipients After you create a form, you choose a method for sending it to recipients. 1. Click Distribute in the lower-right corner of the right pane. 2. A series of messages might appear, depending on the conditions Acrobat detects in your form. Respond to the onscreen instructions as needed, and save the form. 3. Choose a distribution and collection method: Email Collect responses in your email inbox. Internal Server Distribute and collect responses on an internal server such as SharePoint or Network Folder.

105. Create Forms in PDF 4. Click Continue and follow the onscreen instructions for distributing the form. 5. If you choose to collect responses in your email inbox, do one of the following: Enter the email addresses separated with a semi-colon, or click the To button to select email addresses from your address book. Edit the default message. Select the option Collect Name & Email from Recipients To Provide Optimal Tracking. The system prompts recipients to provide their name and email address when they submit the form. This guarantees that in Tracker, you see exactly who has and hasn't replied, and when. Deselect the option if you want to receive anonymous submissions, or you don't care about that level of tracking.

106. Create Forms in PDF Note: If you don’t know the email addresses of your recipients, enter your own email address. The system sends you a link to the form, which you can email to recipients as desired.

107. Create Forms in PDF

108. EDIT PDF FORMS BITA CSI LIMITED

109. Types of PDF forms Interactive forms : These contain fields that you can select and fill in. Flat forms : These do not have interactive fields. It could be a paper form or PDF that hasn’t been optimized for form filling. The Fill & Sign tool automatically detects the form fields like text fields, comb fields, checkboxes, and radio buttons. You can manually add text and other symbols anywhere on the form using the Fill & Sign tool if required. You can complete the forms by entering information and adding your signatures. Acrobat also allows you to send your completed forms to others and securely save them in Adobe cloud storage. We will cover the following in this section; Fill and Sign PDF Forms Share forms with others to take their comments

110. Fill and sign PDF forms 1. open the form in Acrobat, and then select Sign from the global bar. Alternatively, you can select All tools > Fill & Sign. It displays the Fill & Sign tools on the left panel. You can now fill in the form fields and sign the form using the sign tools.

111. Fill and sign PDF forms TO FILL TEXT FIELDS: 1. From the left panel, select and then click on the field where you want to add text. It displays a text field along with a toolbar, as shown below. 2. Select the text field again and enter your text. 3. To reposition the text box to align it with the text field, select the textbox and hover over it. Once you see a plus icon with arrows, move the textbox to the desired position. 4. To edit the text, select the text box. Once you see the cursor and keypad, edit the text and then click elsewhere to enter. 5. To change the text size, select A or A as required.

112. Fill and sign PDF forms

113. Fill and sign PDF forms 6. To change the text color, select from the quick toolbar and then select a desired color from the color palette. The default color for signatures is black. To change the color of signatures, you must deselect the Keep signatures black checkbox.

114. Fill and sign PDF forms 7. To change the text style from normal to combed, from the textbox menu, select > Character spacing.

115. Fill and sign PDF forms It changes the text style from normal to combed. To increase or decrease the spacing, you can select the blue arrow icon and then drag it as desired. 8. Once done, select the next field space and then enter your text in the text box. Use the formatting options as desired. Repeat the step to fill all the required fields in the form.

116. Fill and sign PDF forms TO FILL RADIO OPTION FIELDS: 1. Hover over the field with the radio option. It automatically displays the default checkmark or the selected radio field symbol.

117. Fill and sign PDF forms 2. Select the radio option field to enter the symbol. 3. To change the symbol, select the field again, and then from the menu, tap and then select another symbol. It marks the field with the selected symbol.

118. Fill and sign PDF forms TO ADD SIGNATURE AND INITIALS: 1. Create your signature and initials if not already done. To do so: From the Quick action toolbar, select To add a signature, select Add signature . In the dialog that appears, type or draw your signature and then select Done. To add your initials, select > Add initials . In the dialog that appears, type or draw your initials and then select Done. Note: You may also add an image as your signature or initials. To add an existing image, tap the image icon from the top menu. To take a new picture to be added as your signature, tap the camera icon and follow through with the workflow.

