Basic things to know about the Minutes of the Meeting

This content are all about Minutes of meeting. This is what the group of Harleth April had made, as they were assigned to report and discuss about A Minutes of Meeting.

1. WHAT IS MINUTES OF MEETING?

2. WHY IS MINUTES OF MEETING IMPORTANT? 1. Legal documentation 2. Accountability 3. Reference material

3. WHAT ARE ITS PURPOSES? 1.Documentation capture the details of what transpired during a meeting to create a formal record 2. Communication They communicate the decisions, action items, and responsibilities to all relevant parties 3. Accountability They hold individuals accountable for their commitments and actions

4. 1. Date, Time, and Location 2. Attendees 3. Agenda Items 4. Decisions Made 5. Action Items 6. Key Points and Discussion 7. Motions and Resolutions 8. Next steps 9. Adjournment 10. Signatures KEY ELEMENTS

5. STEPS OF MAKING MINUTES OF MEETING 1. Plan a meeting outline in advance. 2. Record the date, time and names. 3. Write down the meeting purpose. 4.Use the agenda to track key points discussed. 5. Keep track of action items. 6. Decide on the next meeting date. 7. Leverage AI technology to create a meeting summary.

6. • Prepare a template before the meeting • Write down the meeting purpose • Be concise • Use a recording device if necessary • Focus on decisions • Review your note • Create a final draft • Share the meeting minutes promptly BEST PRACTICES IN MAKING MINUTES OF MEETING

7. TYPES OF MINUTES OF MEETING 1. STANDARD 5. ANNUAL 2. DETAILED 6. CLIENT 3. FORMAL 7. TRAINING 4. INFORMAL

8. 1.STANDARD MINUTES OF MEETING -provides a general overview of the meeting -suitable for regular team meetings and routine updates

9. 2. DETAILED MINUTES OF MEETING -offers a thorough record of the meeting -valuable for legal or regulatory compliance

10. 3. FORMAL MINUTES OF MEETING -adhere to closely formal meeting protocols -typically used for board meetings, corporate governance and other formal settings where strict adherence to protocol is required

11. 4. INFORMAL MINUTES OF MEETING -less structured and formal -take a more relaxed approach to documenting the meeting

12. 5. ANNUAL MINUTES OF MEETING -specifically designed for annual meetings -summarizes the years achievements, financial reports, election of board members (if applicable) and any other significant events or decisions

13. 6.CLIENT MINUTES OF MEETING -tailored for meetings with client -maintain transparency and accountability in client relationships

14. 7.TRAINING MINUTES OF MEETING - document training sessions, workshops or seminars -serve as a valuable resource for participants to review and reinforce their learning

15. THANK YOU