Ascent attendance & leave management presentation

Eilisys Technologies Pvt. Ltd. offers premium employee management solutions which are revolving around an employee such as Attendance, Leave, ESS, Payroll, Expense under the brand “Ascent”.

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Presented by Parikshit Salve
Online Attendance & Leave Management
9881358202| [email protected]

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Who we are and what we do ?
Eilisys Technologies Private Limited, founded in 2000, to provide simple yet
sophisticated solutions in the area of Payroll Management.
We develop and market solution under the brand “Ascent Payroll”.
Over the years, more than 400 corporates have trusted Ascent Payroll.
We have added to our product portfolio as online Attendance & Leave Management
software to help our existing clients with pre-payroll activities.
Our solutions are deployed
•in various verticals such as Information
Technology, Manufacturing, Insurance, Pharmaceutical, FMCG, BPO, Service
sectors etc…
•in major cities
•for varied number of employees starting from 20 to 20,000

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Our partial clients

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Why did they choose us?
•Packed with Satisfaction Guarantee for 60 days.
•Mature solution with strong references
•Work with the established Ascent Payroll brand which continues to invest
and innovate
•Lowest total cost of ownership
•Immediate and measurable ROI

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Index –Online Attendance & Leave Management
•Understanding the concept
•Introduction
•Benefits
•Sample Screen

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Understanding the concept
3/12/2013 www.eilisys.com | © Eilisys 2010. confidential and proprietary. slide | 6
Day
Work Day Weekly Off
Punches No Punches
BothSingle
Regularize using
Punch Application
In Out
Regularize Using
OD Application
Paid HolidayOn LeaveOn DutyUnscheduled AB
Regularize using Leave/OD
or Apply deduction policy

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Introduction –Attendance Management
•The main objective of Attendance Management system is to assist your HR / Time
Office and Payroll Department to become more efficient
•Automate employee attendance with respect to Overtime, Grace
Periods, Breaks, Shifts, Flexitime and Out Door Duty (OD) / Approvals
•User definable policies such as Exceptions, Deduction, Comp Off and Overtime can
be defined as per your requirements
•Moreover, you can track exceptions based on employee attendance with following
parameters -Unscheduled Absence, Early In, In Late, Out Early, Out Lateetc.

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Introduction –Online Attendance Management
•In addition, cost leakages that result from absenteeism, proxy attendance and
inaccuracies can be controlled.
•Even if you are currently using any existing hardware, there is no need to replace
it, our solution can be integrated with your existing hardware devices such as
Biometric Device, Swipe Cards, RFID or Web Punch
•Ask your hardware vendor only three inputs as raw data from their database for our
integration program
(1) Employee No. (2) Date/Time (3) In/Out Mode

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Benefits –Online Attendance Management
•Empower employees and minimize queries to HR for attendance
•Improve management and employee communication
•Reduce man power by entering employee information only once
•Identifying revenue leakage
•Identify attendance exceptions such as late In, Early Out and absenteeism etc. and
take actions quickly
•List of all missing punch exceptions
•Eliminate unapproved overtime
•Track employee’s time for lunch, breaks etc.
•Automate Comp-off requests and online approvals
•Regularize and approve employees punches thru email template

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Features –Online Attendance Management
•Simplify regulatory compliance and audit reports
•Optional Punch In/Out entry via Web Punch thru Employee Self Service
•Employee can view daily attendance thru Employee Self Service
•Employee can apply for Missing Punch, Out Door Duties thru Employee Self Service
•Automated e-mail to employees for reporting monthly absenteeism
•Reminders to Approving Officer for approving Punches, Out Door Duties
•Parametric Deduction Policies
•In built auto schedulers to process Attendance / OD Reminders / Punch Reminders
and Absenteeism email
•Employee Exception reports helps HR / Time Office / HOD’s to view who is
In, Absent, On Leave, Exception ( In/out Punches are missing)

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Sample Screen –Online Attendance Management
Employee Daily Attendance Calendar