119. Fill and sign PDF forms To add a signature: From the left panel, select your signature, move over to the field where you want to add it, and then click there to place the signature. Else, from the Quick actions toolbar, select and then select your signature. 2. Your signature appears in the field. Note: Once you add a signature or initial to a form and save it, you cannot edit it again. 3. To adjust the placement of your signature, hover over the signature till you see a plus icon, and then click and move the signature as desired. 4. To adjust the size of your signature, hover over the blue circle at the corner, and then hold and drag it as desired.

120. Fill and sign PDF forms

121. Fill and sign PDF forms Caution : Once you add a signature or an initial to a form and save it, you cannot edit it again. So, when adding a signature or an initial, you see the following warning message.

122. Fill and sign PDF forms To add your initials: From the left panel, select your initial, move over to the field where you want to add it, and then click to place the signature. Else, from the Quick actions toolbar, select and then select your initial. Your initials appear in the field. 2. To adjust the placement of your signature, hover over the signature till you see a plus icon, and then click and move the signature as desired. 3. To adjust the size of your signature, hover over the blue circle at the corner, and then hold and drag it as desired.

123. Share Forms Share the form with others to view or comment. Share a link to the form with others. Create a web form. Save a certified copy of the PDF. Invite others to sign the form. See how to Request signatures.

124. Share Forms TO SHARE THE FORM WITH OTHERS TO VIEW OR COMMENT: 1. From the top-right corner, select , and then in the Share document dialog that opens: To share the document with specific people, start typing the name or email address of the person you want to share the form with. To share the form via a link, select Get link .

125. Share Forms

126. Share Forms 2. In the Invite members dialog that appears: Continue adding names of people you want to share with. Modify the message if required. To make the form view-only, deselect the Allow comments toggle. To add a review deadline, select Add deadline and then enter a date Select Invite.

127. Share Forms It sends a link to all the people you added to the form.

128. Share Forms TO SHARE A CERTIFIED COPY OF THE PDF: 1. From the Sign panel on the left, select Save a certified copy. It creates a certified copy of the form and displays a certificate banner at the top, as shown below.

129. Share Forms 2. From the sign-in prompt in the right panel, select Next. It asks you to sign into your account again to help protect your signed agreements. 3. In the dialog that appears next, select Continue and then enter your account credentials to sign in.

130. Share Forms 4. Once you sign in again, the certified copy displays the file information and sharing options. Select a desired sharing option to share the form.

131. Share Forms

132. Share Forms TO SHARE A LINK TO THE FORM : 1. From the top-right corner, select 2. To share a view-only form, deselect Allow Comments. 3. Select Get link. It uploads the form to Adobe cloud storage and generates a shareable link that is copied to your clipboard. You can paste the link anywhere you want to share from.

133. Share Forms TO SHARE FORMS VIA A WEBSITE OR ANY ONLINE PORTAL From the Sign panel, select More options and then select Create a web form. Follow through the workflow to add the form to your website and share links to collect data online.

134. SHARE A PDF FILE FOR COMMENTING BITA CSI LIMITED

135. Share File for Commenting Learn how to collect feedback fast from multiple reviewers when you share PDF files for commenting with Adobe Acrobat. Reviewers can add comments directly in a shared PDF online, and you’ll receive notifications of file activity. Open a PDF file and click the Share With Others icon Open the Bodea Brochure.pdf sample file or another file that you want to send for comments. Then select the Share With Others icon to send a shared online file to others.

136. Share File for Commenting

137. Share File for Commenting 2. Enter recipient names or email addresses

138. Share File for Commenting 3. Allow comments The Allow comments switch is turned on by default. If you want to share the file only for viewing, click the toggle to turn it off.

139. Share File for Commenting 4. Add an optional deadline and reminder 5. Click Send When you select Send, your PDF file is sent for comments to all recipients. Each recipient receives an email with a link to the shared document online. They can annotate and reply to others’ comments in real time in the online PDF with no sign-in or software needed. 6. Manage shared PDF files To manage PDF files that you have sent for comments, go to Home and select Shared by you under Shared in the left pane. You can add reviewers, copy the review link to send to others, unshare the review file, or delete the review file. When a recipient views or comments in the shared file, you’ll get a notification in Acrobat.

