Basics to Briliancefor Future Professionals in SAP Session 1.pptx

SAP (Systems, Applications, and Products in Data Processing) is one of the world's leading providers of enterprise resource planning (ERP) software, widely used across industries to manage business operations and customer relations. Gaining expertise in SAP can significantly enhance career prospects, especially in fields like finance, supply chain, human resources, and information technology.

Professionals with SAP skills are in high demand, as companies seek individuals who can streamline processes, improve data analysis, and support digital transformation. SAP offers various modules—such as SAP FICO (Finance and Controlling), SAP MM (Materials Management), SAP SD (Sales and Distribution), and SAP HCM (Human Capital Management)—allowing individuals to specialize in areas aligned with their career goals.

Certifications in SAP not only validate one’s technical proficiency but also demonstrate commitment to continuous learning, making candidates more competitive in the job market. Moreover, SAP careers often offer higher salary potential and opportunities to work with global organizations.

In summary, learning SAP can open doors to a wide range of roles, from functional consultants to technical developers and analysts. For both fresh graduates and experienced professionals, SAP knowledge can be a powerful tool for career advancement and long-term professional growth.

1. Dr. LUBNA SURAIYA Assistant Professor, Department of Commerce – International Accounting & Finance Faculty of Science and Humanities, SRM Institute of Science and Technology, Chennai 30.08.2025 FROM BASIC TO BRILLIANCE : SAP FOR FUTURE PROFESSIONALS SESSION -I

2. MEANING OF ERP Enterprise R esource P lanning (ERP) is a software system that helps organizations streamline their core business processes including Finance , HR, Manufacturing , Supply C hain , Sales , and Procurement with a unified view of activity and provides a single source of truth . An ERP software system  acts as an enterprise's central nervous system, helping efficiently manage all these crucial processes and operations by connecting them together in an  integrated system.

3. EVOLUTION OF ERP 1. Material Requirement Planning (MRP ) - Developed in the 1970s, Material Requirement Planning is a widely used approach for production planning and scheduling in industry. It is the approach embedded in many commercially available software applications. The function of MRP is to provide material availability i.e., it is used to produce requirement quantities on time. This process involves monitoring of stocks and demand , leading to the automatic creation of procurement proposals for purchasing or production. The main objective of MRP is to determine which material is required , how much quantity is required and when it is required .

4. 2. Manufacturing Resource Planning (MRP II) - Developed in 1980s, Manufacturing Resource Planning is an expansion of closed loop MRP for managing an entire manufacturing company. This system provides an information that is useful to all functional areas and encourages cross-functional interactions. It supports sales and marketing by providing and orders promising capability. It is a broad-based resource co-ordination system involving other areas of a firm in planning processes, such as marketing, finance and HR . The 1990s saw the rapid adoption of leading software providers like SAP, Oracle, and PeopleSoft revolutionizing how businesses managed their operations. These systems helped companies improve efficiency, reduce costs, and gain a competitive edge by providing real-time insights and greater control over their supply chains.

5. 3. Enterprise Resource Planning (ERP) Developed in 1990s, Enterprise Resource Planning is foundation system for domestic and global operations , supporting most or all functional areas in their daily operations. is one of more common categories of business software, especially with large-scale businesses. It is a business strategy and a set of industry-domain-specific applications that build customer and shareholder communities value network system by enabling and optimizing enterprise and inter-enterprise collaborative operational and financial processes. ERP at its core is an effective way of centralizing information and workflow processes through data management. Because ERP keeps all of your workflow data in one place.

6. 4. Cloud-Based ERP The early 2000s marked another turning point in the history of ERP systems with the introduction of Cloud computing . Traditional on-premises ERP systems require significant hardware investments, IT infrastructure, and customization, often making them costly and complex to maintain. Cloud-based ERP solutions, however, offered a more flexible and cost-effective alternative . Cloud ERP also introduced the ability to provide real-time updates, greater scalability, and easier integration with other business applications. This shift allowed organizations of all sizes to benefit from ERP systems without the traditional barriers to entry. 5. ERP II - Next-Gen Technologies Today, ERP systems have continued integrate with advanced technologies such as Artificial I ntelligence and Machine L earning , the Internet of Things ( IoT ), and block chain .. These new business models reflect an increased business focus on internal integration . It includes departmental modules, CRM, SCM and other stakeholders modules. It emphasis on intangible assists.

7. DIFFERENCE BETWEEN TALLY AND SAP

8. SAP – THE POWERHOUSE OF SOFTWARE On April 1, 1972, 5 F ormer IBM employees started the company System Analysis Program Development. Their idea was to create standard enterprise software that integrated all business processes and enabled data processing in real time . During that time, Data was converted into numbers and stored as Punch Cards. The Punch Card reader used to read the data from the Punch Cards and the computers processed them.

9. ARCHITECTURE WISE – R = REAL –TIME R/1 - Type 1 : (Single Tier Architecture) - Presentation, Application and Database Layer stored in the same server .

