Birthday in Events management powerpoint

flow program, budget proposal, event brief, risk management

1. Institutional Assessment Event name:80 th birthday Trainer: Kevin s. Manson Trainee: Patricia Anne p. paez

2. Company Profile Ciao Events Contact Information GLOBE : 0991-234-fl678 SMART: 0998-76fl-4321 Email: [email protected] Company Address: Orchid. St. Maria Cristina Village, San Isidro , Nueva Ecija History Founded in 2016 by Patricia Anne Paez , Ciao Events Services has rapidly grown into a premier firm specializing in bespoke event planning and execution. With a focus on creativity and client satisfaction, Ciao Events Management Company has established itself as a trusted partner in crafting memorable and impactful events tailored to meet diverse client needs and preferences.

3. Company Profile Ciao Events Vision “Our vision at Ciao Events is to become a leading global authority in event management, renowned for our innovation, meticulous planning, and unmatched client satisfaction. We aim to elevate every event we touch, setting new standards in creativity and excellence." Mission "At Ciao Events, our mission is to deliver unparalleled event management services, focusing on quality, creativity, and attention to detail. We are dedicated to exceeding client expectations by crafting exceptional events that inspire and leave lasting impressions."

4. Company Profile Ciao Events Wedding Events: Wedding planning and coordination Engagement parties Bridal showers and bachelor/bachelorette parties Ceremony and reception management Destination weddings Social Events: Anniversaries Family reunions Holiday parties Graduation celebrations Retirement parties Services Offered

5. Company Profile Ciao Events Public Events: Festivals and fairs Fundraising events Community events Cultural and arts events Sporting events Consultation and Budgeting: Event concept development Budget creation and management Vendor selection and management Timeline and logistics planning On-site coordination Services Offered

6. Company Profile Ciao Events Entertainment Activities Live Bands and DJs Performers (Magicians, Dancers, etc.) Interactive Activities Photo Booths Team Building Exercises Post-Event Services Event Evaluation and Feedback Post-Event Analysis Follow-up Services Thank You Notes and Gifts Event Cleanup Services Offered

7. Proposal Letter to Client June 29, 2024 Pannie P. Paez Client Malapit , San Isidro, Nueva Ecija Dear Mrs. Paez , Ciao! I hope this message finds you well. On behalf of Ciao Events Management, we are pleased to present our proposal for your mother’s upcoming 80 th birthday event scheduled on October 24, 2024 on Windblows Event Center Sta. Rosa, Nueva Ecija We understand the significance of this milestone occasion and are committed to delivering an unforgettable experience that celebrates your mom's life and legacy. With a budget of PHP 280,000 and an expected guest count of 130, we propose the following services: Event Concept and Design: Personalized theme development that honors your mom's journey and personality. Customized décor and floral arrangements that enhance the ambiance of the venue. Logistics Management: Coordination of venue setup and teardown to ensure a seamless experience. Management of audio-visual equipment and technical support for presentations and entertainment .

8. Proposal Letter to Client Catering and Refreshments: Menu planning and food preparation tailored to your preferences and dietary requirements. Beverage service and cake cutting ceremony. Entertainment and Program: Arrangement of musical entertainment or live band to create a festive atmosphere. Organization of a program that includes speeches, toasts, and any special tributes. On-site Management: Dedicated event staff to oversee logistics and ensure smooth operations throughout the celebration. Guest concierge services to attend to the needs and comfort of your family and friends . We invite you to review our proposal and provide any feedback or adjustments you may have. Your input is invaluable as we strive to tailor every detail to meet your expectations and create an unforgettable birthday celebration for your mom . Warm regards, PATRICIA ANNE P. PAEZ Event Director Ciao Events Management Services 0998-765-4321 [email protected]

9. Event Brief Client’s Profile Pannie P. Paez Client / Daughter of the Celebrant 0994-411-5913 COORDINATOR’S PROFILE Patricia Anne P. Paez Event Director 0991-234-5678/ [email protected] EVENT NAME “Glam and Beauty, Carmelita @80” EVENT OBJECTIVES To provide a glamorous and elegant birthday celebration EVENT THEME Golden-themed party EVENT MOTIF White and gold DAY/DATE/TIME Thursday/ October 24,2024/ 4:00pm – 8:00pm TARGET AUDIENCE Family, relatives, friends ESTIMATED NUMBER OF GUESTS 130 guests PROPOSED EVENT VENUE Windblows Event Center, Sta. Rosa, Nueva Ecija PROPOSED BUDGET ALLOCATION 280,000.00 SPECIAL REQUESTS Air-conditioned function hall, wide space of parking for 70 vehicles

10. Event Flow Program Time Activity Persons Involved 4:00- 4:30pm Guests Arrival Event staff, greeters. 4:30 – 5:00pm Welcome speech and Introductions Host or MC, event staff, guests 5:00 – 5:05pm Grand Entrance of the Celebrant Host or MC, event staff, guests, celebrant 5:05 – 5:10 Opening Prayer Selected guest, host 5:10 – 5:20pm Video Presentation of the celebrant Host, technical staffs 5:20- 5:30pm Cake cutting Celebrant, event staff, host 5:30 – 6:00pm Group photo by table Photographers, celebrant, guests 6:00 – 6:45pm Dinner Service Catering staffs, guests, celebrant 6:45- 7:15pm Toast and Speeches/ Birthday wishes Host, event staffs, guests, celebrant 7:15- 7:30pm Entertainment (Live band) Host, event staffs, live band performers 7:30- 7:45pm Celebrant’s speech Celebrant, host, guests 7:45- 8:00 Closing remarks Host, guests, celebrant