140. COMBINING FILES INTO PDF BITA CSI LIMITED

141. Combining Files into PDF Use the  Combine Files  tool to merge Word, Excel, PowerPoint, audio, or video files, web pages, or existing PDFs. 1. In Acrobat, choose  Tools  >  Combine Files . The Combine Files interface is displayed with the toolbar at the top. 2. Drag files or emails directly into the Combine Files interface. Alternatively, choose an option from the  Add Files  menu. You can add a folder of files, a web page, any currently open files, items in the clipboard, pages from a scanner, an email, or a file you combined previously (Reuse Files). Note:  If you add a folder that contains files other than PDFs, the non-PDF files are not added. 3. Click  Options , and select one of the file size options for the converted file: 4. As needed, do any of the following: Rearrange pages Expand pages or Collapse Document Preview pages Delete pages Sort files

142. Smaller File Size Reduces large images to screen resolution and compresses the images by using low-quality JPEG. This option is suitable for onscreen display, email, and the Internet. Default File Size Create PDFs suitable for reliable viewing and printing of business documents. The PDF files in the list retain their original file size and quality.     Larger File Size Creates PDFs suitable for printing on desktop printers. Applies the High Quality Print conversion preset and the PDF files in the list retain the original file size and quality. Combining Files into PDF 5. In the  Options  dialog box, specify the conversion settings as needed, then click  OK . 6. When you have finished arranging the pages, click  Combine . A status dialog box shows the progress of the file conversions. Some source applications start and close automatically.

143. Insert one PDF into another Open the PDF that serves as the basis of the combined file. Choose Tools  >  Organize Pages . The Organize Pages toolset is displayed in the secondary toolbar. In the secondary toolbar, choose  Insert  >  From File . Alternatively, you can right-click a page and select  Insert Pages  to get the insert options.

144. Insert one PDF into another 4. Select the PDF you want to insert and click  Open . 5. In the Insert Pages dialog box, specify where to insert the document (before or after the first or last page, or a designated page). Click  OK . 6. To leave the original PDF intact as a separate file, choose  Save As , and type a new name for the merged PDF. Note:  You can also add an existing file to an opened PDF. Drag the file icon directly into the Page Thumbnails panel in the navigation pane.

145. Placing PDFs as linked files in other documents You can incorporate PDFs into other types of files that support  Object Linking and Embedding  (OLE), such as InDesign® or Word files. These files are called OLE  container documents . Later, if you edit the original PDF, the OLE features in the container application updates the embedded file in the container document, to reflect your changes. Do one of the following:  Choose the OLE container application’s  Insert Object  command or  Insert Hyperlink  command. (Windows)  In Acrobat , choose  Edit  >  Copy File To Clipboard , and then choose the  Paste Special  command in the container application.

146. COMPRESS PDF FILES BITA CSI LIMITED

147. Compress PDF Files Open the Optimize PDF tool To reduce the size of your PDF file, open the Optimize PDF tool. You can access this tool from the Tools center. Click the Tools tab at the top left, scroll down until you see the Optimize PDF tool, then select Open from the drop-down menu.

148. Compress PDF 2. Select a file to compress In the Open dialog box, select the Local Magazine Spring.pdf sample file you downloaded or other PDF document you want to compress and click Open.

149. Compress PDF 3. Select Reduce File Size in the top menu

150. Compress PDF 4. Set compatibility and click OK In the Reduce File Size dialog box that opens, choose file version compatibility from the drop-down menu options. For the Local Magazine Spring.pdf sample file, keep the default setting of Retain existing. Then click OK.

151. Compress PDF 5. Rename and save your file In the Save As dialog box, keep the same file name to overwrite the original PDF with the optimized PDF, or select a new name or location for your compressed file. Then click Save.

152. Export pdf to common file types and retain layout BITA CSI LIMITED

153. Export PDF to Common File Type Adobe Acrobat exports PDF files to fully editable Microsoft Word, Excel, or PowerPoint documents. Most importantly, you can export to these frequently used programs while retaining your layout and text flow. Easily share these documents with your editing teams to streamline your workflow across different devices and operating systems. Exporting a PDF to other file formats helps save you time re-typing, or copying, pasting, and reformatting. However, understanding the Export Options to ensure your intended layout is preserved is just as important as knowing how to convert your PDF to a PowerPoint presentation.

