APPROACHES TO EFFECTIVE COORDINATION.pptx

Effective coordination in an organization

1. APPROACHES TO EFFECTIVE COORDINATION PRESENTER: ASHAYMA M. MALASIGAN

2. WHAT IS COORDINATION? Coordination is the unification and integration of the efforts of group members and to provide unity of action in the achievement of common goals. It is a hidden force that binds all the other functions of management. 2

3. APPROACHES TO COORDINATION The Main techniques of effective coordination: 3 1. Sound Planning Plan­ning is the ideal stage for coordination. Unity of purpose is the first essential condition of coordination. The goals of the organization and goals of its units must be clearly defined. Every member of the organization must understand fully how his job contributes to the overall objectives.

4. 4 2. Simplified Organization A simple and sound organization is an important means of coordination. The line of authority and responsibility from top to the bottom of the organization structure should be clearly defined. Clear-cut definition of authority and responsibility of each department and individual helps to avoid conflicts.

5. 5 3. Effective Communication Open and regular communication is the key to coordination. Effective inter-change of opinions and information helps in resolving differences and in creating mutual understanding. Personal or face-to-face contacts are the most effective means of communication and coordination.

6. 6 4. Effective Leadership and Supervision Effective leadership ensures coordination of efforts both at the planning and the execution stage. A good leader can continuously guide the activities of his subordinates in the right direction and can inspire them to pull together for the accom­plishment of common objectives.

7. 7 5. Chain of Command Authority is the supreme coordinating power in an organization. Exercise of authority through the chain of command or hierarchy is the traditional means of coordination. Chain of command brings together the different parts of an organization and relates them to a central authority.

8. 8 6. Indoctrination and incentives Indoctrinating organizational mem­bers with the goals and mission of the organization can transform a neutral body into a committed body. Similarly, incentives may be used to rebate mutuality of interest and to reduce conflicts.

9. 9 7. Liaison Departments Where frequent contact between different organizational units is necessary, liaison officers may be employed. For instance, a liaison department may ensure that the production depart­ment is meeting the delivery dates and specifications promised by the ales department.

10. 10 8. General Staff General staff is very helpful in achieving inter-departmental or horizontal coordination. In large organizations, a centralized pool of staff experts is used for coordination. A common staff group serves as the clearing house of information and specialized advice to all the depart­ments of the enterprise.

11. 11 9. Voluntary Coordination When every organizational unit appreciates the working of related units and modifies its own functioning to suit them, there is self-coordination. Self-coordination is the voluntary efforts of independent units or subunits of an organization to achieve the harmonious performance of their respective responsibilities.

12. End of Presentation THANK YOU