Appointment of arbitrator as per The Arbitration and Conciliation (Amendment) Act 2015

New Arbitration and Conciliation (Amendment) Act 2015 has provisions for speedy resolution and for impartial and independent arbitration. Some provisions of the new Act are discussed.

1. Appointment of arbitrator as per the arbitration and conciliation (amendment) act 2015 Dr K M Soni , Chief Engineer, CPWD Mumbai

2. Disputes & their Resolution Part of Life so also part of works contracts Avoid the disputes Should be resolved at first instance by the parties involved Through Conciliation Through Arbitration Rarely through Courts CONCILIATION ARBITRATION COURT PROCEEDINGS Cost effective MUTUAL CONSENT AVOID DISPUTE Most Least

3. Arbitration Needs speedy and economic resolution Justified resolution Through independent arbitration Through impartial arbitration

4. Speedy resolution Probable Reasons for Delay No Time Limit Large number of cases with an arbitrator Delay in submission of documents Delay by the parties or their legal counsels No cap on fee New code provides for; Time limit for arbitration (12 months from the entering upon the reference) Additional fee for award within 6 months Termination of arbitration in case of delay Cap on number of arbitration cases Provision of fast track arbitration

5. Time limit The award shall be made within a period of twelve months from the date the arbitral tribunal enters upon the reference. (Reference means the date on which the arbitrator/all the arbitrators have received notice, in writing, of their appointment) The parties may, by consent, extend the period specified for making award for a further period not exceeding six months . If the award is not made within the period specified or the extended period specified, the mandate of the arbitrator(s) shall terminate unless the Court has extended the period Provided that while extending the period, if the Court finds that the proceedings have been delayed for the reasons attributable to the arbitral tribunal, then, it may order reduction of fees of arbitrator(s) by not exceeding five per cent for each month of such delay.

6. Time limit If the award is made within a period of six months from the date the arbitral tribunal enters upon the reference, the arbitral tribunal shall be entitled to receive such amount of additional fees as the parties may agree.

7. Fast Track Procedure The parties, while agreeing for resolution of dispute by fast track procedure, may agree that the arbitral tribunal shall consist of a sole arbitrator, chosen by the parties. The arbitral tribunal shall follow the following procedure while conducting arbitration proceedings; (a) shall decide the dispute on the basis of written pleadings, documents and submissions filed by the parties without any oral hearing; (b) shall have power to call for any further information/clarification from the parties in addition to the pleadings and documents filed by them; (c) An oral hearing may be held only, if, all the parties make a request or if the arbitrator considers it necessary for clarifying certain issues; (d) may dispense with any technical formalities in oral hearing and adopt procedure as deemed appropriate for expeditious disposal of the case. (e) The award under this section shall be made within a period of six months from the date the arbitral tribunal enters upon the reference.

8. Economic If made within reasonable time, it is economic as it saves Cost of proceedings Cost of individual timings Indirect costs ------------

9. Justified = Independent and impartial arbitration

10. Just Arbitration

11. Arbitrator As per section 12 of the Act “The Chief Justice or the person or institution designated by him, in appointing an arbitrator, shall have due regard to- (a) Any qualifications required of the arbitrator by the agreement of the parties; and (b) Other considerations as are likely to secure the appointment of an independent and impartial arbitrator

12. Need of Technical Arbitrators Main purpose of appointing arbitrator having desired qualification is that he/she would understand the intricacies of the disputes including their implications , analysis of the items under disputes with respect to the period during which the dispute arose and clauses of the contract . Thus an engineer who has experience of contract management by profession can handle such disputes easily and also in right perspective.

13. Need of Technical Arbitrators The disputes in works contracts arise at the following stages; Before award of work On award of work During execution After completion of work

14. Independent & impartial arbitrator and ineligibility The grounds stated in the Fifth Schedule shall guide in determining whether circumstances exist which give rise to justifiable doubts as to the independence or impartiality of an arbitrator Ineligibility for appointment in the new Act ( The Seventh Schedule )

15. The Fifth Schedule Arbitrator’s relationship with the parties or counsel Relationship of the arbitrator to the dispute Arbitrator’s direct or indirect interest in the dispute Previous services for one of the parties or other involvement in the case Relationship between an arbitrator and another arbitrator or counsel Relationship between arbitrator and party and others involved in the arbitration Other circumstances

16. Independent and impartial arbitration Parties/Counsels Present and Past relationship of the Arbitrator with the parties and their counsels Financial Relations of the Arbitrator in terms of shares with any party Relations of close family members of the arbitrator with any one of the party Arbitrator Disclosure as are likely to secure the appointment (a) such as the existence either direct or indirect, of any past or present relationship with or interest in any of the parties or in relation to the subject-matter in dispute, whether financial, business, professional or other kind, which is likely to give rise to justifiable doubts as to his independence or impartiality ; and (b) which are likely to affect his ability to devote sufficient time to the arbitration and in particular his ability to complete the entire arbitration within a period of twelve months.