154. Export PDF to Common File Type Retain Flowing Text : This option prioritizes the ability for text to wrap and flow seamlessly throughout the exported document. Retain Page Layout : Choose this option when you would like your newly-exported document to stay in the same layout as your PDF. This option may split the text into different text box groups to retain the original design. Include Comments : This option is useful when you have sent the document out for review, and others have provided feedback. All comments are kept with the file and exported as well. Include Images : You have the option to choose to export your document with or without images from your PDF. Exporting without images can be useful when you only need the text from the PDF. Recognize Text : Recognize text is useful when you are converting a scanned document. This option will walk you through the process of analyzing your file for content before saving it to the desired format.

155. Export PDF to Common File Type 1. Open your PDF in Acrobat. 2. Either choose File > Export To or choose Tools > Export PDF. 3. Choose any one of these formats: Microsoft Word (DOCX), Spreadsheet (XLSX or XML), Microsoft PowerPoint (PPT), Image (JPEG, TIFF, or PNG), HTML Web Page (HTML), or other formats, such as Rich Text Format (RTF), Encapsulated Postscript (EPS), or Text (TXT). 4. Once the format is selected, click on the gear icon that appears and choose the export options that best fit your needs. Click OK and save your document to the desired location. Check the Open on Export box to open the related program once the document is saved.

156. Export PDF to Common File Type

157. REMOVE SENSITIVE INFORMATION FROM PDF BITA CSI LIMITED

158. Remove Sensitive Information From PDF 1. Open the Redact tool

159. Remove Sensitive Information From PDF 2. Select a file for redaction Choose Select a File, and then open the Employee Record.pdf sample file or other PDF document from which you want to redact sensitive information.

160. Remove Sensitive Information From PDF 3. Mark content for redaction Click Mark for Redaction in the top menu to mark items you want to permanently remove from the file. You can remove different types of information: Choose Text & Images to highlight text and graphics for removal. Choose Pages to mark the current page or a range of consecutive pages for redaction. Choose Find Text to search for specific content you want to permanently remove. You can search in the current document or across PDFs in a folder on your computer. Search for a single word or phrase, multiple words, or patterns. Please note that text in images and line art cannot be searched. In the sample file, choose Mark for Redaction > Text & Images. Then highlight the text in the Name, Address, Telephone, E-mail, Social Security Number, and Date of Birth fields.

161. Remove Sensitive Information From PDF

162. Remove Sensitive Information From PDF 4. Click Apply Click Apply to remove the marked areas of content. Then click OK in the resulting dialog box to confirm that you understand the selected content will be permanently removed through black out. Acrobat will apply redactions and create a new file with “_Redacted” appended to the file name, with all marked content covered by black boxes. The original file remains unchanged.

163. Remove Sensitive Information From PDF 5. Find and remove hidden information You can also use the hidden information feature to find and remove hidden information in your redacted file. To do so, click Yes in the subsequent dialog box. Acrobat will then search for hidden information and show you the results. Click Remove to remove this hidden data.

164. Remove Sensitive Information From PDF 6. Save your redacted file Once you have removed all sensitive content from your PDF file, choose File > Save to save the redacted file to your desired location. If you close the file without saving it, all redactions will be lost.

165. ADD WATERMARK TO PDF BITA CSI LIMITED

166. Add Watermark to PDF Choose  Tools  >  Edit PDF  >  Watermark  >  Add . 2. Specify the watermark: To reuse a watermark and watermark options that you saved in an earlier session, select it from the  Saved Settings  menu. To create a text watermark, select  Text , and type the text in the box. Adjust the text formatting options as needed. To use an image as a watermark, select  File . Then click  Browse  and select the image file. If the file has multiple pages with images, specify the  Page Number  you want. Note:  Only PDF, JPEG, and BMP images can be used as watermarks.

167. Add Watermark to PDF 4.To change the size of an image watermark, do one of the following: To resize the watermark in relation to the original image file size, enter a percentage in the  Absolute Scale  option (in the Source area of the dialog box). To resize the watermark in relation to the PDF page dimensions, enter a percentage in the  Scale Relative To Target Page  (in the Appearance area of the dialog box).

168. Add Watermark to PDF 5. Adjust the appearance and position of the watermark, as needed. (Optional) Click  Appearance Options  and specify the following options: To specify when the watermark appears, select or deselect  Show When Printing  and  Show When Displaying On Screen . 6. To control variations in a PDF with pages of varying sizes, select or deselect  Keep Position And Size Of Watermark Text Constant When Printing On Different Page Sizes . 7. (Optional) To apply the same settings to additional PDFs, click  Apply To Multiple Files . Click  Add Files , choose  Add Files  or  Add Open Files , and then select the files. Then in the  Output Options  dialog box, specify your folder and filename preferences, and click  OK .