11. Budget Proposal Items Suppliers (contact, address) Inclusions Amount Venue Windblows Event Center Soledad, Santa Rosa - Fort Magsaysay Rd, Santa Rosa, Nueva Ecija [phone] Venue Rental 4 hours use Fully air-conditioned function hall inclusive for electrical fee Parking space for 70 vehicles Utilities 8,000 Catering Greatparty Ideas San Antonio Nueva Ecija [email protected] 0927 047 5276 Full course dinner Buffet Table Chairs and tables 71,500 Pica-pica Charcuterie buffet Pastry Corner 10,000 Styling Theme Development Decor and Design Table centerpieces Backdrops and photo walls Balloon arrangements Floral arrangements Linens and chair covers 20,000

12. Budget Proposal Items Suppliers (contact, address) Inclusions Amount Florist Silent Blooms  14 A. Valino Street, Cabanatuan City, Nueva Ecija 0927 950 9202 1 big bouquet of roses with chocolates 6,000 Preparation: Accommodation Windblows Event Center Soledad, Santa Rosa - Fort Magsaysay Rd, Santa Rosa, Nueva Ecija [phone] Small air-conditioned room 4 pax Dressing room restroom 2 beds 6,000 Lights & Sound PAUL AUDIO SOUNDS AND LIGHTS Purok 5, 264 Balante -Sta. Cruz Rd, Gapan City, 3105 Nueva Ecija 0905 555 0129 2 technicians 2 laptops Basic sound system Projector Basic light system 3,000 Photography Only CG Creatives Brgy , 841 Baguisa St , San Isidro, 3106 Nueva Ecija 0975 023 4864 2 photographers 1 photo album of printed pictures soft copy of all photos both raw and enhanced in a 16gb flash drive 25,000

13. Budget Proposal Items Suppliers (contact, address) Inclusions Amount Photo Booth Soluna's Photobooth Rental 03 Sitio Garcia , Gapan City, 3105 Nueva Ecija 0949 657 8077 Backdrop Props Fast printing photo souvenirs 20 Magnetic photos 1 photographer with monitor 3 ring lights Soft copy of all raw photos in 16gb flash drive 10,000 Souvenirs JR Works Peñaranda , Philippines 0918 533 3066 [email protected] 130 tote bags Printed with personalized design 19,500 Cake Tricia’s Treats Malapit , San Isidro, Nueva Ecija 0927 045 9828 1 tier all edible 9” tall cake with fondant details Candles Cake toppers Cake box 5,000 HMUp Gandang Mackoi Palaban Santiago San Isidro Nueva Ecija 09563344130 Celebrant’s airbrush make up Unlimited retouches Hair extensions 5,000

14. Budget Proposal Items Suppliers (contact, address) Inclusions Amount Invitation DIY digital invitation Free Gowns, Jewelry Minda’s gown Bayanihan , Gapan , Nueva Ecija 0955 312 1522 Simple straight laced gold gown Bracelet, necklace, hair accessories, earring 5,000 Game,Prizes 500 pesos cash prize Angpao envelop 5,000 Performers/ Speakers R2J full & acoustic band Cabanatuan City, Philippines 0916 697 7782 [email protected] Live band performers up to 7 songs Amplifiers Guitars and Acoustic guitars Microphones Keyboard Vocalist 10,000 Emcee Gandang Mackoi Events and Hosting  San Isidro, Philippines 0956 334 4130 [email protected] Host Asistant staffs 10,000

15. Budget Proposal Sub total P 222,600 Coordinator’s Fee 20% 44,520 Contigency Fund Flexible 12,880 Grand Total 280,000

16. Floor Plan

17. Risk Solutions Fire Risks Unexpected faulty wirings Have a floor plan of the building wheres there are fire exits Have fire extinguishers Health and Safety Risks Accidents or injuries during physical activities. Conduct a thorough risk assessment before the event. Ensure that activities are suitable for all fitness levels. Have first aid kits and trained personnel on-site. Communicate safety guidelines clearly to all participants.

18. Risk Solutions Cultural and Sensitivity Risks Activities that might offend or exclude some team members. Choose inclusive activities that respect cultural and personal differences. Avoid activities that might be controversial or uncomfortable for some participants. Seek feedback from diverse team members during the planning stage. Logistical Risks Delays in transportation Arrange reliable transportation and have backup plans. Inspect venues in advance and ensure they meet requirements. Monitor weather forecasts and have contingency plans for outdoor events. Communicate detailed itineraries and logistical information to all participants.

19. Risk Solutions Unorganized Parking Space Parking Attendants: Employ parking attendants to manage the parking area efficiently, guiding drivers to available spots and optimizing space usage. Digital Signage: Use digital signage to direct participants to available parking areas or alternative options. Live Parking Updates: Provide real-time updates on parking availability through a dedicated event app or social media channels. Nearby Lots: Arrange for additional parking spaces in nearby lots, such as schools, businesses, or public parking areas. Parking Instructions: Send detailed parking instructions to participants in advance, including maps and alternative parking options.