Barriers in communication.pptx in society

About language barriers

1. Barriers in Communication

2. Imagine a world where messages get lost in translation, ideas remain unshared, and understanding is hindered. This is the reality when communication barriers come into play

3. Have you ever felt like your message wasn't getting through? Imagine sending an email but receiving a frustrating response that misses the point entirely This is a common experience when communication barriers get in the way….

4. Communication barriers are anything that hinders the clear and effective transmission and understanding of a message between a sender and receiver.

5. Types of Communication Barriers INTRAPERSONAL BARRIERS INTERPERSONAL BARRIERS ORGANISATIONAL BARRIERS

6. Intrapersonal Barriers: The Hurdles Within   Intrapersonal barriers are internal factors within an individual that hinder their ability to effectively communicate with themselves and others. These barriers stem from our unique perspectives and experiences. They include- 1. Wrong Assumptions:  Making incorrect assumptions about the sender, receiver, or message. 2. Varied Perceptions:  Different interpretations of information based on individual experiences and backgrounds. 3. Differing Background:  Cultural, educational, and personal differences that influence communication styles and understanding. 4. Wrong Inferences:  Drawing incorrect conclusions based on incomplete information or personal biases. 5. Blocked Categories (Prejudices):  Preconceived negative beliefs about individuals or groups, hindering objective communication. 6. Categorical Thinking (Stereotypes):  Relying on overgeneralized assumptions about groups, leading to miscommunication and unfair judgments

7. Interpersonal Barriers: Communication Gaps Between People Interpersonal barriers arise between individuals during communication, hindering the clear and effective transmission of a message. These barriers stem from issues in how people interact and communicate with each other. Inefficient communication skills:  This includes poor listening skills, unclear articulation, and lack of nonverbal communication awareness. Negative communication climate:  A hostile, distrustful, or judgmental environment discourages open and honest communication. Language barriers:  Differences in spoken or written language can lead to misunderstandings and misinterpretations. Conflicting cultural backgrounds:  Cultural differences in communication styles, values, and nonverbal cues can create challenges. Emotional states:  Strong emotions like anger, fear, or sadness can cloud judgment and hinder clear communication

8. Organizational/Institutional Barriers: Roadblocks Within the System Organizational/Institutional barriers are structural issues within organizations/institutions that hinder the flow of information and effectiveness of communication . These barriers stem from the way organizations are structured and operate. Too many communication channels/transfer stations:  An excessive number of communication channels (especially hierarchical) can lead to confusion and missed messages. Fear of superiors hindering open communication:  Employees may be hesitant to express themselves openly due to fear of negative consequences from superiors. Negative company culture:  A culture of distrust, lack of transparency, or siloed departments can discourage communication and collaboration. Use of inappropriate communication media:  Relying solely on email for complex discussions or relying on informal channels for crucial information can lead to misunderstandings. Information overload:  Bombarding employees with excessive information can lead to confusion and hinder their ability to process and utilize the information effectively.

9. LEVEL DESCRIPTION ORIGIN LEVEL OF CONTROL FOCUS OF SOLUTIONS IMPACT ON COMMUNICATION DYNAMICS EXAMPLE Intrapersonal Internal factors affecting an individual's communication. Within an individual Most control  (through self-awareness & self-reflection) Developing personal communication skills (active listening, critical thinking) Primarily affects how individuals  perceive, process, and transmit information - Wrong assumptions - Varied perceptions - Cultural differences - Personal biases Interpersonal Issues arising between individuals during communication. Between individuals Some control  (by adapting communication style) Improving communication skills, active listening, building trust, managing emotions Directly affects how individuals  interact and understand each other's messages - Inefficient communication skills - Negative communication climate - Language barriers - Conflicting cultural backgrounds - Emotional states Organizational Structural issues within organizations hindering communication flow. Within the organization structure Limited control  (individuals can adapt within the framework) Addressing structural issues, creating a positive communication climate, fostering transparency, choosing appropriate communication channels Influences the  overall communication flow and culture within the organization - Too many communication channels - Fear of superiors - Negative company culture - Inappropriate communication media - Information overload

10. OVERCOMING A COMMUNICATION BARRIER ACKNOWLEDGE GATHER ALTERNATIVES FOLLOW THROUGH APPLY

11. TIPS TO AVOID COMMUNICATION BARRIERS

12. Always keep the receiver in mind Create an open communication environment. Avoid having too many transfer stations. Do not communicate when you are emotionally disturbed.

13. Analyse/Respect the feedback. Use appropriate non-verbal cues. Select the most suitable medium. Be aware of diversity in culture, language, etc.