17. The fifth schedule The following grounds give rise to justifiable doubts as to the independence or impartiality of arbitrators: Arbitrator’s relationship with the parties or counsel 1. The arbitrator is an employee, consultant, advisor or has any other past or present business relationship with a party. 2. The arbitrator currently represents or advises one of the parties or an affiliate of one of the parties. 3. The arbitrator currently represents the lawyer or law firm acting as counsel for one of the parties. 4. The arbitrator is a lawyer in the same law firm which is representing one of the parties. 5. The arbitrator is a manager, director or part of the management, or has a similar controlling influence, in an affiliate of one of the parties if the affiliate is directly involved in the matters in dispute in the arbitration. 6. The arbitrator’s law firm had a previous but terminated involvement in the case without the arbitrator being involved himself or herself. Insertion of new Fourth Schedule, Fifth Schedule, Sixth Schedule and Seventh Schedule. 7. The arbitrator’s law firm currently has a significant commercial relationship with one of the parties or an affiliate of one of the parties.

18. The fifth schedule 8. The arbitrator regularly advises the appointing party or an affiliate of the appointing party even though neither the arbitrator nor his or her firm derives a significant financial income there from. 9. The arbitrator has a close family relationship with one of the parties and in the case of companies with the persons in the management and controlling the company. 10. A close family member of the arbitrator has a significant financial interest in one of the parties or an affiliate of one of the parties. 11.The arbitrator is a legal representative of an entity that is a party in the arbitration. 12. The arbitrator is a manager, director or part of the management, or has a similar controlling influence in one of the parties. 13. The arbitrator has a significant financial interest in one of the parties or the outcome of the case. 14. The arbitrator regularly advises the appointing party or an affiliate of the appointing party, and the arbitrator or his or her firm derives a significant financial income there from. Relationship of the arbitrator to the dispute

19. The fifth schedule 15. The arbitrator has given legal advice or provided an expert opinion on the dispute to a party or an affiliate of one of the parties. 16. The arbitrator has previous involvement in the case. Arbitrator’s direct or indirect interest in the dispute 17. The arbitrator holds shares, either directly or indirectly, in one of the parties or an affiliate of one of the parties that is privately held. 18. A close family member of the arbitrator has a significant financial interest in the outcome of the dispute. 19. The arbitrator or a close family member of the arbitrator has a close relationship with a third party who may be liable to recourse on the part of the unsuccessful party in the dispute. Previous services for one of the parties or other involvement in the case 20. The arbitrator has within the past three years served as counsel for one of the parties or an affiliate of one of the parties or has previously advised or been consulted by the party or an affiliate of the party making the appointment in an unrelated matter, but the arbitrator and the party or the affiliate of the party have no ongoing relationship.

20. The fifth schedule justifiable doubts as to the independence or impartiality 21. The arbitrator has within the past three years served as counsel against one of the parties or an affiliate of one of the parties in an unrelated matter. 22. The arbitrator has within the past three years been appointed as arbitrator on two or more occasions by one of the parties or an affiliate of one of the parties. 23. The arbitrator’s law firm has within the past three years acted for one of the parties or an affiliate of one of the parties in an unrelated matter without the involvement of the arbitrator. 24. The arbitrator currently serves, or has served within the past three years, as arbitrator in another arbitration on a related issue involving one of the parties or an affiliate of one of the parties. Relationship between an arbitrator and another arbitrator or counsel 25. The arbitrator and another arbitrator are lawyers in the same law firm. 26. The arbitrator was within the past three years a partner of, or otherwise affiliated with, another arbitrator or any of the counsel in the same arbitration. 27. A lawyer in the arbitrator’s law firm is an arbitrator in another dispute involving the same party or parties or an affiliate of one of the parties.

