Alfresco DMS for Comm IT Group

1. Securely Store , Track and Share Electronic Document in a centralized location. Why Document Management System ? Most widely used Open Source DMS Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

2. As a Reliable Backup location Search and Find All Documents Easily Share document Colleagues Customer Track modification to documents Facilitates in version control of documents Work remotely with team Objective of implementing DMS Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

3. Improves productivity and work efficiently as a team Facilitates Knowledge Sharing Improves Customer support efficiency Reduce time spent on issues Solve repeated issues quickly Benefit of implementing DMS Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

4. Accessing DMS http://54.204.9.96 Using Google Chrome Brower access the following URL This is temporary url , soon it will be https://intranet.comm-it.com.my Access via IP address will be still possible after that. Page will be redirected Click here for login screen Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

5. DMS Dashboard Top menu bar, use it for navigation, change password, log out etc Sites you belong to will be listed here. Click the “Projects” link to open the project site. Search entire system Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

6. Sites roles Manager Contributor Consumer Users added to Site can be one of these 3 roles Read only access. Can only view and download documents. Cannot upload, create, edit or delete document. Contribute to the document repository. Allowed to upload, create, edit and delete document. However limited to documented owned only. Manage user accessibility. Has complete control over the document repository. Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

7. Sites created in DMS for COMM - IT Sites Purpose Projects All project related files are stores here. Includes from requirement gathering, implementation, training and support. Knowledge Base This is a knowledge library to share documentation that are helpful in improving proficiency in Maximo and other related technologies . Sales and Marketing Repository for use by sales and marketing personnel. Documents Includes product presentation slides, Company profile documents, Client List etc. HR Site created for future use by HR department Finance Site created for future use by Finance department Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

8. Site Home Page Click here to access document folder for the site Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

9. Site – Accessing Documents Folder navigation Action buttons Folders Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

10. Sites – Accessing Documents Preview and Download Document Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

11. Sites – Uploading new Documents Upload documents to current folder . Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

12. Sites – Uploading new Documents Multiple files upload supported. Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

13. Sites – Uploading new Documents Alfresco DMS COMM-IT Consultancy Services Sdn Bhd Revising document Click here to revise document

14. Sites – Uploading new Documents Alfresco DMS COMM-IT Consultancy Services Sdn Bhd Revising document Select revised file a set version number

15. Sites – Creating Files using Google Docs Alfresco DMS COMM-IT Consultancy Services Sdn Bhd Create new Google Docs

16. Sites – Creating Files using Google Docs Alfresco DMS COMM-IT Consultancy Services Sdn Bhd Click here to save the document

17. Sites – Creating Files using Google Docs Alfresco DMS COMM-IT Consultancy Services Sdn Bhd Set revision number after re-editing

18. Create New Project from Template Step 2 of 3 – From template, Select all subfolder & “Copy To” action Alfresco DMS COMM-IT Consultancy Services Sdn Bhd Step 1 of 3 – Create a new project folder

19. Create New Project from Template Step 3 of 3 – Select the new project folder as destination Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

20. Project Template Client Information Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

21. Project Template Initial Phase Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

22. Project Template Project Initiation Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

23. Project Template Project execution Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

24. Project Template Testing and User acceptance Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

25. Project Template Training Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

26. Project Template Handover documents Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

27. Project Template Additional enhancement Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

28. Project Template Technical Support Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

29. Knowledge Base Site Alfresco DMS COMM-IT Consultancy Services Sdn Bhd

30. Alfresco DMS COMM-IT Consultancy Services Sdn Bhd Thank You