Case Study: Contractor Payment Matter at Aspen Dental (Holbrook, NY)

Think your contract’s solid? Learn from Aspen Dental’s Holbrook, NY case study and see why securing clear contractor agreements matters more than ever.

1. Zavza Seal LLC vs Aspen
Dental
Contractor Payment Case Study
A factual overview of Zavza Seal LLC's payment dispute with Aspen Dental regarding the Holbrook, NY
project. This presentation aims to share verified information to support collection efforts and inform
the industry.
October 2025
Payment Dispute Documentation Zavza Seal LLC [email protected]

2. About Zavza Seal LLC
Zavza Seal LLC is a Long Island, NY-based general contractor,
specializing in commercial concrete work, framing, and drywall.
Established expertise in commercial construction
Professional team with specialized skills
Recognized for quality workmanship and reliability
History of on-time and on-budget project delivery
Payment Dispute Documentation Zavza Seal LLC [email protected]

3. Project Overview – Aspen Dental, Holbrook NY
In August 2024, Zavza Seal LLC was contracted to perform construction
work at the Aspen Dental location in Holbrook, NY.
Scope of Work: Concrete, framing, and drywall installation
Project Timeline: August - December 2024
Delivery: Completed one week ahead of schedule
Status: All contracted work successfully delivered
Project Timeline
August 2024
Project start - Construction begins
October 2024
Partial payment received ($19,000)
December 2024
Project completed (early delivery)
Payment Dispute Documentation Zavza Seal LLC [email protected]

4. Contract Details and Financials
Complete financial breakdown of the project with Aspen Dental in
Holbrook, NY. All amounts are supported by contracts and records.
Original contract value: $96,000.00
Additional approved change orders: $45,381.14
Total contract value: $141,381.14
Payment received (October 2024): $19,000.00
Outstanding balance
pending:
$122,381.04
All contractual agreements fully documented
Change orders properly approved and signed
Payment Dispute Documentation Zavza Seal LLC [email protected]

5. Timeline of Events & Payment History
August 2024
October 2024
December 2024
December 2024 - June 2025
June 25, 2025
September 2025 - Present
Work begins at Aspen Dental Holbrook, NY location
Initial payment of $19,000 received (13% of total contract value)
Project completed and delivered one week ahead of schedule
Multiple follow-up attempts for payment; continuous assurances received but no payments made
Settlement offer of $25,000 for settlement (20% of outstanding balance) - Rejected by Zavza Seal
LLC
Collection efforts continue through legal channels; $122,381.04 remains unpaid
Payment Dispute Documentation Zavza Seal LLC [email protected]

6. Current Status & Settlement Offer
Over a year after project completion, Zavza Seal LLC is pursuing payment
resolution for contracted services at the Aspen Dental Holbrook location.
Outstanding balance: $122,381.04
Settlement offer received: $25,000 (June 25, 2025)
Current position: Seeking full payment of contractually agreed amount
Resolution path: Pursuing payment through appropriate legal channels
Payment Analysis
Total Contract Value
$141,381.14
Amount Received
$19,000 (13.4%)
Settlement Offer
$25,000 (17.7%)
Payment Dispute Documentation Zavza Seal LLC [email protected]

7. Supporting Documentation & Evidence
Available Documentation
Signed Contracts
Original $96,000 agreement and all
amendments
Change Orders
Documentation of $45,381.14 in approved
changes
Payment Records
Records showing single $19,000 payment
received
Outstanding Balance
$122,381.04 remaining unpaid since Dec 2024
Project Photo Evidence
Floor Preparation Work Wall Insulation Install Team Working on Framing Metal Stud Installation
Completed Wall Framing Concrete Foundation Work Concrete Pouring Process
Concrete Delivery and Site
Work
Zavza Seal Team at Aspen Dental Holbrook Site Completed December 2024 - One Week Early
Additional Documentation Available
Complete photo and video documentation of the Holbrook, NY project available for legal verification
at:
amazon.com/photos/shared/tILiqfw3QzGYevf_AWq8Bg.d6JRGxH3gBQs-yvpGwxna5
Work Verification Summary
All concrete work completed to specs
Framing installed per building code
Drywall work finished professionally
Project inspections passed successfully
Payment Dispute Documentation Zavza Seal LLC [email protected]

8. Industry Impact & Next Steps
Industry Implications Moving Forward
Small Business Challenges
Contract Protection
Legal Resource Disparity
This case highlights payment challenges small contractors face when
working with larger organizations, creating cash flow constraints
Illustrates the importance of comprehensive contracts with clear payment
schedules and dispute resolution mechanisms
Demonstrates how extended legal processes can disadvantage small
businesses with limited legal resources
Current Action Plan
Continue pursuing full payment through legal channels
Maintain comprehensive documentation of all communications
Share factual case information to support industry awareness
Collaborate with industry associations on best practices
Industry Recommendations
We encourage contractors to implement thorough due diligence processes, secure
milestone payments, and establish clear dispute resolution procedures before
commencing projects with large organizations.
Payment Dispute Documentation Zavza Seal LLC [email protected]