BSBWOR202 Presentation.pptx civil service nepal

ppt

1. Organise and complete daily work activities BSBWOR202

2. Some useful time management suggestions

3. CHAPTER 1: ORGANISE WORK SCHEDULE Discuss and agree on work goals and plans with assistance from appropriate persons Develop an understanding of the relationship between individual work goals and plans, and organisational goals and plans Plan and prioritise workload within allocated timeframes

4. 1.1 Discuss and agree on work goals and plans with assistance from appropriate persons Work objectives Work goals are targets you create to better your professional abilities, productivity, or performance, generally with support and monitoring. Typically, these objectives match your needs and ambitions with those of your organisation to create a win-win situation.

5. Work plan A work plan is a written document that helps you stay on track with your project. The goal is to create a visual reference for each area’s goal, objectives, responsibilities, and lead team members. The status of the project should be communicated to every member of your team. You can construct your bespoke work plan if you have a large job. When you know what you need to succeed and what your approach is, a work plan template can save you time by allowing you to plug in tasks, team members, objectives, and dates.

6. Categories of a work plan

7. How to agree on the work plan and goals after discussing it with relevant personnel

8. 1.2 Develop an understanding of the relationship between individual work goals and plans, and organisational goals and plans What are personal objectives? Personal goals are the manifestations of what you desire to accomplish in life, whether they are business, family, or lifestyle goals. You will become more self-motivated and positive if you think about what you want to accomplish in life and make objectives to get there.

9. Examples of personal objectives:

10. Organisational goals

11. Some examples of the relationship between individual work goals and plans and organisational objectives and plans

12. 1.3 Plan and prioritise workload within allocated timeframes Prioritisation: The process of identifying the priority and urgency of an activity, thing, or event is known as prioritisation. It’s a necessary talent for any working professional, but it’s especially important for project managers. To align people, priorities, and projects, Liquid Planner’s Planning Intelligence philosophy includes smart prioritising.

13. Methods for prioritising projects with many changing parts Make a list of all your responsibilities Determine what is urgent and what is important Evaluate the importance of your tasks Prioritise tasks based on their projected effort. Be adaptable and flexible Recognise when it’s time to cut

14. CHAPTER 2: COMPLETE WORK TASKS Complete tasks within designated timelines and in accordance with organisational requirements and instructions Use effective questioning to seek assistance from colleagues when difficulties arise in achieving allocated tasks Identify factors affecting work requirements and take appropriate action Use business technology efficiently and effectively to complete work tasks Communicate progress on task to supervisor or colleagues as required

15. 2.1 Complete tasks within designated timelines and in accordance with organisational requirements and instructions Deadlines plague many people’s working life, and they are a constant cause of anxiety and stress. They are, nonetheless, vital for the efficient operation of your firm and are important for practically any task or role.

16. Key advantages of task management timelines At every level of the task, keep everyone in the loop, both inside and outside the company. Holding team members accountable for the responsibilities they’ve been given. Task due dates, project specifications, extra assets, and approvals must all be communicated clearly. Having more accurate hourly employee estimates and time and materials agreement billing. Improving personnel, time, and financial resource management.

17. Task management software’s to perform different tasks

18. 2.2 Use effective questioning to seek assistance from colleagues when difficulties arise in achieving allocated tasks

19. Difficulties encountered in completing work tasks

20. Ways to seek assistance from colleagues while facing problems in completing workplace tasks Seeking help from co-workers doesn’t have to imply that you’re dumping your job on them. Aid others frequently to acquire the help you need without feeling resentful. Before seeking assistance, try to discover a solution. Don’t ask for assistance and then disappear until the deadline – keep in touch with them frequently. Ask for help softly, but when the project is over, be effusive in your praise for your helper.

21. 2.3 Identify factors affecting work requirements and take appropriate action A work plan is a written document that helps you stay on track with your project. The goal is to create a visual reference for each area’s goal, objectives, responsibilities, and lead team members. The status of the project should be communicated to every member of your team.

22. A work plan should include the following items

23. Factors affecting the work plan

24. 2.4 Use business technology efficiently and effectively to complete work tasks Time management is the art of organising and planning how to divide your time between numerous activities. When you have a limited amount of time and are under a lot of pressure, effective time management allows you to work smarter rather than harder to accomplish more in less time.

25. Techniques for time management Plan each day Prioritise your daily, weekly, and monthly tasks Use a timer Break down large projects into pieces

26. 2.5 Communicate progress on task to supervisor or colleagues as required Measuring progress on each work is one of the most critical components of a project manager’s job. It assists employees in staying focused and meeting goals and project managers in staying on top of what’s going on in the office. Helping people stay on task, keeping team members interested, and holding everyone accountable is the first step ineffective leadership. As a project manager, there are a few useful approaches to track project progress.

27. Aspects that make up a communication strategy: Highly effective top-down techniques, with senior management setting the tone for a succession of messages that cascade down. A budget that allows for the use of various communication vehicles, depending on the message to be delivered and any special challenges that may arise. A method by which leaders examine any scenario that necessitates communication and derive crucial messages from it. A mechanism for gathering feedback and incorporating it into follow-up messaging. A personalised distribution technique with easy-to-understand communication materials. Organisational leaders should think about the following factors when choosing the ideal communication vehicle: Timing. In some cases, such as in an emergency, the timing of the information is critical. Location. The location of the employees may influence this decision. Message. The sensitivity of the information is another factor that influences the decision.

28. CHAPTER 3: REVIEW WORK PERFORMANCE Seek feedback on work performance from supervisors or colleagues Monitor and adjust work according to feedback obtained through supervision and comparison with established team and organisational standards Identify and plan opportunities for improvement in liaison with colleagues

29. 3.1 Seek feedback on work performance from supervisors or colleagues The people from whom the feedback is taken are: Clients Employees Employers Supervisors Colleagues Third parties

30. Types of feedback

31. Ways to seek effective feedback on time management Recognise and appreciate good intentions Pay attention and actively listen Pose a question Write a summary of the feedback Be thankful Keep in touch

32. 3.2 Monitor and adjust work according to feedback obtained through supervision and comparison with established team and organisational standards

33. How to keep track of time management changes? Establish a daily routine and keep to it. Set wise priorities. Group jobs that are comparable together. Resist the temptation to multitask. Assign jobs time limits. Include buffers. Organise yourself. Remove all sources of distraction.

34. 3.3 Identify and plan opportunities for improvement in liaison with colleagues A performance improvement plan (PIP), often known as a performance action plan, is a strategy for assisting a poor-performing employee in succeeding. It can be used to resolve failures to meet specific job objectives or to address behavioural problems.

35. Main benefits of performance improvement plan (PIP) Boost employee satisfaction Encourage cooperation Communicate the vision Make it a habit to learn new things regularly. Frequently provide (and receive) feedback Acknowledge achievement

36. Planning the opportunities for improvement covers

37. Any questions?