10. R/2 – Type 2 : (Two Tier Architecture) - Presentation , Application in the same system whereas the database in separate system. ( PRESENTATION + APPLICATION)

11. R/3 - Type 3 : Presentation, Application and Database Layer stored in the separate server

12. S/4 – Type 4 : 4 th Generation S/4 HANA – Type 5 : Latest integrated with AI - Cloud Infrastructure / Cloud Products Languages used to write SAP Application : C, C++, ABAP/4 Operating System supported : Onprem ( Onpremises – Earlier), but now Windows, Linux, Unix and Cloud Solutions. More than 400 products (most of them are cloud based software service products). 4,40,000 Customers in 180 countries. 1,10,000 employees 100 office locations around the world 23,000 partners who resell SAP products or offer their service to implement the SAP products. Revenue of 28 Billion Euros in 2021. Making it the 3 rd Biggest Software Company in the World.

13. GLOBAL CONTEXT OF REVENEUE GENERATION THROUGH SAP 99 of the 100 largest companies in the world are SAP customers. 64% of the world’s ice creams are produced by sap customers. 78% of the world’s food is distribute by SAP customers. 98% of the 100 most valuable brands in the world are SAP customers. 77% of world’s beer is produced by SAP customers. 86% of Global Fortune 500 companies are SAP customers. 52% of world’s movies are produced by SAP customers. 70% of the world’s chocolate is produced by SAP customers.

14. VERSIONS OF SAP 1972 – SAP R/1 – Financial Accounting System 1979 – SAP R/2 – MF (Main Frame) – Real-Time Data Processing extended to Manufacturing, HR, SCM 1992 – SAP R/3 – ERP Based Solutions – STABLED VERSION – Client/ Server - All Organizations enabled – Manufacturing , HR, SCM, Financial Accounting 1998 - SAP R/3 Release 4.0 B 1999 - SAP R/3 Release 4.5 B 1999 - SAP R/3 Release 4.6 B 2001 - SAP R/3 Release 4.6 C 2003 - SAP R/3 Enterprise Release 4.70 Service Oriented Architeture (Enterprise Core Component) 2004 – SAP ECC 5.0 – Extended Version of SAP R/3 – Multiple aspects

15. 2005 – SAP ECC 6.0 Enhancement Package SAP ECC EHP1 SAP ECC EHP2 SAP ECC EHP3 SAP ECC EHP4 SAP ECC EHP5 SAP ECC EHP6 SAP ECC EHP7 SAP ECC EHP8 (Last Version) Next Gen ERP – 2015 - SAP S/4 HANA - Successor of ECC Version Innovation and Technologies Yr Month S/4 HANA 1511 S/4 HANA 1610 S/4 HANA 1709 S/4 HANA 1809 S/4 HANA 1909 S/4 HANA 2000 (Only Year) S/4 HANA 2021 S/4 HANA 2022 S/4 HANA 2023 2016 – SAP S/4 HANA Cloud OUT OF SCOPE SAP NETWEAVER 7.0 SAP NETWEAVER 7.1 SAP NETWEAVER 7.2 SAP NETWEAVER 7.3 SAP NETWEAVER 7.4 SAP NETWEAVER 7.5 = Latest Version = JAVA By 2027 ECC Version will not be supported

16. OVERVIEW OF SAP PRODUCTS IN MARKET SAP On-Premises Products SAP S/4 HANA SAP HANA SAP ERP Central Component (ECC) SAP CRM (Customer Relationship Management SAP PLM (Product Life Cycle Management) SAP Solution Manager SAP Business Suite SAP SRM (Supplier Relationship Management) SAP SCM ( Supply Chain Management) Every SAP Products differs depends upon the usage of business

17. SAP C/4 HANA SAP S/4 HANA Cloud SAP SF (Success Factors) SAP Concur SAP FieldGlass SAP Ariba SAP IQ SAP Analytics Cloud (SAC) SAP Business Technology Platform SAP Integrated Business Planning SAP Cloud Application Lifecycle Manager (CALM) SAP Cloud Products

18. SAP Master Data Governance SAP Business Explorer SAP Business Objects SAP GRC SAP Lumira SAP MBM SAP Plant Maintenance SAP Marketing Cloud SAP Master Data Management Other SAP Products

19. CLOUD TERMINOLOGIES USED IN SAP

20. TYPES OF SAP PROJETCS 1) Implementation Costs - Completely new activities involved Installing the SAP system here X – I phone10 – Latest Model – Configure or Customize - Give to Y because he/she is an expert – Charges made for implementation or to construct a house – Hire a Contractor. BMW gives project to IBM to implement SAP. IBM understands the project and start working for BMW. SAP Software and Hardware will be purchased by BMW. SAP earlier did not use hardware. But now it uses SAP Software + Hardware = S/4 HANA. 12-18 months for implementation around 50-100 employees shall be working on this. This is the average. Planned work perfectly. 2) Roll out Projects – Extending the existing SAP implementation to the new locations or new ventures or new regions . It is a Step by Step procedure. 3) Support Projects – Hands on Experience, Handling the issues, tickets from end-to- end materials, supporting the system. Continuous Process – Daily Monitoring , Transport, Team should be there to fix the issues. BMW – IBM, BMW – Infosys, BMW – In-house Team (Hire ).

