Application letter

letter

1. LETTER OF APPLICATION LETTER OF APPLICATION

2. LETTER OF APPLICATION An application letter is the one that seeks a job position. It is a sales letter in the sense that it sells your services to your prospective employer. The application letter is composed of two parts: The cover letter of the application letters itself The resumé, which is an enclosure

3. Application Letter / Cover Letter The application letter itself, may be solicited. This means that you are responding to an advertisement for a vacant position that needs to be filled. The solicited letter should indicate in the first paragraph the source and the date of the advertisement as well as the vacant position applied for.

4. When the letter is unsolicited, you are only prospecting for a job. You are only taking chances if your qualifications might fit the vacancy, should there be one in the company. You need not cite any source of information regarding the vacant position.

5. Parts of the Application/Cover Letter: The parts of the application or cover letter serve as your guide in writing the letter. Opening paragraph - (Orientation part) State the position you are applying

6. for and indicate that the letter is solicited by giving the source and the date when the newspaper advertisement appeared. If a person has suggested that you apply for a particular position, you may cite the name of that person in the opening paragraph. If, however, the letter is unsolicited, simply express your interest in offering your services should there be a vacant position.

7. 2. Middle paragraph - (information part) indicate your qualifications in relation to the position you are applying for and what you can do for the company. Highlight your overall education by showing how your studies prepared you for the work you seek. Explain how and why you supplemented your major field. Also mention the job you have handled, if any, full time or part time. If you have

8. had little job or no job experience, then mention that you have the ability to work with people; that you have great interest in the field you are applying for; and that the mentioned activities related to the job may be your selling points. 3. Last paragraph- (Action part) Request an action. Without begging or commanding, ask for an interview at a

9. time convenient for the employer. Suggest contact numbers for keeping in touch.

10. Sample A of Application or Cover Letter (Solicited Letter) Ms. Evangeline S. Reyes The Capital Group of Companies Pinagbyanan San Juan City Dear Mr. Reyes: I read your advertisement of July 14,20_ in Manila Bulletin regarding a vacant position in the Human Resource Department. I am interested in applying for the position. I am a graduate of Bachelor of Science in Business Administration major in Management and Human Resources. I have also completed courses in employee’s compensation, benefit analysis, information system technology, and training and development.

11. Since my graduation in March 2015, I have worked as a member of the administration staff of the Mayor of San Juan. In the position, I am responsible for preparing the payroll and assisting in the development of training programs for new hires. Working in a government office has given me the opportunity to apply what I learned in college. May I request that I be interviewed anytime at your convenience. I can be reached at 826-8722 Yours truly, Maria Lourdes R. Saldo Maria Lourdes R. Saldo

12. Sample B of Solicited Application Letter 1548 M. Natividad St. Sta. Cruz Manila October 1, 20_ The Dean College of Business Polytechnic University of the Philippines Sta. Mesa, Manila Dear Madam: I passed by the bulletin board of the College of Education this morning and saw your announcement that the college is in need of three teachers. I wish to apply for a teaching position in the Department of Teacher Education.

13. I completed my degree in Bachelor in Business Teacher Education at the University of the East in 1997, major in Business Education and minor in Economics. I also had computer training at the IT Center of your university (PUP) in the summer of 20_. At present, I am teaching at the Eulogio Amang Rodriquez Institute of Science and technology, Sta, Mesa, Manila and at the same time pursuing my master’s degree in Business Administration at the Far Eastern University. I had held bookkeeping and secretarial part-time jobs before I was hired as a teacher by my present employer. My employment records in the enclosed resume will further describe me as a worker. I look forward to your granting me the opportunity for a personal interview at the convenient to you. My telephone number is 644-77-05. Yours truly, Cynthia A. Carafes

14. Resumé The resumé is the second part of an application letter. It is the enclosure of the cover letter, the application letter itself. Actually, the resumé is the summary of your personal information as an applicant. It is a concise picture of what you have accomplished: your education, work experience, and activities that will be presented to your

15. prospective employer (Murphy & Hilderbrant , 2013). Before writing the cover letter, prepare the resumé first because it is the basis of your letter. The information in the resumé must be presented with headings in phrases, instead of full sentences. Positive qualifications must be emphasized, and job-related strengths must be presented. There is no definite order in the sequencing of items in the resumé, but

16. you should present first what the job demands. Doing so represents the functional or reverse chronological is seldom used now. Nowadays, business firms simply require a resumé from an applicant because it gives them a concise yet complete idea about the writer, which the application letter cannot do. The following is a checklist of information to

17. Be included in a resumé. Personal Data - The information provides a general idea of the applicant- who he is, what he wants, and what he offers. It consists of the following: Name, address, telephone, and cellphone numbers Date of birth, religion, civil status Height, weight

18. d. Job or career objective (This statement is sometimes in the heading or under a separate title.) e. Summary of basic qualifications 2. Education - this is the most important qualification after graduation. The statement of your educational qualifications should follow the personal data. The more years you are away from school, the lesser educational details are

19. required. The listing of educational qualifications should begin with the most recent (reverse chronological order). a. Advanced schooling and training with school names and locations, dates attended, degrees and certificates. Include high school and elementary school, if significant (that is honor graduated). b. Major field, pertinent courses,

20. academic honors, special skills, research reports. 3. Work Experience - This portion reveals information that helps the employer evaluate the applicant regarding work habits and personality. a. Employer name and address, inclusive dates of work b. Type of work performed

21. c. Nature of job part-time or full-time contractual or regular 4. Activities, achievements, award - This portion tells about the applicant’s personality, ability to work with others, leadership, and emotional quotient (EQ) a. School and community memberships, offices held, publications (if any)

22. b. Achievements, awards c. Travels, languages spoken, self-support, other facts 5. References - This may be omitted if you indicate that it can be submitted upon request; nevertheless, it is usually your advantage to list at least three respectable persons as references. a. Former employers, former

23. Professors, or character references whose names are resected b. Title or position held in the organization by the referred person c. Complete business address and telephone or fax number and email of the referred person

24. Maria Lourdes R. Saldo 4 Avocado Street 21 years old Town & Country Executive Village Single Antipolo City Roman Catholic Telephone: [phone] Weight: 120 lbs Cell Phone: [phone] Height: 5’2” Professional Objective : Human Resource Position Education: Bachelor of Science Business Administration Major in Management and Human Resources St. Peter College, Quezon City Magna Cum Laude Pertinent Subjects Administrative Management

25. Principle of Management Communication for Management Microcomputer Application for Administrative Personnel High School: Arellano High School Sta. Cruz, Manila 2006-2010 Salutatorian Elementary: CecilioApostolElemtary School 2000-2006 Valedictorian Work Experience: Administrative Staff San Juan Mayor’s Office 2014-2015

26. Student Assistant St. Peter’s College- HDR Office 2012-2014 Assist students with transcript of records file student record Activities, Achievement, Awards: Magna Cum Laude BSBA, 2014 Top Graduate Award, 2014 President College of Business Student Council 2013-2014 Member, SAMARA, St, Peter’s Honor Society Member, St. Peter’s College Alumni Association

27. References: Dr. Rosalinda R. de Gula Dean, College of Business St. Peter’s College, Quezon City Tel. 921 – 40-91 Dr. Mary Grace R. Cruz Professor, College of Arts St. Peter’s College, Quezon City Tel. 714 – 19 – 44 Mayor Arturo R. Ramos Office of the Mayor San Juan City Tel. 859 – 77 – 46

28. Prepared by: Sherredan A. Abdulla Kimberly A. Alvarez ABM11- HELIUM