appliedproductivitytoolsusingwordprocessor.pptx

appliedproductivitytoolsusingwordprocessor.pptx

1. EMPOWERMENT TECHNOLOGIES 11 Gil M. Abanador

2. Applied Productivity Tools using Word Processor 11

3. Recognize potential career growth opportunities for Qualification of Data Encoder: 1. Educational Background High school diploma or equivalent (minimum requirement). Associate’s or bachelor’s degree in business administration, information technology, or a related field (preferred but not always required) 2. Technical Skills Proficiency in typing with a high accuracy rate (at least 20-60 words per minute is often required).  Knowledge of data entry software, Microsoft Office (Excel, Word), and Google Workspace. Familiarity with database management systems and data processing software. 3. Work Experience Previous experience in data entry, administrative support, or clerical work (preferred but not always necessary for entry-level roles)  

4. Word Processor A word processor is a computer program or device that provides for input, editing, formatting and output of text often with some additional features . Early word processors were stand-alone devices often on its function, but current word processors are word processor programs running on general purpose computers. 11

5. What is word processing? The use of computer to write or create letters, reports or documents. Enables you to save time and to improve the appearance of your documents. 11

6. What is Word Processing ? It is also known as a document preparation System It is a programme where you can type and print documents It has replaced the old typewriters Then Now

7. Application areas of word processing : Business - Legal Copies, Letterheads, Letters, Memos, Circulars etc. Education - To develop word processing skills from the very beginning Home - Dealing with assignments being completed at home, or occasionally recreational e.g. Maintaining diary

8. Below is the table, describing parts of Word Windows: Title Bar Displays the name of the currently active word document. Ruler Bar Allows you to format the vertical and horizontal alignment of text in a document. Tool Bars Word has a number of tool bars that help you perform task faster and with great ease. Example : Standard Tool Bar, Formatting Tool Bar Status Bar Displays information about the currently active document. Scroll Bar Allows scrolling the content or body of document. Workspace Area in the document window where text can be entered. Menu Bar Contains menus doing separate tasks.

9. The title bar in Microsoft Word is the horizontal bar at the top of the screen that displays the name of the document you are working on. It also provides controls for managing the window . 

10. The ruler bar in Microsoft Word is a tool that helps you set tabs, change line alignment, and more. You can find it at the top and left side of your document. 

11. Microsoft Word One of the most popular and powerful word processing software today. You can easily create simple and complex documents like memos and reports. 11

12. Double Spacing 1. Highlight the texts that you want to double space > Home > Paragraph > Indents and Spacing > Spacing > Line Spacing > choose double > OK. 11

13. 11

14. Inserting Header and Footer Open Word processor. Click Insert > Header & Footer . Choose header, click insert & Footer 11

15. 4. Choose a style. 11

16. Inserting a Page Number In the same area of the footer and header, select the page number. Choose what format and style you want to use in a page number. 11

17. Page Number NOTE: You can select the page number or text in the header and footer and change the font style, size, and color in the Home ribbon.

18. Creating a Table of Contents Create a new Word document, name it “ Table of Contents” and input the following:   Unit 1 ICT and its Current State Software Applications and Platforms Netiquettes Online Navigation   Unit 2 Word Processor Spreadsheet Working with Slides 11

19. For each text, apply Heading Style. For Unit 1 and 2, apply Heading 1 and for the rest of the text apply Heading 2. Click Home > Choose Styles group > Heading 1 or Heading 2. 11

20. Click Home Choose Styles 11

21. Click in the beginning of the document to move the insertion point. If you want to make it automatic in putting label in your “Table of Contents”, press, References > Table of Contents group > then the click Automatic Table 2. 11

22.                                           Figure 2.6 Applying Automatic Table 2 i Automatic Table 2 Click References 11

23. Header and footer 11

24. Word Processing Advantages Faster Can edit documents Change font style, size, colour Change layout Print many copies Less noise Add pictures Make tables Email documents Disadvantages Equipment costs Upgrade software Train staff More complicated Virus, popup

25. Introduction to parts of a word window

26. How to enter and edit text You can enter text by using the keyboard Editing text may involve inserting, deleting, or amending Other possible methods are using a scanner and optical character recognition (OCR) You can do this by speaking into a microphone or using voice recognition software

27. Word Wrap With a word processor, when you reach the end of a line you don’t need to use the return key to make a new line. Word processor will make a new line automatically and it will move partly completed words at the end of one line to the start of the next line

28. Word Count It is very useful if you are writing an essay or an article containing a certain amount of words Instead of using spell checker to count words use word count it saves time.

29. Inserting Clip Art To insert clip art Click on insert and then picture Then click on Clip art Some pictures from Clip art

30. Text Alignment Text can be aligned in three different ways Left Right Centre

31. Features of Word Processor Search and Replace We use this feature to replace a word a number of times in a document. Spell Checker The spell checker works by comparing the typed word to words in the computer’s internal dictionary, any word it does not recognise it will place a red line underneath.

32. Features of Word Processor Grammar Check This feature works by highlighting sentences with grammatical errors, for example I seen everyone coming along Standard Paragraph A standard paragraph is a piece of text that has been typed up, saved to backing storage and inserted into a document a number of times

33. Features of Word Processor Template A template is a ready made document, with placeholders for items like text and graphics

34. WYSIWYG Development of higher-resolution monitors allowed them to provide limited WYSIWYG - What You See Is What You Get, to the extent that typographical features like bold and italics, indentation, justification and margins were approximated on screen. MacWrite, Microsoft Word and other word processing programs for the bit-mapped Apple Macintosh screen, introduced in 1984, were probably the first true WYSIWYG word processors to become known to many people until the introduction of Microsoft Windows.

35. The evolution of Word 2002-2010 36 Word XP Word 2003 Word 2007 Word 2010

36. New features in Word 2007 The Microsoft Office Button The Quick Access Toolbar Customizable The Ribbon

37. THANK YOU

38. 11 1. How will you edit the page number in the Table of Contents? A. Ctrl + a then delete. B. Highlight the desired page number and delete. C. Highlight the desired page number and edit it. D. Click the page number and erase before you edit .

39. 11 . 2. What is the first step in adding footer? A. Click Home B. Click Insert C. Press Ctrl + H D. Click Reference

40. 11 3. The word processor is best described as Presentation software B . Database software C . Document software D. Outlook software

41. 11 4. A computer program or device that provides for input, editing, formatting and output of text, often with some additional features. A. Outlook C. Spreadsheet B. Presentation D. Word

42. 11 5. How can you add Page Number? A. Click Insert > Header > choose style B. Click Insert > Header & Footer > Page Number > Choose Style C. Click Insert > Footer > Choose Format > Choose Style D. Click Insert > Header & Footer > Page Number > Choose Format > Choose Style .

43. 11 6. Jane is inserting page numbers in her research project document. Which of the following is NOT a process of inserting an automatic page number in her document? A. Copy the document and click the insert ribbon. B. Copy a document from another file that has a page number. C. Click the Insert ribbon, search for the Header & Footer group and click page number. D. Double click the footer section of a page in the document, click on the page number in Header & Footer group and select the page number.

44. 11 7. When should Heading Styles be applied in the Table of Contents procedure? A. Type the text then apply Heading Styles “before” creating the Table of contents. B. Type the text then apply Heading Styles “after” creating the Table of contents. C. Type the text then apply Heading Styles “while” creating the Table of contents. D. Type the text then apply Heading Styles “during” inserting the Table of contents.