basic concept ,Introduction,Objective and Role of Mis

Mis Concept ,Meaning,Objective and role of mis

1. Class:- SYBCA Subject :- MIS Class :- SYBCA Presented By:- Dr.R.P.Agrawal

2. Content What is MIS? Meaning of MIS Definition of MIS Objective of MIS Role of MIS Growth of MIS Development of MIS

3. What is MIS? MIS  is an organized integration of hardware and software technologies, data, processes, and human elements. It is a software system that focuses on the management of information technology to provide efficient and effective strategic decision making. What is MIS?   MIS is the acronym for  Management Information Systems .  MIS is a set of procedures which, when executed, provides information to support decision making.

4. A Management Information System is An integrated user-machine system For providing information To support the operations, management, analysis, and decision-making functions In an organization

5. The system utilizes Computer hardware & software Manual procedures Models for analysis, planning, control, and decision making, and A database

6. Concept of MIS

7. Meaning of MIS T o the managers, Management Information System is an implementation of the organizational systems and procedures. To a programmer it is nothing but file structures and file processing. However, it involves much more complexity . The three components of MIS provide a more complete and focused definition where System  suggests integration and holistic view Information  stands for processed data Management  is the ultimate user, the decision makers.

8. Components of MIS The major  components of MIS  are:                                                                                                                                                                        People Resources : People are required for the operation of all information system. Data Resources : Database holds processed and organized data. Software Resources : It includes all sets of information processing instruction. Hardware Resources : Include all physical devices and materials used in information processing. Process : is a step undertaken to achieve a goal.

9. Management information system can thus be analysed as follows − Management Management covers the planning, control, and administration of the operations of a concern. The top management handles planning; the middle management concentrates on controlling; and the lower management is concerned with actual administration. Management is the art of getting things done through and with the people in formally organised groups.

10. Management

11. Information, in MIS, means the processed data that helps the management in planning, controlling and operations. Data means all the facts arising out of the operations of the concern. Data is processed i.e. recorded, summarized, compared and finally presented to the management in the form of MIS report . Information is data that is processed and is presented in a form which assists decision-making. It may contain an element of surprise, reduce uncertainty or provoke a manager to initiate an action. Information

12. Information

13. Data is processed into information with the help of a system. A system is made up of inputs, processing, output and feedback or control. Thus MIS means a system for processing data in order to give proper information to the management for performing its functions. A system is an orderly grouping of interdependent components linked together according to a plan to achieve a specific goal. The term system is the most loosely held term in management literature because of its use in different contexts . System

14. System

15. Management Information System or 'MIS' is a planned system of collecting, storing, and disseminating data in the form of information needed to carry out the functions of management. “A formal method of collecting timely information in a presentable form in order to facilitate effective decision making and implementation, in order to carryout organisational operations for the purpose of achieving the organisational goals”. — Walter I. Kennevan Definition of MIS

16. Definition of MIS “An MIS is a system designed to provide selected decision oriented information needed by management to plan, control and evaluate the activities of the corporation. It is designed within a framework that emphasises profit planning, performance planning and control at all levels .” “A   Management Information System  is an organized portfolio of formal systems for obtaining, processing, and delivering information in support of the business operations and management of an organization .” ---------- Zwass (1992)

17. Management Information System  ( MIS ) is an integrated man/machine system for providing information to hold up the operations, management and decision making functions in an organization. ---------G.B. Davis Definition of MIS

18. Objectives of MIS The goals of an MIS are to implement the organizational structure and dynamics of the enterprise for the purpose of managing the organization in a better way and capturing the potential of the information system for competitive advantage. Following are the basic objectives of an MIS − Capturing Data Processing Data Information Storage Information Retrieval Information Propagation

19. Capturing Data  − Capturing contextual data, or operational information that will contribute in decision making from various internal and external sources of organization . MIS capture data from various internal and external sources of the organization. Data capturing may be manual or through computer terminals. Objectives of MIS

20. Processing Data  − The captured data is processed into information needed for planning, organizing, coordinating, directing and controlling functionalities at strategic, tactical and operational level. The captured data is processed to convert into the required information. Processing of data is done by such activities as calculating, sorting, classifying, and summarizing. Processing data means − making calculations with the data sorting data classifying data and summarizing data Objectives of MIS

21. Information Storage   − MIS stores the processed or unprocessed data for future use. If any information is not immediately required, it is saved as an organization record, for later use . Information or processed data need to be stored for future use. Information Retrieval  − The system should be able to retrieve this information from the storage as and when required by various users . Information Propagation  − Information or the finished product of the MIS should be circulated to its users periodically using the organizational network. Objectives of MIS

22. Role of MIS A management information system (MIS) plays an important  role in business organizations . What is MIS  role: There are many  roles of MIS  and some of the important  MIS role  are discussed below : Decision making C oordination among the department Finding out Problems Comparison of Business Performance Strategies for an Organization

23. Decision making Management Information System (MIS) plays a significant role in the decision-making process of any organization. In any organization, a decision is made on the basis of relevant information which can be retrieved from the MIS. Role of MIS

24. Coordination among the department Management Information System satisfy multiple need of an organization across the different functional department. Role of MIS

25. Finding out Problems As we know that MIS provides relevant information about every aspect of activities. Hence , if any mistake is made by the management then MIS, information will help in finding out the solution to that problem. Role of MIS

26. Comparison of Business Performance MIS store all past data and information in its Database. That why the management information system is very useful to compare business organization performance. Role of MIS

27. Strategies for an Organization Today each business is running in a competitive market. An MIS supports the organization to evolve appropriate strategies for the business to assent in a competitive environment. Role of MIS

28. Growth of MIS

29. Growth Stage MIS

30. Growth Stage

31. Growth Stage

32. Growth Stage

33. MIS Development Process

34. Factors Responsible for Development

35. External Factors

36. Internal Factors

37. Other Factors

38. Thank you