Business memos

A very easy ppt which would help you understand the concept of Business Memo.
Comment if you like.

1. The Business
MEMOS
Submitted By:
Megha Agarwal
Navneeth Singh Bhadouriya
Nitesh Agarwal
Ragvendra Kansana
Umesh Nair
Submitted To:
DR. BISHAKHA
MANDAL
ASSISTANT
PROFESSOR
ASCENT, AUMP

2. Memos are less formal and shorter than letter
Used most often for communication within one
organization
The heading and overall tone make a memo
different from a business letter.
All information is on single topic.

3. Definition of Business Memo
A Business Memo is a document typically used for
communication with in organization(between
employees in a company or between company
subsidiaries) to transmit ideas, decisions, requests or
announcements. They are more private and more
formal than emails but less formal than letters.

4. •To give information to someone,
•To issue an instruction,
•To request for help,
•To give suggestions.

5. WRITING A MEMO

6. 1)First write the word “Memo”
2)Include “To”
3) Include “From”
4)Date
5)Subject

7. To:
From:
Sub:
Date:

8. To: All Sales Staff
From:
Date:
Sub:

9. To:
From:Mr. Dinesh Roy, Marketing Head
Date:
Sub:

10. To:
From:
Date:April 01,2018
Sub:

11. To:
From:
Date:
Sub: Customer Presentation

12. To: All Sales Staff
From:Mr. Dinesh Roy, Marketing Head
Date:April 01,2018
Sub: Customer Presentation
The Marketing Presentation you prepared last week to
showcase our new product line was exceptional.
Your enthusiasm ,sales strategy were impressive and
certainly sealed the deal with ER group.
ThankYou for the outstanding work and dedication.
My sincere congratulations to all of you!

13. •Make sure what you write is easy to understand.
•Your memo should convey all the information in the 
smallest amount of text possible.
•Repeat and bold the action people should take at the 
end
•If action doesn’t need to be taken, then tell them.

14. Types of Memos
Trip Report Memo
Directive Memo
Response Report Memo
Field Report Memo
Status Memo

15. •Trip Report memo describes the events and 
outcome of a business trip.
•The structure is listed below:
                -Purpose
       -Summary
       -Discussion
       -Recommendation

16. TO:
FROM:
DATE:
SUBJECT
:
Design Team #362
W.B. Working
June 27, 1997
Weekly Meeting
Purpose:
Summary:
Discussion:
Recommendation:
This memo presents my impressions of the
meeting last week.
In general, I felt that the meeting went well
and much progress was made.
Barb and Jeff were able to make progress on
the graphics and should have them finished
next week.
Kyle and Sandy are on Chapter 2 of the user
manual.
Kyle will meet with Jeff to see how they want
the graphics integrated into the text.

17. •A Directive Memo states a policy or procedure 
you want the reader or co- worker to follow.
   
•The length of the memo depends on how much 
space is required to properly explain the 
procedure.

18. •Response memos provide information to their 
audience. 
•The format is divided into four sections.
•One way to identify a response memo is that 
instead of having a "Subject:" line you have an 
"RE:" line, just like when you directly reply to an 
email. 

19. •If your employment sometimes involves working
offsite, you may end up writing field report
memos.
• These memos are often composed to document
meeting clients offsite, inspecting offsite projects,
or testing products offsite.

20. •Another common type of memo you may draft is a
status memo, sometimes called a progress
report , which simply explains the status or
progress of a particular assignment or project to a
supervisor.

21. •Operational Memo
•Dress Code Memos
•Form Memos
•Cover Memos