Chapter+7,+function+of+management.pptx

Important management and skills to development of leadership

1. Function of Management Chapter 7,

2. Function of Management 1. Planning 2. Organizing 3. Staffing 4. Directing 5. Controlling

3. Meaning, Nature and Importance of Planning “Management planning involves the development of forecasts, objectives, policies, programmes , procedures, schedules and budgets”.

4. Nature Of Planning Planning is goal-oriented Primacy of Planning Pervasiveness of Planning Efficiency, Economy and Accuracy Co-ordination Limiting Factors Flexibility Planning is an intellectual process

5. Importance of Planning To manage by objectives To offset uncertainty and change To secure economy in operation To help in co-ordination To make control effective To increase organizational effectiveness

6. Meaning, Nature and Importance of Organizing “ Organisation is the process of identifying and grouping the work to be performed, defining and delegating responsibility and authority, and establishing relationships for the purpose of enabling people to work most effectively together in accomplishing objectives.” “Organization is a system of cooperative activities of two or more persons.” – Chester Barnard

7. Nature of Organizing Process Structure Dividing and Grouping the Activities Accomplishment of Goals or Objectives Authority-Responsibility Relationship Human and Material Aspects

8. Meaning, Nature and Importance of Staffing “The managerial function of staffing involves manning the organizational structure through effective and proper selection, appraisal, and development of personnel to fill the roles designed into the structure.” — Koontz and O’Donnell

9. Nature of the Staffing People Centered Responsibility of Every Manager Human Skills Continuous Function

10. Importance of Staffing Efficient Performance of Other Functions Effective Use of Technology and Other Resources Optimum Utilization of Human Resources Development of Human Capital Motivation of Human Resources Building Higher Morale

11. Meaning, Nature and Importance of Directing Directing is “a managerial function that involves the responsibility of managers for communicating to others what their roles are in achieving the company plan.” Pearce and Robinson

12. Nature of Direction Process of action On-going process Not supported by rules Directing is situational Behavioral science Understand group behavior Participative

13. Importance of Direction Initiates action Creates a sound work environment Develops managers Behavioral satisfaction Increase in productivity Achieves coordination Facilitates control Facilitates change Facilitates growth

14. Meaning, Nature and Importance of Controlling According to E.F.L. Breach “Controlling is checking performance against pre-determined standards contained in the plans, with a view to ensuring adequate progress and satisfactory performance”.  

15. Nature of Controlling Pervasive Function Continuous Process Evaluates Performance Allows Coping with Environment Three-Dimensional Process Closely Related to Planning

16. Type’s organizational structure 1. Line organization. 2. Functional organization and staff organization. 3. Line and staff organization.

17. 1. Line Organization

18. Advantages and Disadvantages Advantages: Simplicity Fixed responsibility More Discipline Direct communication Unity of command Quick decisions Disadvantages: Overloading Lack of specialization Scope for favouritisms Lack of co-ordination Lack of initiative

19. 2. Functional Organization / Staff Organization

20. Advantages and Disadvantages Advantages: Specialization we can use Large scale Production Flexibility Decentralization of Authority Excess Of Clerical Growth Of Unit Disadvantages: Expensive Violation of the Unity of Command Lack of Discipline and Control Absence of Authority Difficulty of Co ordination

21. 3. Functional and Staff Organization

22. Advantages and Disadvantages Advantages: Simplicity Co ordination Balance Flexibility Relief to the line Authority Blending Of abilities of Line and Staff Prompt Decision Disadvantages: Conflict Among Officials Expensive Evading Responsibilities Neglect Of Line Authority Suggestion Conflict Between old and New Carelessness among the Line

23. Matrix Organizational structure

24. Advantages and Disadvantages Advantages: Dual benefit Batter planning and control Environmental Adaptability Flexibility Batter Motivation Development of Personnel Disadvantages: Complex Relationship Power Struggle Heterogeneity More costly

25. Formal V/S Informal Organization

26. Span Of Control Span of Control can be defined as the total number of direct subordinates that a manager can control or manage. The number of subordinates managed by a manager varies depending on the complexity of the work. For example , a manager can manage 4-6 subordinates when the nature of work is complex, whereas, the number can go up to 15-20 subordinates for repetitive or fixed work.

27. Narrow Span of Control A narrow span of control is a management style where supervisors manage only a small number of employees. ... Narrow spans of control are the opposite of wide spans of control, where many employees report to a single manager rather than only a few.

28. Advantages and Disadvantages Advantages: The manager can supervisor each of his subordinates intimately. The nature of work is usually complicated. Effective communication between the subordinates and their manager. More layers in the hierarchy of management. Disadvantages: Too much control over employees might hamper their original talent and creativity. Extended  hierarchy of control results in a long time in decision-making. Narrow span of controlling prevents cross-functional problem-solving.

29. Narrow Span of Control Wide span of control: Wide span of control means a manager can supervise and control effectively a large number of persons at a time. It is because shorter span of control leads to rise in number of steps or levels in vertical chain of command which leads to tall organization.

30. Advantages and Disadvantages Advantages: In a wide span of control, subordinates are more independent. Fewer layers in the hierarchy of management. The nature of work is repetitive. Less direct communication between subordinates and managers. Disadvantages: Ineffective management. Increased workload on managers. The roles of team members are not clearly defined. Less communication between managers and subordinates reduces the control of the manager.

31. Important Questions Q.1 What is mean by organization? Explain the organizational structure. Q.2 Explain the types of organization. Q.3 What is mean by departmentalization? Explain the types of it. Q.4 What is span of control? Discuss in detail. Q.5 Explain the principles of organization Q.6 What is mean of matrix organizational structure? Merit and demerit. Q.7 Explain the different organizational structure with merit and demerits.

32. Thank You