169. Remove watermarks Do one of the following: Open a single PDF, or select one or more component PDFs in a  PDF Portfolio . Then choose  Tools  >  Edit PDF  >  Watermark  >  Remove . To remove watermarks from multiple PDFs, close any open PDFs and choose  Tools  >  Edit PDF  >  Watermark  >  Remove . In the dialog box that appears, click  Add Files , choose  Add Files , and then select the files. Click  OK , and then in the  Output Options  dialog box, specify your folder and filename preferences.

170. CONVERTING PDF BITA CSI LIMITED

171. Convert PDF to Word Convert PDF to Word using Acrobat Open the PDF in Acrobat. Click the  Export PDF  tool in the left pane. Choose  Microsoft Word  as your export format, and then choose  Word Document .

172. Convert PDF to Word 4. Click  Convert . The Save As dialog box is displayed. 5. Select a location where you want to save the file, and then click  Save .

173. SHARING, REVIEWS AND COMMENTING BITA CSI LIMITED

174. Share PDFs Open a PDF in Acrobat or Acrobat Reader. The sharing tools are displayed in the top-right corner of the tool bar. You can share a PDF file using any one of the following methods: 1. Share an anonymous or public link to the file An anonymous or public link makes the files accessible to anyone who clicks the link. Also, the detailed tracking information is not available for files shared using public links.

175. Share an anonymous or public link to the file Click the Share A Link To This File icon ( ). By default, the Allow Comments switch is turned on. To share the file only for viewing, click the switch to turn it off. Click Create Link.

176. Share an anonymous or public link to the file The Get a Link prompt displays the progress. The link is created and copied by default. The shared file is open in Acrobat viewer after the link is created. You can also perform any of the following actions from the right pane: - Add People with whom you want to share the document - Unshare File - Save A Copy of the file

177. Share an anonymous or public link to the file

178. Share document as an email attachment Click the Send File By Email icon ( ).

179. In the Send by Email dialog, do one of the following: - Choose Outlook if it is your default email application. - Select Webmail in the drop-down list and then select Add Gmail. Enter your email address and click OK. Enter the password when prompted. - Select Webmail, and then select Add Other email address you use. Enter the email address, password, IMAP, SMTP settings in the Add Webmail Account dialog and click Add. The Attach a Link switch is turned on by default; a shared view-only link to the PDF will be added in the email body. If you want to attach the PDF instead of the link, click the switch to turn it off. Click  Next . Enter the recipient's email address and send. Share document as an email attachment

180. Send personalized invitations for viewing and commenting Click the Share This File With Others icon ( ). The Name and Message fields are just like the ones you use for sending an email and appear to your recipients in the same way. Enter desired information, and then click Send. Your recipients get an email notifying them that the file is shared with them.

181. Track shared files The files that you have recently shared are listed in Home > Recent . When the recipient views the file, you get a notification in Acrobat and an email. To view and track all the files shared for viewing, do the following: Click Home, and do one of the following: - To view the files shared by you for view or review, click Shared By You. - To view the files received for view or review, click Shared By Others. All the files shared for viewing are displayed along with the following information: - Name: Name of the file shared for view. - Sharing: Shows if the file is shared or unshared. - Date Modified: The last time when the file was modified.

182. Track shared files To view the details of a file, select the file. A thumbnail of the file is displayed in the right pane. The action board in the right pane displays the actions you can perform on the file. The displayed actions vary based on whether you have shared the file, or received the file for viewing as shown below:

183. Starting a PDF review – Email based review When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge comments that you receive. (Form fields in a PDF aren’t fillable during the review.) After initiating a shared review, you can also start an email-based review with the same PDF. Before you start an email-based review, make sure that your email application or webmail account is configured to work with Acrobat. If you're using Acrobat 2020 or Acrobat 2017 (Classic), skip to the next step. If you're using Acrobat, do the following before you initiate the review: Go to Edit > Preferences. The Preferences dialog box is displayed. In the left pane, click Reviewing. Under the Shared Review Options section, deselect the Share For Review Using The Adobe Document Cloud check box, and then click OK.

