Basics of Microsoft Word

Get started with Microsoft Word! Learn the basic tips and tricks that will help you become more comfortable with word processing documents.

1. Microsoft word An Introduction to Word 2010 Basics

2. TODAY WE’LL LEARN HOW TO… Create Documents: Make new files, or open existing files Format Documents: Edit, move, and format your text Save Documents: Save and print your work

3. BUT FIRST…. GET FAMILIAR WITH THE LAYOUT OF WORD 2010!

4. FIRST THINGS FIRST: STARTING WORD Click on your Start button Click on “All Programs.” 3. Locate and click on “Microsoft Office.” 4. Click on “Microsoft Word 2010” to open a new document!

5. FIRST THINGS FIRST: LEARN THE WORD WINDOW Scroll bar Status Bar Title Bar Document Area Quick Access Toolbar Insertion Point (AKA, The Blinking Cursor)

6. FIRST THINGS FIRST: RIBBON, TABS, AND GROUPS, OH MY! The Ribbon : Command central for all major functions Tabs : Organize common actions into groups Commands : Control the appearance of your documents Groups : Keep similar commands together Ribbon Design : All possible functions, organized by type at the top of your screen.

7. FIRST THINGS FIRST: TABS FREQUENTLY USED TABS Home: Clipboard, fonts, paragraph, bulleting Insert : Pictures, shapes, headers and footers Page Layout: Set margins and page orientation Review : Proofread your work

8. HEY! WHAT ABOUT THE FILE TAB? It looks like a tab… And it’s grouped with the tabs… But is it a tab?

9. YES and NO Organized with other tabs “Backstage View” Has appearance of other tabs Groups commands Uses commands with keyboard shortcuts

10. BACKSTAGE VIEW: OUR FIRST MANAGE YOUR DOCUMENTS HERE SAVE: Saves a document for the first time SAVE AS: Saves an existing document with a new name , or to a different location OPEN: Locates and opens an existing document CLOSE: Closes the current document RECENT: Previews the titles and locations of documents you’ve opened NEW: Creates a blank document and previews possible templates PRINT: Previews and prints your document Exits: Closes out of Word altogether

11. BACKSTAGE VIEW: OPEN FILES To open an existing document, click on the OPEN command. The Open Dialog Box will appear on screen. Locate the desire file on your computer, or on your external storage device (such as a flash drive). Select “Open.” Your document will now be in the Document Window. 2 . 1. 2.

12. MOVING TEXT: THE CURSOR: | The blinking cursor keeps track of your current location in a document Insert text: Move the cursor where you want new text to appear, and begin typing Delete text: Move the cursor to the right or left of the text you would like to remove, and press BACKSPACE (for text to the left) or DELETE (text to the right) Select/Highlight text: Move the cursor to the start of the text to be highlighted. Click and hold the left button of the mouse to drag along the screen. These commands use a combination of mouse and keyboard. Mouse Move : LEFT-CLICK to place the cursor. Keys to Know : BACKSPACE and DELETE (to delete text), and DIRECTIONAL ARROWS and ENTER (to move the cursor)

13. SELECTION TIPS AND TRICKS! With your mouse: Click on the Home Tab, then click Select, then Select All With your keyboard: Press CTRL. While holding down the CTRL key, press the A key. DRAG AND DROP : Move highlighted text, rather than delete it. SELECT ALL : Selects and highlights everything . Any changes affect the entire document .

14. HOME TAB: MOVING TEXT WITH … CUT COPY PASTE The Clipboard!

15. HOME TAB: MOVING TEXT WITH THE CLIPBOARD What’s this? To access the features of the Clipboard, text MUST BE SELECTED. If text is not selected, the CUT and COPY commands will remain grayed-out: Word cannot recognize that there is text to cut, or text to copy, and therefore there is nothing to paste.

16. CLIPBOARD TIPS AND TRICKS! SAVE TIME! USE THESE KEYBOARD SHORTCUTS TO CUT, COPY, AND PASTE: Cut: CTRL + X Copy: CTRL + C Paste: CTRL + V

17. HOME TAB: FORMATTING TEXT F o n t G r o u p Choose a STYLE Choose a SIZE Choose a COLOR

18. FORMATTING TEXT: FONTS 1. Select and Highlight Your Text 2. Choose a Command, or Commands 3. Finished Result: Font Dialog Box: Further options!

19. HOME TAB: FORMATTING TEXT PARAGRAPH GROUP It is a truth universally acknowledged that a single man in possession of a good fortune, must be in want of a wife. However little known the feelings or views of such a man may be on his first entering a neighbourhood , this truth is so well fixed in the minds of the surrounding families, that he is considered as the rightful property of some one or other of their daughters. Excerpt from Pride and Prejudice, by Jane Austen Bulleting Alignment Center or Left (Below) Line Spacing: From Single (Top) to Double (Above)

20. FORMATTING TEXT: PARAGRAPHS 1. Select and Highlight Your Text 2. Choose a Command or Commands 3. Finished Result:

21. FORMATTING TIP: MINI TOOLBAR! After highlighting your text, don’t click off! Hover over the end of the highlighted area: the Mini Toolbar – a combination of Font and Paragraph commands – will appear. Click on any command in the Mini Toolbar to change the format of the highlighted text. Edit selected text without using the Home Tab!

22. FORMATTING TIP: RIGHT CLICK! Edit selected text without using the Home Tab! When your text is highlighted, use your mouse to click on the selection – but this time use the RIGHT button. Right-click provides you with the Mini Toolbar and a quick list of font and paragraph commands – as well as other functions – that are available for your selection. Clicking on a group name with ellipses (…) will launch that group’s Dialog Box.

23. FORMATTING TIP: DO-OVERS! UNDO and REDO: Make Up for Mistakes Located in the Quick Access Toolbar: Available as Keyboard Shortcuts: Undo: CTRL + Z Redo: CTRL + Y UNDO REDO

24. SAVING: EARLY, OFTEN, AND OFTEN. (AND ONCE MORE, JUST IN CASE). Back to Backstage View: Save As Dialog Box: Why does it read “Save As”? 1. 2. 3 .

25. PRINTING: OUR FINAL Back to Backstage View Print Preview Image Total Number of Pages in Document Page Orientation Page Size Set the pages you want to print Select your printer Determine the number of copies

26. More Resources Free Web Resources: GCF Learn Free: http:// www.gcflearnfree.org Microsoft Office Online: http://office.microsoft.com Library Collection: Learning Express Library (Library card required): http://www.learnatest.com/LEL/index.cfm / Microsoft 2010 Quicksteps 005.52 Mat Discover Microsoft Word 2010, Levels 1 and 2 DVD 005.52 Dis Teach Yourself Visually: Microsoft Word 2010 005.52 Mar

27. Contact the PPL Reference Staff! By Phone: [phone], ext. 233 By Email: [email protected]