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Sample Screen –Online Attendance Management
Employee Exception Calendar for HR / Time Office / HOD’s

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Sample Screen –Online Attendance Management
OD Application on email for approval
Approval within same email template without login to ESS

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Sample Screen –Online Attendance Management
OD Reminder on email for approval
Approval within same email template without login to ESS

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Sample Screen –Online Attendance Management
Punch Regularization on email for approval
Approval within same email template without login to ESS

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Sample Screen –Online Attendance Management
Punch Reminder on email for approval
Approval within same email template without login to ESS

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Sample Screen –Online Attendance Management
Auto email to Employee for Attendance Exception

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Sample Screen –Online Attendance Management
Attendance Register Report –Export to MS-Excel

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Sample Screen –Online Attendance Management
Shift Variation Report

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Introduction –Online Leave Management
•Leave Management encompasses the processes employees use to request time
away from work such as (Sick Leave, Privilege Leave, Casual Leave etc.) and
Approving Officer use to approve or decline Leave requests based on organization
policies
•Legacy System: Paper forms, informal requests, and inefficient manual methods
•New Generation System: Leave request status such as
(approved, declined, cancelled or pending) is displayed on the employee’s home
page in Employee Self Service. It streamlines communication between your
HR, Approving Officers and Employees

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Introduction –Online Leave Management
•Offers powerful capabilities to empower employees via the browser based Employee
Self Service (ESS) module
•For Approving Officer, leave approval no longer involve trails of paperwork. The
system provides full reports of your staff & their leave balances.
•Employers can fairly and accurately enforce configurable leave policies based on a
company’s unique business processes.

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•The employee checks the leave calendar
for leave balances.
•The employee send the leave request to
Approver.
•The approver approves or decline the
leave request.
•After approver approves or
decline, leave calendar gets updated
with new record.
•The employee is notified thru email.
•The HR user can check the system
& generate real time reports at any time
Leave request flow

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Benefits –Online Leave Management
•All leave policies are configurable (Parametric)
•Applicant and Approving Officer can see complete leave records and approval history
respectively.
•Leave request is pending till it is approved or declined by the approver. Employee
can delete leave request before it is approved or declined.
•After approval if employee decides not to avail this leave, he/she can cancel this
leave request on or before start day of leave application.
•Employees can efficiently review benefit balances and comp-off using Employee Self
Service to send comp-off request for approval.
•Leave records are updated automatically once applications are approved.
•Leave records may be printed out or generated into reports.

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Benefits –Online Leave Management
•Accommodates “exceptional cases” in HR policies, such as special leave entitlement
for individuals. For e.g. in case of new joiner’s a leave type can be configured which
will be applicable only for a specified period from the date of joining.
•My Staff Calendar provides a bird's eye view of who's on leave.
•Schedulers for processing leave and sending email reminders to Approving Officer
for pending leave applications.
•Employee has optional holiday’s facility to choose from the list provided by
organization including employee birthday, if it is covered under the leave policy.

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Sample Screen –Online Leave Management
My Leave Calendar

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Sample Screen –Online Leave Management
Auto Email to Approver
Approve or Decline Button in email ( No Need to login to ESS)

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Sample Screen –Online Leave Management
Auto Email to Employee / Cc to HR

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Sample Screen –Online Leave Management
Auto Email to Approver

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Sample Screen –Online Leave Management
My Staff Calendar

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Thank you.
Any Questions?

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Contact us
Parikshit Salve
Phone: + 91 9881358202
Email: [email protected]
Eilisys Technologies Pvt. Ltd.
Corporate Office:
Office No.: 321,Siddharth Towers, S.No.: 12 / 3B,
Near SangamPress, Kothrud, Pune –411 038,
Maharashtra, India.
Tel. No: + 91 20 2546 6096 / 2546 6097.
Branch Office:
B -185, Sector -41,
Noida, NCR, India.
Phone : + 91 99587 00486