184. Starting a PDF review – Email based review Choose Tool > Send For Review. The Send for Comments toolset is displayed in the secondary toolbar. Click Send For Comments By Email. If prompted, enter information in the Identity Setup dialog box. Specify a PDF if it isn’t already open, and then click Next. The PDF that you specify becomes the master file. Merge the comments you receive from reviewers into this file. Specify reviewers by typing their email addresses. Insert a semicolon or a return between each address. Click Address Book to select email addresses from your email application or webmail address book.

185. Starting a PDF review – Email based review Preview and edit the email invitation as needed, and then click Send Invitation. Select an email client to send the invite and click Continue. A copy of the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents commenting tools and instructions.

186. Track Review – using acrobat desktop app Initiator When the reviewers add any comment on the PDF, you get a notification in Acrobat. Select the notification icon (). Then select the notification message. Acrobat opens the review PDF. Reviewer You get a notification in Acrobat. Select Review, in the notification message to open the review PDF in Acrobat. The PDFs shared for review with you are also listed in Acrobat > Home > Recent. Double-click the PDF to open in Acrobat. Note : The comment icon ( ) next to a shared file’s name indicates that it’s a review file. If there’s no comment icon ( ) next to a shared file, then the file has been shared for viewing only.

187. Track Review – using acrobat desktop app To view and track all the PDFs shared for review, do the following: Select Home. In the Shared section, do one of the following: - To view the files sent by you for review, click Shared By You. - To view the files received for review, click Shared By Others. The comment icon ( ) next to a shared file’s name indicates that it’s a review file.

188. Track Review – using acrobat desktop app All the PDFs shared for review are displayed along with the following information: Name : Name of the PDF shared for review Status : Shows the number of people who have commented on the file. Last Activity : The timestamp of the last activity performed on the PDF. To view the details of a PDF, select the PDF. A thumbnail of the PDF is displayed in the right-pane. To view the review status and the list of reviewers, expand the list by clicking the arrow key (). Based on whether you are an initiator or a reviewer, you can perform any of the following actions:

189. Track Review – using acrobat desktop app To view the comments, double-click the file. The review PDF opens. The comments list is displayed in the right pane. In the upper-right corner, click the icon to toggle between viewing comments and managing review. Based on whether you are an initiator or a reviewer, you can perform any of the following actions from the Share option:

190. Merge Comments After you receive comments from reviewers, you can merge the comments into the master PDF. After a reviewer sends you comments, open the attached file in your email application. If the email application can’t find the original version of the PDF, it prompts you to browse for it. If you initiated the review, the Merge Comments dialog box appears. Select one of the following options: Yes - Opens the master copy of the PDF and merges all comments into it. After comments are merged, save the master PDF. No - Open This Copy Only, Opens the reviewer’s copy of the PDF with comments. If you select this option, you can still merge comments by choosing Comments > Merge Comments Onto Master PDF . Cancel - Closes the reviewer’s PDF that contains comments.

191. ANNOTATIONS AND DRAWING MARKUP TOOLS BITA CSI LIMITED

192. Show annotations and drawing markup tools Annotations and markup tools don’t appear by default, except when you open a PDF in a managed review workflow. Choose Tools > Comment to open the Comment toolbar. The comments that you add to the document are displayed in the right pane. Comment toolbar in Acrobat The drawing markup tools are grouped under the Drawing Tools menu. Click the Drawing Tools icon on the toolbar, and then select Expand Drawing Tools to add the drawing tools to the secondary toolbar.

193. Select an annotation or drawing markup tool Open the Comment toolbar and select the desired annotation tool. To select the drawing markup tool, open the Comment toolbar and click the Drawing Tools icon . Select the desired tool from the Drawing Tools menu. Note : After you make an initial comment, the tool changes back to the Select tool so that you can move, resize, or edit your comment. (The Pencil and Highlight Text tools stay selected.)

194. Add a sticky note The most common type of comment is the sticky note. A sticky note has a note icon that appears on the page and a pop-up note for your text message. You can add a sticky note anywhere on the page or in the document area.