21. The fifth schedule 28. A close family member of the arbitrator is a partner or employee of the law firm representing one of the parties, but is not assisting with the dispute . 29. The arbitrator has within the past three years received more than three appointments by the same counsel or the same law firm. Relationship between arbitrator and party and others involved in the arbitration 30. The arbitrator’s law firm is currently acting adverse to one of the parties or an affiliate of one of the parties. 31. The arbitrator had been associated within the past three years with a party or an affiliate of one of the parties in a professional capacity, such as a former employee or partner.

22. The fifth schedule Other circumstances 32. The arbitrator holds shares , either directly or indirectly, which by reason of number or denomination constitute a material holding in one of the parties or an affiliate of one of the parties that is publicly listed. 33. The arbitrator holds a position in an arbitration institution with appointing authority over the dispute. 34. The arbitrator is a manager, director or part of the management, or has a similar controlling influence, in an affiliate of one of the parties, where the affiliate is not directly involved in the matters in dispute in the arbitration.

23. The fifth schedule Explanation 1.—The term “ close family member” refers to a spouse, sibling, child, parent or life partner. Explanation 2.—The term “affiliate” encompasses all companies in one group of companies including the parent company. Explanation 3.—For the removal of doubts, it is clarified that it may be the practice in certain specific kinds of arbitration, such as maritime or commodities arbitration, to draw arbitrators from a small, specialised pool. If in such fields it is the custom and practice for parties frequently to appoint the same arbitrator in different cases, this is a relevant fact to be taken into account while applying the rules set out above.

24. 1. The arbitrator is an employee, consultant, advisor or has any other past or present business relationship with a party.

25. Business relation The connections that exit between entities involved in the business process. The term business relations refers to the connections formed between various stakeholders in the business environment, including relations between employers and employees , employers and business partners, and all the companies with which a company is associated .

26. Business relation For example, one company's business relations may include a long list of customers, vendors, sales leads, potential customers, banks, stock brokers and any municipal, state and federal governmental agencies. Essentially, business relations are all of the entities with which a business is connected or expects to have a connection.

27. Business relation Employer and employee Employer and business partners Employer and legal experts Subsidiary companies Companies having business dealings

28. Arbitrator in CPWD/Government organisations A CPWD working employee on deputation to MoUD (Employee of a party, else have past business relations with a party) A government employee other than CPWD working on deputation to MoUD (has past business relations with a party ?) A working government employee as arbitrator in some other organisation (Present business relations with a party ?) A retired employee of CPWD (has past business relations with a party ?) A retired employee of a central government organisation/other government organisation (has past business relations with a party ?)

29. 22. The arbitrator has within the past three years been appointed as arbitrator on two or more occasions by one of the parties or an affiliate of one of the parties.

30. Independence and impartiality The following grounds give rise to justifiable doubts as to the independence or impartiality of arbitrators The arbitrator has within the past three years been appointed as arbitrator on two or more occasions ---- So an arbitrator can be appointed only once within three years for justifiable grounds of independence and impartiality by a party

31. Then who is the party?

32. Party in Govt. Union of India CPWD Appointing authority Executive Engineer ---- appointed as arbitrator on two or more occasions by one of the parties ------

33. Appointing authority In CPWD General Conditions of Contracts normally Chief Engineer/ADG/SDG is the appointing authority In PSUs, normally CMD is the appointing authority

34. Appointed by the party Appointing authority to be defined in govt. organisations

35. Appointed by the party Appointing authority to be defined in a PSU

36. The Six th schedule The disclosure shall be made by such person in the form specified in the Sixth Schedule. NAME: CONTACT DETAILS: PRIOR EXPERIENCE (INCLUDING EXPERIENCE WITH ARBITRATIONS): NUMBER OF ONGOING ARBITRATIONS: CIRCUMSTANCES DISCLOSING ANY PAST OR PRESENT RELATIONSHIP WITH OR INTEREST IN ANY OF THE PARTIES OR IN RELATION TO THE SUBJECT-MATTER IN DISPUTE, WHETHER FINANCIAL, BUSINESS, PROFESSIONAL OR OTHER KIND, WHICH IS LIKELY TO GIVE RISE TO JUSTIFIABLE DOUBTS AS TO YOUR INDEPENDENCE OR IMPARTIALITY (LIST OUT): 14 THE GAZETTE OF INDIA EXTRAORDINARY [PART II— CIRCUMSTANCES WHICH ARE LIKELY TO AFFECT YOUR ABILITY TO DEVOTE SUFFICIENT TIME TO THE ARBITRATION AND IN PARTICULAR YOUR ABILITY TO FINISH THE ENTIRE ARBITRATION WITHIN TWELVE MONTHS (LIST OUT):

