Change of Registered Office Services.pdf

Expert Change of Registered Office Service for Indian companies. Ensure ROC compliance, avoid penalties & relocate your office smoothly. Get professional help!

1. Change of Registered Office Service: Complete
Guide to Seamless Office Relocation

Expert Change of Registered Office Service for Indian companies. Ensure ROC compliance, avoid
penalties & relocate your office smoothly. Get professional help!
Introduction
Relocating your company's registered office requires meticulous compliance with the Companies Act,
2013, and timely MCA filings. The Change of Registered Office Service ensures your organization
completes this critical process without regulatory risks or penalties up to ₹1 lakh. At Patron Accounting
LLP, we help startups, SMEs, corporates, and NRIs manage office relocations efficiently with 100%
compliance, whether moving within the city, state, or across India.
Understanding Change of Registered Office in India
What is Change of Registered Office?
Change of registered office is the legal process of updating your company's official address in MCA
records. This address appears on all statutory documents and determines your company's jurisdiction
for legal and tax purposes.
When You Need Office Relocation Services
 Expanding operations to new locations
 Moving to cost-effective premises
 Consolidating multiple offices
 Relocating due to lease expiration
 Strategic business repositioning
Types of Office Changes

2. Within Local Limits: Same city, simplest process
Outside Local Limits (Same State): Requires special resolution
Across State Borders: Most complex, needs NCLT/RD approval
Key Steps in the Office Relocation Process
Step 1: Board and Shareholder Approval
Documentation Required:
 Board resolution approving relocation
 Special resolution (if moving outside local limits)
 Notice to all shareholders
 Alteration of Memorandum of Association (MOA)
Step 2: Regulatory Approvals
Based on Relocation Type:
1. Within City: Board resolution sufficient
2. Within State: Special resolution + ROC filing
3. Across States: Regional Director/NCLT approval required
Step 3: ROC and MCA Filings
Essential Forms:
 Form INC-22 (notice of situation of registered office)
 Form MGT-14 (alteration of MOA)
 Altered MOA and AOA copies
 Proof of new office premise
Documents Needed for Smooth Processing
Core Documentation Checklist
For All Office Changes:
 Board resolution with relocation details
 Proof of new office ownership/lease (minimum 11 months)
 Utility bill (electricity/water) of new premises
 NOC from property owner
 Updated MOA reflecting new address
For Interstate Relocation:
 Special resolution from shareholders
 Regional Director/NCLT petition

3.  Affidavit from directors
 Consent from secured creditors (if applicable)
Critical Compliance Timeline
Relocation Type Approval Needed Filing Deadline Penalty
Within City Board Resolution 30 days ₹100/day
Within State Special Resolution 30 days ₹100/day
Across States NCLT/RD 60 days post-approval ₹1 lakh
Apply for Change of Registered Office Service Online
Streamlined Digital Process
Our Change of Registered Office Service online simplifies compliance:
Step 1: Virtual consultation to assess relocation type
Step 2: Document collection through secure portal
Step 3: Professional resolution drafting and MOA alteration
Step 4: Digital signature coordination for all filings
Step 5: Complete ROC/NCLT filing and approval tracking
Benefits of Online Service
 Real-time application status updates
 20-45 day processing (type-dependent)
 Paperless documentation management
 Ideal for NRI company owners
Why Choose Change of Registered Office Service Consultants
Expert Compliance Management
Our Change of Registered Office Service consultants provide:
Zero-Error Documentation
 100% first-time approval rate
 Legal review of all resolutions
 Proactive compliance verification
Jurisdiction Expertise
 Navigate complex interstate regulations
 NCLT petition preparation and representation
 State-specific compliance management
Comprehensive Support

4.  Startups: Fast-track relocation for growing businesses
 SMEs: Cost-effective multi-location management
 Corporates: Complex group company relocations
 NRIs: Remote management with POA support
Common Challenges We Solve
Challenge: Incomplete property documentation
Solution: We help secure proper lease agreements and NOCs meeting ROC requirements
Challenge: NCLT approval delays for interstate moves
Solution: Expert petition drafting and follow-up reduce approval time by 40%
Challenge: Updating address across multiple registrations
Solution: Integrated service updates GST, PAN, TAN, and other statutory registrations
Post-Relocation Compliance Updates
Essential Updates Required
After ROC approval, update your address across:
 GST Registration: Form GST REG-14 within 15 days
 PAN Database: Through Form 49A or online portal
 TAN Registration: Via NSDL TIN portal
 Bank Accounts: Submit ROC approval copy
 Vendor and Client Records: Update all business correspondence
Ongoing Compliance
 Update letterheads and invoices immediately
 Revise website and digital presence
 Notify all stakeholders formally
 Update signage at new premises
Integration with Corporate Services
Patron Accounting LLP offers comprehensive relocation support:
 GST Registration Services for address updates
 Company Secretary Services for board meeting management
 Annual Compliance Packages ensuring ongoing adherence
 MOA/AOA Amendment Services for related changes
 Virtual Office Services for compliant registered addresses
Frequently Asked Questions

5. Can we operate from a new address before ROC approval?
No, you must file Form INC-22 within 15 days of starting operations from the new address. Operating
without updating ROC records attracts penalties.
What's the cost difference between relocation types?
Within-city changes cost ₹5,000-10,000, within-state changes ₹15,000-25,000, and interstate
relocations ₹50,000-1 lakh including government fees and professional charges.
How long does interstate relocation take?
With professional assistance, interstate changes take 60-90 days including NCLT/Regional Director
approval, compared to 20-30 days for within-state relocations.
Do we need physical office space or can we use virtual offices?
Companies can use virtual offices as registered addresses, but must provide valid lease agreements
and ensure the space meets ROC requirements for business operations.
Conclusion: Relocate Your Office with Confidence
Professional Change of Registered Office Service eliminates compliance risks, ensures timely
approvals, and manages the complex documentation required for office relocations. Whether moving
locally or across states, expert guidance protects your company from penalties and regulatory
complications.
At Patron Accounting LLP, our experienced team of chartered accountants and company secretaries
handles every aspect of office relocation—from initial resolutions to final ROC approvals and post-
relocation compliance updates.
Get Expert Office Relocation Support Today
Don't let complex compliance slow your business growth. Contact Patron Accounting LLP for
professional Change of Registered Office Service tailored to your relocation needs.
Connect with us for:
 Free relocation feasibility assessment
 Customized compliance roadmap
 End-to-end filing and approval management
Call now or visit our website for comprehensive corporate services supporting startups, SMEs,
corporates, and NRI entrepreneurs across India.
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Patron Accounting LLP - Your Trusted Partner for Seamless Corporate Transitions