Chapter 3 drug store management and inventory control.ppt

drug store management and inventory control.ppt

1. Drug store
management
and inventory
control

2. Introduction
Definition of Drug store
Sub organization
Standard specifications
Condition of storage

3. Objective
Stocking
Procuring
Supply to different department
Storage
Preservation
Maintaining records
To save revenue

4. Layout
600-1000 Sq ft
Angle ironed racks
Height of racks 2/3 of ceiling
F S N
H M L
1(Panel) 2(Row) 3(Rack)
4(Bin)

5. Type of material stocked
Fire extinguisher
Dosage form
Biological and antibiotics
Narcotics
POISON

6. Type of material stocked
Alcohol
Bulk items
Thermolabile substances
Costly drugs and Sch X

7. Storage conditions
Cold storage: 2
0
C to 8
0
C
Cool temperature: 8
0
C to 25
0
C
Room Temperature:
Warm: 30
0
C – 40
0
C
Excessive Heat: Above 40
0
C

8. Storage conditions
Cold storage: 2
0
C to 8
0
C
•Sera
•Vaccines
•Conc. RBC
•Human Plasma
•Cobra venom
•Hormone Injections

9. Storage conditions
Cool temperature: 8
0
C to 25
0
C
•Antibiotics
•Blood preparations
•Hormone Preparation
•Vitamins
•Others

10. Purchase and inventory
control
Right quality
Right quantity
Right price
Right source
Right time

11. Purchase Procedure
1.Determination of requirement
• Type of material to be
purchased
• Time of requirement
• Quantity to be purchased

12. Purchase Procedure
2.Source of supply
Medical Store Depot
DGS and D
From whole seller
By tenders
From local market

13. Purchase Procedure
3. Purchase order
• Original with suppliers
• 1 copy to accounts
• 1 to purchase dept
• 1 to department
• 2 for receiving department
• 1 as history copy

14. Purchase Procedure
4.Receipt of acknowledgement
5.Receipt of drugs
6.Distribution of drugs

15. Inventory Control
Objective
Supply of drug in time
Reduce investment in inventory
Procure goods at minimum prices
Stock out and shortage
Wastage are avoided

16. Techniques of Inventory
Control
A.B.C analysis
Category % of items % of Expenditure
A 10-15 70-80
B 20-25 15-20
C 60-70 5-15

17. Inventory Control
Particulars A item B item C item
Control Tight Moderate Loose
Requirement Exact Exact Moderate
Check Close Some Little
Expenditure Regular Some No
Costing IndustrialIndividualNone
Safety StockLow Medium -

18. Inventory Control
V.E.D Analysis
Vital drugs
Essential drugs
Desirable drugs

19. Inventory Control
EOQ Analysis
Acquisition stock
Ordering cost
Desirable cost
EOQ = 2A X O
1/2
C

20. Inventory Control
Lead Time
Buffer stock
Lead time
Nature of item
Substitutes
Re order level
Stock out cost

21. Inventory Control
Computerization
Less investment
Less storage
Fast supply
Issue of drugs
Minimum wastage
Prompt payment