195. Add a sticky note Add a sticky note comment Select the Sticky Note tool in the Comment toolbar, and click where you want to place the note. Type text in the pop-up note. You can also use the Select tool to copy and paste text from a PDF into the note. Edit a sticky note comment Click or double-click the note icon. Make changes, as needed: - To resize the pop-up note, drag the lower-left or lower-right corner. - To change the text formatting, click the Text Properties icon in the Comment toolbar, and select the text, and then select the property you want in the toolbar. - Click close when done

196. Delete Sticky Note Delete a sticky note Select the Sticky Note tool , the Hand tool , or the Select tool . Select the note icon, and press Delete. Alternatively, double-click the note icon and choose Delete from the Options menu of the pop-up note.

197. Add a text comment Use the Add Text Comment tool to type text anywhere on the PDF page. The Add Text Comment tool is similar to the Add Text Box tool. Choose the Add Text Comment tool from the Comment toolbar. Click on the page to place the cursor To change the text formatting, click the Text Properties icon in the Comment toolbar, and select the text, and then select the property you want in the toolbar.

198. Add a line, arrow, or shape Note: In Acrobat Reader , drawing tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights . When selecting a drawing tool, consider the effect you want. Choose Tools > Comment. In the Comment toolbar, click Drawing Tools and select the drawing markup tool: The Rectangle tool , the Oval tool , the Arrow tool , and the Line tool let you create simple shapes. The Cloud tool and Polygon tool create closed shapes with multiple segments. The Polygon Line tool creates open shapes with multiple segments. The Pencil tool creates free-form drawings, and the Pencil Eraser tool removes the pencil markups.

199. SECURITY BITA CSI LIMITED

200. Enable enhanced security Acrobat and Acrobat Reader enable enhanced security by default. Adobe recommends that you enable enhanced security if it isn't already enabled, and that you bypass restrictions only for trusted content. 1. Choose  Preferences . 2. From the  Categories  on the left, select  Security (Enhanced) . 3. Select the  Enable Enhanced Security  option. 4. (Optional—Windows only) Select  Cross Domain Log File  for troubleshooting problems if your workflow involves cross-domain access using a server-based policy file.

201. Specify privileged locations for trusted content Content that resides in a privileged location is trusted. For example, enhanced security normally blocks PDFs from loading data from unknown websites. If you add the data’s origin (its host domain) to your list of privileged locations, Acrobat and Acrobat Reader allow loading of the data. Select  Preferences  > Security (Enhanced). Select  Enable Enhanced Security . 3. Specify a list of locations under  Privileged Locations , and then select OK.  To trust any sites you already trust in Internet Explorer, select  Automatically Trust Sites From My Win OS Security Zones. To add only one or two PDFs from a location, click  Add File . To create a trusted folder for multiple PDFs, click  Add Folder Path  or  Add Host . To allow data to load from a website, enter the name of the root URL. For example, enter  www.adobe.com , but not  www.adobe.com/products . To trust files from secure connections only, select  Secure Connections Only  (https:).

202. Specify privileged locations for trusted content Note: The Automatically Trust Sites From My Win OS Security Zones setting is applicable when Protected View is set to Files From Potentially Unsafe Locations. If you set Protected View to All Files, trusted sites will open in protected view, by default, unless you add the sites to the Privileged Locations list.

203. Password security basics You can limit access to a PDF by setting passwords and by restricting certain features, such as printing and editing. However, you cannot prevent saving copies of a PDF. The copies have the same restrictions as the original PDF. Two types of passwords are available: Document open password A  Document Open  password (also known as a  user  password) requires a user to type a password to open the PDF. Permissions password A permissions password (also known as a  master  password) requires a password to change permission settings. Using a permissions password, you can restrict printing, editing, and copying content in the PDF. Recipients don’t need a password to open the document in Reader or Acrobat. They do need a password to change the restrictions you've set.

204. Password security basics Add a password to a PDF Open the PDF in Acrobat. Choose  File  >  Protect Using Password . Alternatively, you can choose  Tools  >  Protect  >  Protect Using Password .   3.Select if you want to set the password for Viewing or Editing the PDF.

205. Merge Comments

206. Merge Comments

207. Merge Comments

208. Track Review – using acrobat desktop app

209. More questions about PowerPoint? Select the Tell Me button and type what you want to know. SELECT THE ARROW WHEN IN SLIDE SHOW MODE Visit the PowerPoint team blog Go to free PowerPoint training