37. The Seventh schedule Notwithstanding any prior agreement to the contrary, any person whose relationship, with the parties or counsel or the subject-matter of the dispute, falls under any of the categories specified in the Seventh Schedule shall be ineligible to be appointed as an arbitrator: Provided that parties may, subsequent to disputes having arisen between them, waive the applicability of this sub-section by an express agreement in writing.

38. The Seventh schedule Arbitrator’s relationship with the parties or counsel 1. The arbitrator is an employee, consultant, advisor or has any other past or present business relationship with a party. 2. The arbitrator currently represents or advises one of the parties or an affiliate of one of the parties. 3. The arbitrator currently represents the lawyer or law firm acting as counsel for one of the parties. 4. The arbitrator is a lawyer in the same law firm which is representing one of the parties. 5. The arbitrator is a manager, director or part of the management, or has a similar controlling influence, in an affiliate of one of the parties if the affiliate is directly involved in the matters in dispute in the arbitration. 6. The arbitrator’s law firm had a previous but terminated involvement in the case without the arbitrator being involved himself or herself.

39. The Seventh schedule 7. The arbitrator’s law firm currently has a significant commercial relationship with one of the parties or an affiliate of one of the parties. 8. The arbitrator regularly advises the appointing party or an affiliate of the appointing party even though neither the arbitrator nor his or her firm derives a significant financial income there from. 9. The arbitrator has a close family relationship with one of the parties and in the case of companies with the persons in the management and controlling the company. 10. A close family member of the arbitrator has a significant financial interest in one of the parties or an affiliate of one of the parties. 11. The arbitrator is a legal representative of an entity that is a party in the arbitration. 12. The arbitrator is a manager, director or part of the management, or has a similar controlling influence in one of the parties.

40. The Seventh schedule 13. The arbitrator has a significant financial interest in one of the parties or the outcome of the case. 14. The arbitrator regularly advises the appointing party or an affiliate of the appointing party, and the arbitrator or his or her firm derives a significant financial income therefrom . Relationship of the arbitrator to the dispute 15. The arbitrator has given legal advice or provided an expert opinion on the dispute to a party or an affiliate of one of the parties. 16. The arbitrator has previous involvement in the case. Arbitrator’s direct or indirect interest in the dispute 17. The arbitrator holds shares, either directly or indirectly, in one of the parties or an affiliate of one of the parties that is privately held. 18. A close family member of the arbitrator has a significant financial interest in the outcome of the dispute. 19. The arbitrator or a close family member of the arbitrator has a close relationship with a third party who may be liable to recourse on the part of the unsuccessful party in the dispute.

41. The Seventh schedule Explanation 1.—The term “close family member” refers to a spouse, sibling, child, parent or life partner. Explanation 2.—The term “affiliate” encompasses all companies in one group of companies including the parent company. Explanation 3.—For the removal of doubts, it is clarified that it may be the practice in certain specific kinds of arbitration, such as maritime or commodities arbitration, to draw arbitrators from a small, specialised pool. If in such fields it is the custom and practice for parties frequently to appoint the same arbitrator in different cases, this is a relevant fact to be taken into account while applying the rules set out above.’.

42. 1. The arbitrator is an employee, consultant, advisor or has any other past or present business relationship with a party.

43. The Seventh schedule 26. Nothing contained in this Act shall apply to the arbitral proceedings commenced, in accordance with the provisions of section 21 of the principal Act, before the commencement of this Act unless the parties otherwise agree but this Act shall apply in relation to arbitral proceedings commenced on or after the date of commencement of this Act.

44. Conclusions Appointing authority and Party need to be defined in the contract document Qualification of arbitrator needs to be included in the contract document, preferably an engineer having experience of contract management Definition of Independent and impartial arbitrator as per new Act in the context of government contracts Review of cap on number of arbitration cases to be referred to arbitrator, particularly in government works

45. Some references and photos have been taken from internet. The author gratefully acknowledges their contribution.