21. 4. Upgrading Projects - SAP systems are upgraded for higher versions so that performance, introducing new features, functionalities n be altered / reshaped, uplifted or be removed. 5. Migration Projects - Migrating the databases, OS/ DB shall be changed. Windows- Linux or vice-versa. Infrastructure will be changed or environment will be changed. 6. Conversion Project – At the end of 2027, ECC shall no longer be used. So, it should be changed to S/4 HANA.

22. PROTOCOL FOR IMPLEMENTATION PROJECT For Implementation Project – Follow the Standards of ASAP (Accelerated SAP) Methodology : It is the Roadmap for Optimizing and Continuous implementation of the SAP systems in the Business Projects. Reduce Risks, Budget, Resources. Provide Time-lines to Customers. Various ITL (Information T echnology Learning) elements are used. Life Cycle of the Project from initial to the delivery is systematic. Better Knowledge Management – High Expertise. There are 6 phases in ASAP Methodology Project Preparation Business Blueprint Realization Final Preparation Go-live and Support Activities Run ASAP

23. Project Preparation – Multiple Planning – High Profile Managers Initial Planning – Size of the Business Flow Get Requirement from the customers Define the Project Goals Scope of Work Performance On-board the team (Hire the Team / Consultants) – 1 month Define the Team Structure Providing Training and Frame Budget Approvals Cost and Benefits Evaluation Infrastructure ( Hardware and CPU’s ) Standards Follow-up Master Data Design Grant Bidding – Imple ment the SAP Solution for the business – Companies will participate – One will win – Start signing the agreement – Deliver the deliverables Interfaces List Testing Strategy Data Cleaning Module Key Stake Holders Corporate Reviews and Meetings

24. 2. Business Blue print - Create a skeleton of the Work – Diagrammatic Representation – Developers Align the Business Requirements Kick off Meetings Formats and Documentation Model (PO & PR Document Type) Business Signoff Update Project Plans Gap Identifications Resolutions Landscape and Architecture Confirmation of the implementation Get Quality Assessment Material Number Range Values

25. 3. Realization – Actual Phase – SAP Implementation/ Installation Starts here - Long running - 4. Final Preparation Build and test the system environment Test Data Configurations Data Conversions Receive the Infrastructure Download the software Install the OS Installing the SAP systems Transportation (UAT) User Acceptance Testing Documentation Functional Specifications Upload the programmes and transactions Multiple team Co-ordination Sizing of the Configuration (16 Tera Bytes) - Quick Sizer Tool

26. 5. Go-Live and Support - One Time Activity Live Production Environment Operational Help Desk Cut-over Conversion Activities Tender Quotation Bidding Competition Landscape Diagram Booking Orders ASAP Application to be used Support to Contact other teams Multiple Contacts Payment Clearances 6. Run ASAP Optimize Solutions Change the Parameters Project Schedule Best recommendations

27. STEPS IN SAP INSTALLATION Any Operating System Preferably Windows 7,8,10 and Linux Server Editions. 8 GB RAM and I GB Disk Space for Memory Usage Multiple SAP Applications needs to be downloaded. Software required to Installation - SWPM (Software Provisioning Manager Tool), KERNEL, EXPORT, DB- CLIENT and SAP HOSTAGENT . These Software can be downloaded from Service Market Place (me.sap.com). It is not free. S User Id is required (S00xxxxxxx). This is provided by the company when you join the organization. Login with User Name and Password . 8. But there are many SAP products like SAP ECC, BW, NE, PO, PI, CRM, SRM, S/4 HANA, FIORI etc…….

28. 9. For any SAP Product Installation Step 5 is common Software SWPM – Tool (Common) EXPORT – (Differentiation) - ECC, NW, S/4HANA e tc. Whatever Exports are required that we will have to download KERNEL – OS level Library (Common) DB CLIENT - Store the Data (Common) SAP HOSTAGENT - Operating level information w ill be provided to the SAP (Common)

29. INSTALLATION PROCEDURE Click Sign In ----------------- S User Id ----------------- Password –------------ Log in

30. Systems & Provisioning ---------------------- Software Download Center

31. Select Databases

32. Select whichever Database Software that you want preferably MS SQL Server

33. Installation & Upgrades --------- By Alphabetical Index A-Z

34. For Instance, Selecting E Order

35. Select SAP ERP from E Installation Upgrades ----------------- SAP ERP Enhance Package

36. ERP8 FOR SAP ERP 6.0 is the Latest Version

37. Select the version that you want

38. On selecting S/4 HANA ---------------- Select the version

39. g How to download SL Tool Set --------------- Alphabetical Order ------------------ Select S

40. Select SL Tool Set

41. SL Tool SET 1.0 Installed

42. Let’s Book IRCTC Train Ticket Using SAP